Memo_to_GB,_SAF,_Vector_PlanePass,_signed,_UL (2) - signed

Extracted text

• CITY OF SANTA FE
The Purchasing Memo
Date: May 28, 2026
To: Governing Body
From: Paulette Ortiz, Grant Administrator P� (Jun 3, 2026 16:23:42 MDT)
,�!JI_
Via: Jimmy Gunn, Interim Airport Director �'0
Subject: Amendment 1 for Vector Contract
Vendor Name: Vector
Munis Vendor Number: 10084
ITEM AND ISSUE:
The Santa Fe Regional Airport respectfully requests your review and approval of Amendment 1 to our Vector contract.
This will be an extension of time till 12/09/2026.
CONTRACT NUMBER:
23-0689
BACKGROUND AND SUMMARY:
A contract between Vector Airport Systems LLC, and the City of Santa Fe was approved by Governing body on
November 8, 2023. The first renewal was exercised and approved by Governing Body on June 11, 2025. Vector's
PLANEPASS Billing and Collections service has been automatically tracking aircraft landing and parking, billing for the
fees set by the City under SFCC 1978, Section 3-5, and collecting payments on behalf of the Airport.
PRIOR APPROVALS AND SUPPORTING INFORMATION:
FUNDING SOURCE:
Fund Name/Number: Revenue
Munis Org Name/Number: Revenue
Munis Object Name/Number: Revenue
Budget Officer / Designee:______________ Date: ________
Budget Officer Comment/Exceptions: ____________________
PROCUREMENT METHOD:
The procurement method used was NMSA 1978, Section 13-1-126, Sole Source
The Santa Fe Regional Airport is requesting approval to exercise the annual renewal option for a second time as
CoSF V ersion 7 4.21.202506/29/2026

AP
APN/A06/29/2026Accounting Supervisor07/01/2026





MICHAEL GARCIA, MAYOR
DATE: ___________________ANDREA PHILLIPS (Jul 2, 2026 08:52:43 MDT)











































































Back to All Requests
Amendment 1 for Vector Contract
2026-858-Request
Status:
Closed
Amount:
$0.01
Last Action:
Final Approval Received
Actions
Fully Approved Approved On
6/23/2026
The Purchasing Memo for After-the-Fact POs (ATF POs)
Name of Request
Amendment 1 for Vector Contract
Created On
06/04/2026
Summary of Request
A contract between Vector Airport Systems LLC, and the City of Santa Fe was approved by Governing body on November 8, 2023. The
first renewal was exercised and approved by Governing Body on June 11, 2025. Vector's PLANEPASS Billing and Collections service has
been automatically tracking aircraft landing and parking, billing for the fees set by the City under SFCC 1978, Section 3-5, and collecting
payments on behalf of the Airport.
No Background or Category Codes
Requestor
SG Sebastian Gallegos
Approval Group
Airport
Creator
SG Sebastian Gallegos
Fiscal Year
FY27
Purchase Details
Total Budget Amount
$0.01
Supporting Information
Amount Requested
$0.00
Vendor Name
Vector
Munis Vendor Number:
10084
CPO Violation Determination
CPO / Finance Director - Notes / Instructions:
Future Corrected Actions:
Next time we will focus on tracking and ensuring contract amendments are active and renewed accordingly.
Create
6/23/26, 9:28 AM Request Approval
https://procurement.opengov.com/governments/1784201/requisitions/52870 1/3

Contract Number
23-0689
Fund Name/Number:
Airport Revenue
Munis Org Name/Number:
Airport Revenue
Munis Object Name/Number:
Airport Revenue
Procurement Method:
The existing contract originally procured through NMSA 1978, Section 13-1-126, Sole Source, 23-0689 expires on June 30. 2025.
Please affrim that the following items are attached to this request, the list may include one or more of the following.
Requisition Preparation - How to Save This Form
Additional Information
Are any of the following true? *
Attachments
Uploaded Documents
Yes NoCapital Asset or Project Purchase
Yes NoConstruction, Furniture, and/or Fixtures Purchase
Yes NoExternally Funded Purchase
Yes NoIT Components Purchase
Yes NoTreasury/Point of Sale Components Purchase
Yes NoVehicle Purchase
Memo to GB, SAF, Vector PlanePass, signed, UL.pdf
Workflow
6/23/26, 9:28 AM Request Approval
https://procurement.opengov.com/governments/1784201/requisitions/52870 2/3

 Request Submitted 
Created By
SG Sebastian Gallegos
Submitted by Sebastian Gallegos on 6/4/26 at 10:56am
 Treasury/Point of Sale Components Purchase 
Approved
Treasury Review Group
DT David Tapia
Alternate Approvers
DA Diane Aragon
CR Clarence Romero
Approved by Diane Aragon on 6/22/26 at 2:23pm
 Purchasing Approval 
Approved
0 of 1 Approvals Needed
Travis Dutton-Leyda
Chief Procurement Officer (CPO)
JL JoAnn D. Lovato Montaño
Procurement Manager
Approved by JoAnn D. Lovato Montaño on 6/22/26 at 2:56pm
 City Manager 
Approved
Interim City Manager
BM Brian Moya
Approved by Brian Moya on 6/23/26 at 8:00am

6/23/26, 9:28 AM Request Approval
https://procurement.opengov.com/governments/1784201/requisitions/52870 3/3











Memo_to_GB,_SAF,_Vector_PlanePass,_signed
,_UL (2)
Final Audit Report 2026-07-02
Created: 2026-06-25
By: ALYSSA PEREZ (aeperez@santafenm.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAkKAOeas6iHMrQ4ani13sE1cffi5NCLm_
Documents: Memo_to_GB,_SAF,_Vector_PlanePass,_signed,_UL (2).pdf (50 pages)
Number of Documents: 1
Document page count: 50
Number of supporting files: 0
Supporting files page count: 0
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Agreement completed.
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