GB_NMDOT_Cooperative_Agreement_&_BAR_(S100890_St_Michael's_Recon) (1)

Extracted text

CoSF Version 4 08.16.2024
Date: May 14, 2026
To: Mayor Michael Garcia and Governing Body
Finance Committee
Public Works and Utilities Committee
Via: ______________________________________________
Sam Burnett, Interim Public Works Department Director
Marcos Esquibel, Interim Complete Streets Division Director
Carol Swenson, Public Works Business Operations Manager
From: Romella Glorioso-Moss, PhD, CPM, AICP Capital Projects Manager RGM
ITEM AND ISSUE:
Request for Approval of a Cooperative Project Agreement with the Federal Highway
Administration via the New Mexico Department of Transportation, to Conduct the Location
Study Phases A and B for the S100890 St. Michael’s Drive Reconstruction Project in the Total
Amount of $400,000 through December 31, 2028. (Romella Glorioso-Moss, Capital Projects
Manager, rsglorioso-moss@santafenm.gov)
Request for Approval of a Budget Adjustment Request (BAR) to Allocate Grant Proceeds
of $341,760 to Complete Streets FY26 Revenue and Expenses.
BACKGROUND AND SUMMARY:
This memorandum requests acceptance of federal funding in the amount of $400,000 to conduct
the Phase A and B Location Study for the S100890 St. Michael’s Drive Reconstruction Project.
Of the total project cost, the Federal Highway Administration’s share via New Mexico
Department of Transportation is $341,760. The required local match of $58,240 will be funded
through road impact fees, bringing the total cooperative project funding to $400,000.
St. Michael’s Drive, from Cerrillos Road to Botulph Road, was originally constructed and
expanded primarily to accommodate vehicular traffic. However, the anticipated traffic volumes
for the built capacity of the roadway have never materialized, resulting in an overbuilt corridor
that prioritizes vehicles at the expense of multimodal transportation. This condition has created
safety concerns for all users. The roadway’s wide configuration encourages high vehicle speeds,
while pedestrians and bicyclists must frequently cross the high-speed corridor without adequate
dedicated infrastructure.
In addition, St. Michael’s Drive serves several key community destinations, including schools, a
public library, the Rail Trail, and the Midtown Campus redevelopment project. The lack of
bicycle infrastructure and safe pedestrian crossings limit multimodal accessibility, increases
reliance on vehicles, and creates disparities in access for non-motorized users. This projectYVONNE SWENSON (May 14, 2026 15:46:20 MDT)JOHN BURNETT (May 15, 2026 10:08:07 MDT)

represents the first step toward reconfiguring the corridor by reducing the number of travel lanes
from seven to five and incorporating bicycle and pedestrian improvements. The Phase A/B study
will evaluate existing constraints and identify feasible design alternatives.
The scope of work includes completion of Phases A and B of the NMDOT Location Study
Procedures. Phase A, the Initial Evaluation of Alternatives, verifies the need for action, develops
a range of potential alternatives to address the identified needs, and eliminates alternatives that
are clearly infeasible. Phase B, the Detailed Analysis of Alternatives, further evaluates and
refines the alternatives advanced from Phase A. This phase includes development of conceptual
engineering plans, right-of-way requirements, cost estimates, performance data, environmental
and social impact analyses, and other supporting information.
Per the funding agreement, the City will be responsible for any project costs exceeding the
awarded federal funding amount. This project is eligible for up to $23M in road impact fee
funding to cover the required local match and any potential cost overruns.
Approval of this funding will allow the City to advance critical safety and multimodal
improvements along the St. Michael’s Drive corridor, a project of increasing importance in the
context of the Midtown Campus redevelopment initiative.
The funding source is: NM Department of Transportation S100890
Munis Org Name/Number: CIP ORG/3309980
Munis Expenditure Object Name/Number: WIP Design/572960
Munis Revenue Object Name/Number: NM DOT/490150
Project Ledger Number: CIP2633003
If the project is grant funded? List grant award number: S2653
Grant Manager / Accounting Officer Approval: Date:
Comment/Exceptions:
Budget Officer Approval: Date:
Comment/Exceptions:
CAPITAL ASSET (will this procurement result in a tangible item that costs more than $5,000?):
☐Yes | ☒ No
Repair or Replacement of Existing Equipment:
☐Yes | ☒ No
If yes -> ☐Repair | ☐ Replacement
Please explain:
Capital Project:05/15/2026ERIKA LUJAN (May 18, 2026 08:38:21 MDT)
ERIKA LUJAN05/18/2026

(New and improvement projects that are going to cost $10,000 or more)
☒ Yes | ☐ No
Anticipated length of project: 2-3 years
Asset Manager Approval: Date:
Comment/Exceptions:
Department Approvals:
IT Components: ☐ Yes | ☒ No
Vehicles: ☐ Yes | ☒ No
Facilities, Furniture, Fixtures, Equipment: ☐ Yes | ☒ No
Approval: Title: Date:
Approval: Title: Date:
Comment & Exceptions:
Department Contract Administrator Contact Info:
ATTACHMENTS:
Grant Agreement signed by Legal
BAR
Project Ledger









ANDREA PHILLIPS (May 21, 2026 10:33:29 MDT)05/21/2026







DATE
JUSTIFICATION: (use additional page if needed)
--Attach supporting documentation/memo
Fund Balance
Fund(s) Affected Increase/(Decrease)
TOTAL: 0
Romella Glorioso-Moss 5/11/2026
Prepared By {print name} Date Budget Officer Date
City Council
Business Operations Manager Signature Date Approval Date Finance Director { ≤ $5,000} Date
Agenda Item #:
Department Director Signature Date City Manager { ≤ $60,000} Date
Log # {Finance use only } :
Journal # {Finance use only } :
FHWA via NMDOT S100890 - St. Mike's Reconstruction
REVENUES
CITY COUNCIL APPROVAL
City Council agenda items ONLY}
-$
{enter as negative #}
(341,760)
{enter as positive #}
{enter as negative #}
341,760
DEPARTMENT / DIVISION NAME
INCREASE
{enter as positive #}
{Use this form for Finance Committee/
490150 CIP2633003
Acceptance of $341,760 design funding from FHWA via NMDOT for St. Michael's Dr Reconstruction Project Phase A & B.
City of Santa Fe, New Mexico
BUDGET ADJUSTMENT REQUEST (BAR)
OBJECT PROJECT
5/11/2026Public Works/Complete Streets
{Complete section below if BAR results
in a net change to ANY Fund}
DECREASE
3309980
ORG
3309980
EXPENDITURES
CIP2633003572960
ITEM DESCRIPTION
WIP DesignYVONNE SWENSON (May 14, 2026 15:46:20 MDT)JOHN BURNETT (May 15, 2026 10:08:07 MDT)05/15/2026