Signed_GB_Packet_Huitt-Zollars_ESD__Amend_3_for_SOW_Comp_Term_$1.4M_-_v2.0_encrypted__(1)

Extracted text

CoSF Version 8 05.06.2026
Date: June 29, 2026
To: Governing Body
From: Caryn Grosse, PMP, Public Works Project Manager III
Via: Sam Burnett, Public Works Department Director
Tim Farrell, Interim Facilities Division Director
Debora Trujillo, Environmental Services Director
Carol Swenson, Public Works Business Operations Manager
Subject: Amendment No. 3 to Professional Services Agreement Item No. 23-0544
Vendor Name: Huitt-Zollars, Inc.
Vendor Number: 2705
ACTION:
Request for Approval of Amendment No. 3 to Professional Services Agreement Item No. 23-0544 with
Huitt-Zollars, Inc. to Expand the Scope of Work, Increase the Amount of Compensation by $195,965 for
New Total Compensation of $1,419,037 Including NMGRT, and Extend the Term to June 30, 2029, for
Design of the Environmental Services Division Administrative Offices and Maintenance Facility. (Caryn
Grosse, Public Works Project Manager III, clgrosse@santafenm.gov)
CONTRACT NUMBER:
The original Munis Contract Number is 3204322.
BACKGROUND AND SUMMARY:
On August 30, 2023, the City approved a contract with Huitt-Zollars, Inc. for the design of the
Environmental Services Division (ESD) Administrative Offices and Maintenance Facility. Amendment No.
1 was approved in June 2024 for additional scope to design the entry road and make some minor changes
to the building design. Unfortunately, due to significant staffing changes in ESD, this design project fell
behind, and additional time was needed to complete the work. In May 2025, ESD asked Facilities Division
to take on management of the project. Amendment No. 2 was approved in June 2025 to extend the term
of the contract for an additional year, to June 30, 2026. The design has been completed to 90%.
Amendment No. 3 will provide for:
• Additional design services to address stormwater runoff issues into adjacent properties which
became apparent during several severe weather events in summer 2025.
• Bidding and construction administration services.
• An increase in compensation of $195,964.93.
• A term extension to June 30, 2029.
The intent is to design a safe, functional workplace for ESD staff, with room for safety training, adequate
office and meeting space, and a modern CNG-compliant maintenance facility with a wash bay, which will
allow more vehicle maintenance to be performed in-house, reducing the cost of repairs and maintenanceYVONNE SWENSON (Jun 29, 2026 14:52:40 MDT)DEBORA TRUJILLO (Jun 29, 2026 15:34:18 MDT)
DEBORA TRUJILLOJOHN BURNETT (Jun 29, 2026 16:09:38 MDT)

and improving preventative maintenance, as well as providing better management of stormwater and
potential pollutants on the site and adjacent properties.
ATTACHMENTS:
Amendment No. 3
Proposal
Certificate of Insurance
Email Thread RE Funding Source for Amendment No. 3
Amendment No. 2
Amendment No. 1
Original Contract Packet Item 23-0544

PRIOR APPROVALS AND SUPPORTING INFORMATION:
FUNDING SOURCE:
Funding for this work was set up in 5100331.510310. Once the FY27 Budget has been loaded, it will be
moved via TBAR into:
Fund Name/Number: Environmental Services/510
Munis Org Name/Number: ESD CapPrj/5100345
Munis Expenditure Object Name/Number: WIP Design/572960
Budget Officer/Designee: Date:
Budget Officer Comment/Exceptions:
PROCUREMENT METHOD:
The original contract was procured via Request for Proposal 23/52/P, which was advertised on March
30, 2023, in the Albuquerque Journal, Santa Fe New Mexican, Construction Reporter, and the City of
Santa Fe Procurement Library.
A Request for Proposals (RFP) was issued in accordance with NMSA 1978, Section 13-1-112 through Section
13-1-117 and applicable procurement regulations. The solicitation was released on March 30, 2023, and
following the evaluation, Huitt-Zollars, Inc. achieved the highest overall score and was determined to be the
most advantageous offeror to the City. Accordingly, the award of the contract is recommended to Huitt-Zollars,
Inc. to provide the requested services.
Chief Procurement Officer (CPO)/Designee: Date:
CPO Comment/Exceptions:
ASSOCIATED APPROVALS:
IT Components included? ☒ Yes | ☐ No
Approval: Title: Date:
Comment/Exceptions:
Treasury/Point of Sale Components included? ☐ Yes | ☒ No
Approval: Title: Date:
Comment/Exceptions:
Vehicles included? ☐ Yes | ☒ No
Approval: Title: Date:
Comment/Exceptions:
Construction to City Facilities, Furniture, and/or Fixtures, included? ☒ Yes | ☐ No
Approval: Title: Date:
Comment/Exceptions:
Is this an externally funded purchase? ☐ Yes | ☒ No
If yes, what is the issuing agency:
Approval: Title: Date:
Comment/Exceptions:
Capital Asset or Project? ☒ Yes | ☐ No
Project Ledger Number ESD2451001
Approval: Title: Date:
Comment/Exceptions:AP
APx06/30/202607/01/2026







IN WITNESS WHEREOF, the parties have executed this Amendment No. 3 to the Contract as of the
dates s et forth below.
CITY OF SANTA FE:
MICHAEL J. GARCIA, MAYOR
DATE:--------
ATTEST:
GERALYN C ARDENAS, CITY CLERK
CITY ATTORNEY'S OFFICE:
Kevi11 L. NaultKevin L. Nault (May 18, 2026 13:29:28 MDT)
KEVIN NAULT, ASSISTANT CITY ATTORNEY
APPROVED FOR FINANCES:
CONTRACTOR:
Huitt-Zollars, Inc.
Jo��� AJA (May 18, 202613:16:56 EDT)
JOH N JARRARD, VICE PRESIDENT
DATE: May 18, 2026
NMBTIN: 02279106000
ANDRE A PHILLIPS, INTERIM FINANCE DIREC TOR
4ANDREA PHILLIPS (Jul 1, 2026 13:56:03 MDT)



EXHIBIT A



SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
$
$
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANYPROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR
CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED $PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY8/28/2025Marsh & McLennan Agency LLC
8144 Walnut Hill Lane, 16th Floor
Dallas TX 75231Jerrod Hughey972-770-1643972-376-8108Jerrod.Hughey@MarshMMA.comHartford Casualty Insurance Company29424HUITTZOLHartford Underwriters Insurance Company30104Huitt-Zollars, Inc.
5430 LBJ Freeway, Suite 1500
Dallas TX 75240Hartford Fire Insurance Company19682195974240AX1,000,000X300,000XDeductible: $010,0001,000,0002,000,000XX46UUNOL6HGL9/1/20259/1/20262,000,000A1,000,000XXColl $1k/$2kXComp $1k/$2k46UENOL52769/1/20259/1/2026AXX10,000,00046XHUOL6HJF9/1/20259/1/202610,000,000X10,000BXN46WEOL6H1G9/1/20259/1/2026$0 Deductible1,000,0001,000,0001,000,000A
C
AHired Car Physical Dam: $100,000
Employee Theft
Valuable Papers46UENOL5276
46KB067367125
46UUNOL6HGL9/1/2025
9/1/2025
9/1/20259/1/2026
9/1/2026
9/1/2026Hired PD Comp/Coll
Employee Theft
Included in BPP LimitDed $1,000/$1,000
Limit: $1,000,000Additional Insured form #HG0001 edition 09/16 applies to the General Liability policy.
Waiver of subrogation form #HG0001 edition 09/16 applies to the General Liability policy.
Primary & Non-Contributory General Liability form #HG0001 edition 09/16.
Additional Insured form #HA9916 edition 12/21 applies to the Automobile Liability policy.
Waiver of subrogation form #HA9916 edition 12/21 applies to the Automobile Liability policy.
Primary & Non-Contributory Auto Liability form #HA9916 edition 12/21.
See Attached...City of Santa Fe
Environmental Services Division
1142 Siler Road
Santa Fe NM 87507



From: HOPKINS, ANDREW J.
To: GROSSE, CARYN L.; TRUJILLO, DEBORA C.
Cc: PARKER, CHRISTOPHER S.; KAHAHANE, ELIZABETH L.
Subject: RE: Funding Source for ESD Operations & Maintenance Buildings Design contract amendment#3
Date: Monday, June 29, 2026 9:42:00 AM
Looks fine. Thanks.
From: GROSSE, CARYN L. <clgrosse@santafenm.gov>
Sent: Wednesday, June 24, 2026 3:52 PM
To: HOPKINS, ANDREW J. <ajhopkins@santafenm.gov>; TRUJILLO, DEBORA C.
<dctrujillo@santafenm.gov>
Cc: PARKER, CHRISTOPHER S. <csparker@santafenm.gov>; KAHAHANE, ELIZABETH L.
<elkahahane@santafenm.gov>
Subject: RE: Funding Source for ESD Operations & Maintenance Buildings Design contract
amendment#3
Hi Andy-
Before we route for signatures again, here is what I put in the memo under funding source. We
will also attach the email thread to document. Please advise if any changes are needed.
FUNDING SOURCE:
Funding for this work was set up in 5100331.510310. Once the FY27 Budget has been loaded,
it will be moved via tbar into:
Fund Name/Number: Environmental Services/510
Munis Org Name/Number: ESD CapPrj/5100345
Munis Expenditure Object Name/Number: WIP Design/572960
From: HOPKINS, ANDREW J. <ajhopkins@santafenm.gov>
Sent: Tuesday, June 23, 2026 3:41 PM
To: GROSSE, CARYN L. <clgrosse@santafenm.gov>; TRUJILLO, DEBORA C.
<dctrujillo@santafenm.gov>
Cc: PARKER, CHRISTOPHER S. <csparker@santafenm.gov>; KAHAHANE, ELIZABETH L.
<elkahahane@santafenm.gov>
Subject: RE: Funding Source for ESD Operations & Maintenance Buildings Design contract
amendment#3
Yes, I think that would be fine. It might not hurt to include this email chain in the packet so everyone
is on the same page…just a thought
From: GROSSE, CARYN L. <clgrosse@santafenm.gov>

Sent: Tuesday, June 23, 2026 3:39 PM
To: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>; HOPKINS, ANDREW J.
<ajhopkins@santafenm.gov>
Cc: PARKER, CHRISTOPHER S. <csparker@santafenm.gov>; KAHAHANE, ELIZABETH L.
<elkahahane@santafenm.gov>
Subject: RE: Funding Source for ESD Operations & Maintenance Buildings Design contract
amendment#3
Hi Andy-
What do we need to do to be able to move this packet? As the contract is about to expire, we
cannot wait for FY27 budget to be loaded to amend this contract.
Your rejection on 6/3 indicated that a BAR was needed, however, based on the email string
below, it sounds like a tbar would suffice.
Can we modify the memo to explain where the funding is currently located, that a tbar will be
processed once the budget has been uploaded to move the funding to a different place?
-Caryn
From: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>
Sent: Friday, June 19, 2026 6:58 AM
To: HOPKINS, ANDREW J. <ajhopkins@santafenm.gov>; GROSSE, CARYN L.
<clgrosse@santafenm.gov>
Cc: PARKER, CHRISTOPHER S. <csparker@santafenm.gov>
Subject: RE: Funding Source for ESD Operations & Maintenance Buildings Design contract
amendment#3
I think if the funding is identified in the memo to Committee should suffice., I hope.
Debora Trujillo
Public Utilities Department
Environmental Services Division Director
Direct: (505) 955-2260, Cell: (505) 231-4909
Contact ESD:
(505) 955-2200 or ESD@santafenm.gov

From: HOPKINS, ANDREW J. <ajhopkins@santafenm.gov>
Sent: Thursday, June 18, 2026 5:15 PM
To: GROSSE, CARYN L. <clgrosse@santafenm.gov>; TRUJILLO, DEBORA C.
<dctrujillo@santafenm.gov>
Cc: PARKER, CHRISTOPHER S. <csparker@santafenm.gov>
Subject: RE: Funding Source for ESD Operations & Maintenance Buildings Design contract
amendment#3
The packet doesn’t require an override. Only a req or PO does, and you wouldn’t be able to open one
of those for FY27 yet anyway…
From: GROSSE, CARYN L. <clgrosse@santafenm.gov>
Sent: Thursday, June 18, 2026 5:11 PM
To: HOPKINS, ANDREW J. <ajhopkins@santafenm.gov>; TRUJILLO, DEBORA C.
<dctrujillo@santafenm.gov>
Cc: PARKER, CHRISTOPHER S. <csparker@santafenm.gov>
Subject: RE: Funding Source for ESD Operations & Maintenance Buildings Design contract
amendment#3
Hi Andy-
Sounds like we cannot move the money yet… In the meantime, is it possible to do a budget
override so that the packet can proceed to committees and Governing Body for approval?
-Caryn
From: HOPKINS, ANDREW J. <ajhopkins@santafenm.gov>
Sent: Thursday, June 18, 2026 12:22 PM
To: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>; GROSSE, CARYN L.
<clgrosse@santafenm.gov>
Cc: PARKER, CHRISTOPHER S. <csparker@santafenm.gov>
Subject: RE: Funding Source for ESD Operations & Maintenance Buildings Design contract
amendment#3
Yes, if we’re talking about FY27, it will need to be done on or after July 1…
From: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>
Sent: Thursday, June 18, 2026 11:16 AM
To: GROSSE, CARYN L. <clgrosse@santafenm.gov>; HOPKINS, ANDREW J.
<ajhopkins@santafenm.gov>
Cc: PARKER, CHRISTOPHER S. <csparker@santafenm.gov>
Subject: RE: Funding Source for ESD Operations & Maintenance Buildings Design contract
amendment#3

I can’t do the T-BAR, I just looked in Munis, the NEW FY 27 Budget hasn’t been loaded so I cannot
enter the T-BAR. I can do a memo and when the new Budget loads we can move it. Chris and Andy…
recommendations?
Debora Trujillo
Public Utilities Department
Environmental Services Division Director
Direct: (505) 955-2260, Cell: (505) 231-4909
Contact ESD:
(505) 955-2200 or ESD@santafenm.gov
From: GROSSE, CARYN L. <clgrosse@santafenm.gov>
Sent: Thursday, June 18, 2026 10:55 AM
To: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>; HOPKINS, ANDREW J.
<ajhopkins@santafenm.gov>
Cc: PARKER, CHRISTOPHER S. <csparker@santafenm.gov>
Subject: RE: Funding Source for ESD Operations & Maintenance Buildings Design contract
amendment#3
Hi Debora- I've attached De Alva's email suggesting that the funds be moved into
51000345/572960 and add PLID from 5100331.510310.
Andy and/or Chris- you may have other suggestions.
-Caryn
From: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>
Sent: Thursday, June 18, 2026 10:24 AM
To: GROSSE, CARYN L. <clgrosse@santafenm.gov>; HOPKINS, ANDREW J.
<ajhopkins@santafenm.gov>
Cc: PARKER, CHRISTOPHER S. <csparker@santafenm.gov>
Subject: RE: Funding Source for ESD Operations & Maintenance Buildings Design contract
amendment#3
Hello-
I do have a question, I have not done the T-BAR yet, the last funding came out of ESD Professional

Contracts, does the $200K need to be booked in WIP Design to proceed, or can it stay in the
Professional contract line item? I can do the T-BAR today if I need to. Andy and Chris?
Debora Trujillo
Public Utilities Department
Environmental Services Division Director
Direct: (505) 955-2260, Cell: (505) 231-4909
Contact ESD:
(505) 955-2200 or ESD@santafenm.gov
From: GROSSE, CARYN L. <clgrosse@santafenm.gov>
Sent: Thursday, June 18, 2026 9:23 AM
To: HOPKINS, ANDREW J. <ajhopkins@santafenm.gov>; TRUJILLO, DEBORA C.
<dctrujillo@santafenm.gov>
Cc: PARKER, CHRISTOPHER S. <csparker@santafenm.gov>
Subject: RE: Funding Source for ESD Operations & Maintenance Buildings Design contract
amendment#3
Hi Debora- Have you submitted the TBAR yet? We need to get this packet on the agenda
ASAP… -Caryn
From: HOPKINS, ANDREW J. <ajhopkins@santafenm.gov>
Sent: Thursday, June 11, 2026 2:48 PM
To: GROSSE, CARYN L. <clgrosse@santafenm.gov>; TRUJILLO, DEBORA C.
<dctrujillo@santafenm.gov>
Cc: PARKER, CHRISTOPHER S. <csparker@santafenm.gov>
Subject: RE: Funding Source for ESD Operations & Maintenance Buildings Design contract
amendment#3
Chris or I can do a budget override while a TBAR is in process to fix it…
From: GROSSE, CARYN L. <clgrosse@santafenm.gov>
Sent: Thursday, June 11, 2026 2:42 PM
To: HOPKINS, ANDREW J. <ajhopkins@santafenm.gov>; TRUJILLO, DEBORA C.
<dctrujillo@santafenm.gov>
Subject: FW: Funding Source for ESD Operations & Maintenance Buildings Design contract
amendment#3

Hi Andy-
We are trying to get contract amendment#3 through the approval process before the contract
expires on 6/30, but it looks like Debora may have put the funds in the wrong object for FY27.
What can we do to keep this contract moving forward?
-Caryn
From: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>
Sent: Monday, June 8, 2026 9:50 AM
To: GROSSE, CARYN L. <clgrosse@santafenm.gov>
Cc: KAHAHANE, ELIZABETH L. <elkahahane@santafenm.gov>; CALABAZA, DEALVA X.
<dxcalabaza@santafenm.gov>
Subject: RE: Funding Source
Can we use funds from the $20 million loan with NMED? I’m looking at my budget now to see if I
have any funds left from this FY to allocate, but the work is done if FY27 and that’s when I budgeted it
for it can we just say that in the memo?
Debora Trujillo
Public Utilities Department
Environmental Services Division Director
Direct: (505) 955-2260, Cell: (505) 231-4909
Contact ESD:
(505) 955-2200 or ESD@santafenm.gov
From: GROSSE, CARYN L. <clgrosse@santafenm.gov>
Sent: Monday, June 8, 2026 8:51 AM
To: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>
Cc: KAHAHANE, ELIZABETH L. <elkahahane@santafenm.gov>; CALABAZA, DEALVA X.
<dxcalabaza@santafenm.gov>
Subject: RE: Funding Source
Hi Debora-
That might be a problem, as amendment 2 terminates on 6/30, so we were trying to get
amendment #3 approved before then.

-Caryn
From: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>
Sent: Friday, June 5, 2026 2:16 PM
To: GROSSE, CARYN L. <clgrosse@santafenm.gov>
Cc: KAHAHANE, ELIZABETH L. <elkahahane@santafenm.gov>
Subject: RE: Funding Source
Ok, I sure will, but I won’t be able to do that till the budget is loaded.
Debora Trujillo
Public Utilities Department
Environmental Services Division Director
Direct: (505) 955-2260, Cell: (505) 231-4909
Contact ESD:
(505) 955-2200 or ESD@santafenm.gov
From: GROSSE, CARYN L. <clgrosse@santafenm.gov>
Sent: Friday, June 5, 2026 2:02 PM
To: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>
Cc: KAHAHANE, ELIZABETH L. <elkahahane@santafenm.gov>
Subject: RE: Funding Source
Hi Debora-
The funds need to be moved into the org, object used since Lawrence first set up the contract:
Munis Org Name/Number: ESD CapPrj/5100345
Munis Expenditure Object Name/Number: WIP Design/572960
-Caryn
From: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>
Sent: Friday, June 5, 2026 1:23 PM
To: GROSSE, CARYN L. <clgrosse@santafenm.gov>
Cc: KAHAHANE, ELIZABETH L. <elkahahane@santafenm.gov>
Subject: RE: Funding Source

I just verified for FY 27 once uploaded into MUNIS in July we have $200,000 in 5100331.510310 for
Huitt Zollars.
Debora Trujillo
Public Utilities Department
Environmental Services Division Director
Direct: (505) 955-2260, Cell: (505) 231-4909
Contact ESD:
(505) 955-2200 or ESD@santafenm.gov
From: GROSSE, CARYN L. <clgrosse@santafenm.gov>
Sent: Friday, June 5, 2026 1:05 PM
To: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>
Cc: KAHAHANE, ELIZABETH L. <elkahahane@santafenm.gov>
Subject: RE: Funding Source
Importance: High
Hi Debora-
I suspect that the reason Andy is asking for a BAR is that we may not have put the correct
funding source info in the memo. Can you please let me know where the money is?
I’m hoping we will not have to do a BAR… Please let me know!
-Caryn
From: GROSSE, CARYN L.
Sent: Tuesday, May 26, 2026 11:36 AM
To: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>
Subject: RE: Funding Source
Yes, this is for HZ. $195,964.93 is the amount for Amendment #3
From: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>
Sent: Monday, May 25, 2026 6:06 AM
To: GROSSE, CARYN L. <clgrosse@santafenm.gov>
Subject: RE: Funding Source

Hello Caryn,
Is this for Huitt Zollars? DO you know how much the Amendment is for? I need to confirm, but
I think it is in ESD/Admin Professional Contracts. Let me check and get back to you.
Debora Trujillo
Public Utilities Department
Environmental Services Division Director
Direct: (505) 955-2260, Cell: (505) 231-4909
Contact ESD:
(505) 955-2200 or ESD@santafenm.gov
From: GROSSE, CARYN L. <clgrosse@santafenm.gov>
Sent: Friday, May 22, 2026 2:55 PM
To: TRUJILLO, DEBORA C. <dctrujillo@santafenm.gov>
Cc: KAHAHANE, ELIZABETH L. <elkahahane@santafenm.gov>
Subject: Funding Source
Hi Debora-
I need to confirm that we have the correct funding source for amendment #3. Is this right?
Fund Name/Number: Environmental Services/510
Munis Org Name/Number: ESD CapPrj/5100345
Munis Expenditure Object Name/Number: WIP Design/572960
Thanks!
-Caryn
Caryn Grosse, PMP
Project Manager III | Facilities Division | Public Works Dept.
Website: www.santafenm.gov
Email: clgrosse@santafenm.gov
Mobile: (505) 795-2471
Office: (505) 955-5938
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GB Packet_Huitt-Zollars_ESD_ Amend 3 for
SOW Comp Term_$1.4M
Final Audit Report 2026-06-29
Created: 2026-06-29
By: Elizabeth Kahahane (elkahahane@santafenm.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAwdgc7HjwfSvEjAKUkR1Ccpq6Nyr__-FI
Documents: GB Packet_Huitt-Zollars_ESD_ Amend 3 for SOW Comp Term_$1.4M.pdf (55 pages)
Number of Documents: 1
Document page count: 55
Number of supporting files: 0
Supporting files page count: 0
"GB Packet_Huitt-Zollars_ESD_ Amend 3 for SOW Comp Term_
$1.4M" History
Document created by Elizabeth Kahahane (elkahahane@santafenm.gov)
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GB_Packet_Huitt-Zollars_ESD__Amend_3_for_
SOW_Comp_Term_$1.4M_-_v2.0
Final Audit Report 2026-07-01
Created: 2026-06-30
By: ALYSSA PEREZ (aeperez@santafenm.gov)
Status: Signed
Transaction ID: CBJCHBCAABAArQSVIXOyT7JUZP_awvMWQA9dO07b1_Kn
Documents: GB_Packet_Huitt-Zollars_ESD__Amend_3_for_SOW_Comp_Term_$1.4M_-_v2.0.pdf (57 pages)
Number of Documents: 1
Document page count: 57
Number of supporting files: 0
Supporting files page count: 0
"GB_Packet_Huitt-Zollars_ESD__Amend_3_for_SOW_Comp_Te
rm_$1.4M_-_v2.0" History
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