Emergency_Shelter_Urban_Alchemy_Contract_Packet - signed

Extracted text

CoSF Version 8 10.21.2025
Implement professional security measures, both inside and around the facility including but not limited to lighting,
fencing, cameras, staff presence, trash pick-up etc.

Chief Procurement Officer (CPO)/Designee: Date:
CPO Comment/Exceptions:
ASSOCIATED APPROVALS:
IT Components included? Yes | No
Approval: Title: Date:
Comment/Exceptions:
Treasury/Point of Sale Components included? Yes | No
Approval: Title: Date:
Comment/Exceptions:
Vehicles included? Yes | No
Approval: Title: Date:
Comment/Exceptions:
Construction to City Facilities, Furniture, and/or Fixtures included? Yes | No
Approval: Title: Date:
Comment/Exceptions:
Is this an externally funded purchase? Yes | No
If yes, what is the issuing agency:
Approval: Title: Date:
Comment/Exceptions:
Is this a Capital Asset or Project? Yes | No
Project Ledger Number:
Approval: Title: Date:
Comment/Exceptions:06/05/202606/05/2026

ATTACHMENTS:

































ANDREA PHILLIPS (Jun 5, 2026 16:49:18 MDT)06/05/2026ANDREA PHILLIPS



City of Santa Fe, New Mexico
200 Lincoln Avenue, P.O. Box 909, Santa Fe, N.M. 87504-0909
www.santafenm.gov
Alan Webber, Mayor Councilors:
Signe I. Lindell, Mayor Pro Tem, District 1
Alma G. Castro, District 1
Michael J. Garcia, District 2
Carol Romero-Wirth, District 2
Lee Garcia, District 3
Pilar F.H. Faulkner, District 3
Jamie Cassutt, District 4
Amanda Chavez, District 4Dear City Staff,
In accordance with State Statute and City Ordinances, this document serves as a blanket services’ determination
and is valid until June 30, 2026, for the types of general, professional, and construction services that are clearly
one of the types pre-established and approved by the State Purchasing Agent and City CPO.
Please continue to obtain determinations for services that do not clearly and fully fit within the types listed
below. For mixed or hybrid services, unclear scopes of work, and design-build projects, specific determinations
will be required. In these cases, please email purchasing_det@santafenm.gov to obtain the necessary CPO
determinations for your procurement needs.
Should you have any questions or require clarification on a particular service, feel free to contact CPD.
The following are General Services:
• Air/bus, vehicle charter/rental service
• Animal/k9 boarding - basic
• Auctioneers
• Audio-visual equipment setup and routine maintenance for events and presentations (including
projectors, microphones, and speakers)
• Automotive mechanical services – all - including vehicle inspection, diagnostics, repair labor, parts
replacement, and routine maintenance (e.g., oil changes, brake service, tune-ups, etc.)
• Banking Services (routine, transaction-based)
• Boiler testing/water treatment service
• Bookkeeping service (routine, transaction-based)
• Biohazard clean-up and disinfection services for crime scenes, homicides, suicides, unattended deaths,
car accidents, deadly car crashes and cleanup of police units, along with any other biohazard situations.
Building alarm systems, service and repair
• Check collection service
• Clothing, textile fabrication repair service

CoSF V2 06.30.25
General Services (continued):
• Commercial laundry service, dry cleaning, etc.
• Communications systems installation, servicing, and repair
• Conference and trade show coordination
• Debt collection service
• Delivery/courier service
• Document storage, duplication, retrieval, review, and destruction service
• Drug testing and screening (standard tests)
• Engraving service
• Equipment installation, preventive maintenance, inspection, calibration, and repair
• Equipment rental services
• Exams administration and scoring service
• Executive recruitment
• Firefighting/suppression service
• Food preparation, vending, and catering services
• Health screening, basic diagnostic (wellness, blood pressure monitoring, blood draw, etc.)
• Herbicide application service
• Household goods packing, storage, transportation service
• HVAC system maintenance service - Includes filter changes, inspections, cleaning, minor repairs, and
system diagnostics.
• Information Technology - Hosting only
• Information Technology Help Desk Services
• Information Technology Services requiring software or equipment
• Information Technology Software and Hardware Support Services
• Interpretive services: written/oral/sign language
• Inventory service
• Janitorial service, carpet cleaning, window washing
• Laboratory testing and analysis (standard tests only)
• Land clearing/debris removal service
• Landscaping—tree planting, grooming service, lawn mowing, etc. (but not landscape architects)
• Language translation service
• Linen rental service

CoSF V2 06.30.25
General Services (continued):
• Marine equipment inspection, certification, and repair
• Medical equipment rental or repair service (wheelchairs, walkers, etc.), including measurements,
adjustments, and modifications to meet patient needs
• Metal/pipe/wiring detection service
• Office furnishings installation, refurbishment, and repair service
• Package inspection and crating
• Painting service
• Paper shredding
• Parking lot sweeping/snow removal service
• Pest/weed control service
• Photographic/micrographic processing and delivery, includes aerial and ground photography (if analysis
is included, then personal service)
• Printing/duplicating service
• Process serving
• Property management (rent collection, property maintenance, etc.)
• Recycling/disposal/litter pickup service
• Retreat and workshop planning, conduct, coordination, etc.
• Security/armored car services
• Shop welding/metal fabrication service
• Software as a Service
• Steam cleaning, high pressure washing, parts cleaning service
• Studio photography service (does not include portrait painting)
• Telephone interview service (conduct of survey using prescribed survey instrument)
• Towing service
• Traffic control services – including certified flaggers, barricade setup/removal, temporary signage, and
traffic control plans (not involving permanent installations or design engineering)
• Training – when offered as a regular course by an institution (such as a college or university)
• Travel service — air, surface, water
• Videotaping and recording service
• Warehouse dry/cold storage rental service
• Weather information service

CoSF V2 06.30.25
The following are Professional Services:
• Accountants (certified public accountants and registered public accountants)
• Actuaries
• Analysts of processes, programs, fiscal impact, and compliance
• Appraisers
• Archeologists
• Architects
• Artwork, original (services creating the artwork)
• Audio/video media productions (design, development, and/or oversight of)
• Auditors
• Broadband
• Business process re-engineering
• Counselors
• Consultants (including IT Consultants)
• Curriculum/Examination development
• Data Backup Services
• Data Storage and Management Services
• Design
• Economists
• Engineers
• Environmental monitoring: noise level, safety, hazardous gas detection, radiation monitoring service,
etc.
• Financial Advisors
• Grant writing
• Graphic designers (creative or original in nature)
• Hearing officer services
• Independent Verification and Validation
• Information Technology Hosting when it includes Maintenance and Support
• Information Technology Maintenance
• Information Technology Management
• Information Technology Programming
• Information Technology Risk Assessment

CoSF V2 06.30.25
Professional Services (Continued):
• Insurance Adjusters/Brokers
• Investigators (personnel-related, etc.)
• Investment advisors and management
• Labor negotiators
• Landscape Architects
• Lawyers
• Lobbyists
• Managed Network Services
• Management and system analysts
• Management consultants
• Marketing consultants (including identifying market opportunities, conduct of marketing programs,
planning, promotion, market research surveys, etc.)
• Medical arts practitioners
• Medical – doctors, immunizations, etc.
• Mental health support – Therapists, Counselors, etc.
• Network Cybersecurity Services
• Network Installation
• Physicals
• Planners
• Policy Advisors
• Polygraph services
• Product Development Services
• Program/Project Managers
• Psychologists
• Public relations advisors/Publicists
• Publication development (creation of audio/video productions, brochures, pamphlets, maps, signs,
posters, annual reports, etc.)
• Researchers
• Scientists (Bio/Chem/Env/Geo/Hydro/Mech, etc.)
• Social and Human Services - Includes case management, outreach, crisis intervention, supportive
housing assistance, and other services intended to support vulnerable or at-risk populations. Services
may be delivered by licensed or trained professionals in coordination with public or nonprofit systems.

CoSF V2 06.30.25
Professional Services (Continued):
• Speech writers
• Statisticians
• Surveyors
• Trade developers
• Training – when it is specifically designed for an agency as opposed to established courses (such as out
of the box training offered to all at a training company, university, or college)
• Veterinarian services
• Web design and development
The following are Construction Services:
• Bid-Build (Standard)
• Construction Managers
• New Construction (including buildings, roads, bridges, utilities)
• Remodeling and Renovations (interior and exterior work)
• Demolition (including site clearance)
• Excavation and Earthwork
• Electrical Work (installation, repair, upgrades)
• Permanent installation or upgrades of audio-visual systems (including wiring and structural
modifications)
• Plumbing (installation, repair, maintenance)
• Masonry and Concrete Work
• Roofing (installation, repair, maintenance)
• Structural Repair and Reinforcement
• Stucco installation, repair, and finishing
• Painting and Finishing (for construction purposes)
• Mechanical Work (HVAC systems, etc.)
• Site Preparation and Land Grading
• Utility Installation and Repair (water, sewer, gas lines)
Travis Dutton-Leyda, Chief Procurement Officer
___________________ Date: __________________
Emily Oster, Finance Director
___________________ Date: __________________06/30/202506/30/2025

1
BAKER, NICOLE P.
From: Matt Loehman <mloehman@horizonsofnewmexico.org>
Sent: Monday, March 30, 2026 3:39 PM
To: BAKER, NICOLE P.
Cc: WOODS, KRISTEN R.; GONZALES, JUSTIN M.; Purchasing DET
Subject: Re: Horizons Determination Requested - Shelter Staffing & Operations
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Good afternoon -
Thank you very much for the opportunity, but we will decline this procurement.
Best regards,
Matt
Matt Loehman
Executive Director
Horizons of New Mexico
6121 Indian School Rd. NE, Suite 220
Albuquerque, NM 87110
office phone: (505) 345-1540
email: mloehman@horizonsofnewmexico.org
web: www.horizonsofnewmexico.org
The State Use Act helps people with disabilities become gainfully employed, and it saves you
valuable time and resources otherwise used during the procurement process.
On Mon, Mar 30, 2026 at 3:37 PM BAKER, NICOLE P. <npbaker@santafenm.gov> wrote:
Good afternoon,
The City of Santa Fe Youth & Family Services Division is seeking quotes for the attached scope of work
relating to shelter operation. Please let us know if this is a scope you would accept or decline.

2
The scope of work includes, but is not limited to, the following items:
 Operate a low-barrier, 24-hour shelter at 2801 Cerrillos Road serving up to 100 adults who are
experiencing homelessness (Shelter)
 Stabilize shelter operations without a gap in service, preventing harm to residents and the
community, while the City evaluates the long-term viability and use of the facility
 Ensure consistent shelter operations, maintain site safety and dignity, and connect guests with
services and housing pathways
Please see attachment for full, detailed scope.
Kind regards,
Nikki Baker
Youth and Family Services Project Administrator
City of Santa Fe | Community Health and Safety Department | Youth and Family Services Division
Office: (505) 955-6592 | Email: npbaker@santafenm.gov

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
PRODUCER CONTACT
NAME:
FAXPHONE (A/C, No):(A/C, No, Ext):
E-MAIL
ADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER POLICY EFF POLICY EXP
TYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence)
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT
OTHER: $
COMBINED SINGLE LIMIT $(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below
INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
5/5/2026
(408) 343-8680 (408) 343-8686
10172
Urban Alchemy
PO Box 425509
San Francisco, CA 94142-5509
20079
27154
A 1,000,000
X G74291661004 9/1/2025 9/1/2026 500,000
1,000,000
2,000,000
2,000,000
Deductibl 100,000
1,000,000B
72APB011864 6/24/2025 6/24/2026
10,000,000A
G72594083004 9/1/2025 9/1/2026 10,000,000
100,000
C Crime MML0071450925 (1ST) 9/1/2025 Limit 5,000,000
RE: Street outreach services City of Santa Fe, their officials, officers, employees, and agents are additional insureds per attached endorsement.
City of Santa Fe Community Health & Safety
Attn: Henri Hammond-Paul
119 E Marcy St, Ste 101
Santa Fe, NM 87501
URBAALC-01 DSMITH
H&H Insurance Services, Inc.
PO Box 830
Los Gatos, CA 95031-0830 info@hhinsure.com
Westchester Surplus Lines Ins
National Fire & Marine Ins Co
Atlantic Specialty Ins Co
9/1/2026
X
X
X
X
X
X
X

FORM NUMBER:
EFFECTIVE DATE:
The ACORD name and logo are registered marks of ACORD
ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE
FORM TITLE:
Page of
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
ACORD 101 (2008/01)
AGENCY CUSTOMER ID:
LOC #:
AGENCY NAMED INSURED
POLICY NUMBER
CARRIER NAIC CODE
© 2008 ACORD CORPORATION. All rights reserved.
H&H Insurance Services, Inc.
URBAALC-01
SEE PAGE 1
1
SEE PAGE 1
ACORD 25 Certificate of Liability Insurance
0
SEE P 1
Urban Alchemy
PO Box 425509
San Francisco, CA 94142-5509
SEE PAGE 1
DSMITH
1
Additional Coverages
CYBER LIABILITY
Carrier: Houston Casualty Company (NAIC #42374)
Policy #: H25NGP24488001
Term: 09/01/2025 - 09/01/2026
Limits:
$1,000,000 Aggregate
$1,000,000 Each Claim
$ 25,000 Deductible Each Claim
$ 75,000 Aggregate Deductible
DIRECTORS' & OFFICERS' LIABILITY
Carrier: Landmark American Insurance Company (NAIC #33138)
Policy #: LPP718000
Term: 02/21/2026 - 02/21/2027
Limits:
$1,000,000 Aggregate
$1,000,000 Each Claim
$ 100,000 Retention
PROFESSIONAL LIABILITY
Carrier: Lloyd's of London
Policy #: ATR2502208
Term: 09/01/2025 - 09/01/2026
Limits:
$3,000,000 Aggregate
$1,000,000 Each Claim
$ 50,000 Deductible
SEXUAL MISCONDUCT LIABILITY
Carrier: Lexington Insurance Company (NAIC #19437)
Policy #: 011170832
Term: 09/01/2025 - 09/01/2026
Limits:
$4,000,000 Aggregate
$2,000,000 Each Victim
$ 50,000 Deductible Per Claimant

POLICY NUMBER: G74291661004 COMMERCIAL GENERAL LIABILITY
CG 20 13 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG 20 13 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1
ADDITIONAL INSURED – STATE
OR GOVERNMENTAL AGENCY OR SUBDIVISION
OR POLITICAL SUBDIVISION – PERMITS
OR AUTHORIZATIONS RELATING TO PREMISES
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
State Or Governmental Agency Or Subdivision Or Political Subdivision:
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II – Who Is An Insured is amended to
include as an additional insured any state or
governmental agency or subdivision or political
subdivision shown in the Schedule, subject to the
following additional provision:
This insurance applies only with respect to the
following hazards for which the state or
governmental agency or subdivision or political
subdivision has issued a permit or authorization in
connection with premises you own, rent or control
and to which this insurance applies:
1. The existence, maintenance, repair,
construction, erection or removal of advertising
signs, awnings, canopies, cellar entrances,
coal holes, driveways, manholes, marquees,
hoist away openings, sidewalk vaults, street
banners or decorations and similar exposures;
or
2. The construction, erection or removal of
elevators; or
3. The ownership, maintenance or use of any
elevators covered by this insurance.
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and
2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable limits of
insurance;
whichever is less.
This endorsement shall not increase the
applicable limits of insurance.
As required by written contract signed by both parties prior to loss

Emergency_Shelter_Urban_Alchemy_Contract_
Packet
Final Audit Report 2026-06-05
Created: 2026-06-05
By: Kristy Miera (kamiera@santafenm.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAZReOk5DzL1vYOVv63BMssjL9IRUcfrWm
Documents: Emergency_Shelter_Contract_Packet.pdf (32 pages)
Number of Documents: 1
Document page count: 32
Number of supporting files: 0
Supporting files page count: 0
"Emergency_Shelter_Urban_Alchemy_Contract_Packet" History
Document created by Kristy Miera (kamiera@santafenm.gov)
2026-06-05 - 10:42:51 PM GMT- IP address: 63.232.20.2
Document emailed to Andrew Hopkins (ajhopkins@santafenm.gov) for signature
2026-06-05 - 10:45:16 PM GMT
Document sent to JoAnn Lovato (jdlovato@santafenm.gov) and Travis Dutton-Leyda
(tkduttonleyda@santafenm.gov) for signature. One of them to sign
2026-06-05 - 10:45:17 PM GMT
Document emailed to ANDREA PHILLIPS (akphillips@santafenm.gov) for signature
2026-06-05 - 10:45:17 PM GMT
Document e-signed by Travis Dutton-Leyda (tkduttonleyda@santafenm.gov)
Signature Date: 2026-06-05 - 10:48:44 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: IMAGE
Document e-signed by ANDREA PHILLIPS (akphillips@santafenm.gov)
Signature Date: 2026-06-05 - 10:49:18 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: DRAW
Email viewed by Andrew Hopkins (ajhopkins@santafenm.gov)
2026-06-05 - 11:23:05 PM GMT- IP address: 104.47.64.254
Document e-signed by Andrew Hopkins (ajhopkins@santafenm.gov)
Signature Date: 2026-06-05 - 11:23:32 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: IMAGE

Agreement completed.
2026-06-05 - 11:23:32 PM GMT