GB_NMDOT_Cooperative_Agreement_&_BAR_(S100880_Rail_Trail_Improvements)

Extracted text

CoSF Version 4 08.16.2024
Date: May 14, 2026
To: Mayor Michael Garcia and Governing Body
Finance Committee
Public Works and Utilities Committee
Via: ______________________________________________
Sam Burnett, Interim Public Works Department Director
Marcos Esquibel, Interim Complete Streets Division Director
Carol Swenson, Public Works Business Operations Manager
From: Romella Glorioso-Moss, PhD, CPM, AICP Capital Projects Manager RGM
ITEM AND ISSUE:
Request for Approval of a Cooperative Project Agreement with Federal Highway Administration
via the New Mexico Department of Transportation to Construct Phase 1 of S100880 Rail Trail
Intersection Improvements Project in the Total Amount of $300,000 through December 31,
2028. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov)
Request for Approval of a Budget Adjustment Request (BAR) to Allocate Grant Proceeds
of $256,320 to Complete Streets FY26 Revenue and Expenses.
BACKGROUND AND SUMMARY:
This memorandum requests acceptance of federal funding in the amount of $300,000 to support
trail crossing safety improvements at at-grade crossings along the Rail Trail.
Of the total project cost, the Federal Highway Administration’s share is $256,320. The required
local match of $43,680 will be funded through road impact fees, bringing the total cooperative
project funding to $300,000.
Phase 1 will construct crossing improvements at two locations: an approximately 45-foot
crossing at Second Street and a 50-foot crossing at Siringo Road. Future phases may include
additional crossings at Paseo de Peralta and Rodeo Road, subject to funding availability.
Engineering design for the project began in 2022 and has been funded through the 2014 General
Obligation Bond and state funding sources. The project is currently at the 30% design stage.
Final design is anticipated to be completed and submitted for review by the New Mexico
Department of Transportation and the Federal Highway Administration by the end of the
calendar year.
Per the funding agreement, the City will be responsible for any project costs that exceed the
awarded federal funds. This project is eligible for up to $1.5M in road impact fee funding to
cover the local match and any potential cost overruns.YVONNE SWENSON (May 14, 2026 15:48:34 MDT)JOHN BURNETT (May 15, 2026 10:07:30 MDT)

Approval of this funding will allow the City to advance critical safety improvements along the
Rail Trail and position the project for timely construction upon completion of final design and
agency approvals.
The funding source is: NM Department of Transportation S100880
Munis Org Name/Number: CIP ORG/3309980
Munis Expenditure Object Name/Number: WIP Construction/572970
Munis Revenue Object Name/Number: NM DOT/490150
Project Ledger Number: CIP2633002
If the project is grant funded? List grant award number: S2651
Grant Manager / Accounting Officer Approval: Date:
Comment/Exceptions:
Budget Officer Approval: Date:
Comment/Exceptions:
CAPITAL ASSET (will this procurement result in a tangible item that costs more than $5,000?):
☒Yes | ☐ No
Repair or Replacement of Existing Equipment:
☐Yes | ☒ No
If yes -> ☐Repair | ☐ Replacement
Please explain:
Capital Project:
(New and improvement projects that are going to cost $10,000 or more)
☒ Yes | ☐ No
Anticipated length of project: 2-3 years
Asset Manager Approval: Date:
Comment/Exceptions:
Department Approvals:
IT Components: ☐ Yes | ☒ No
Vehicles: ☐ Yes | ☒ No
Facilities, Furniture, Fixtures, Equipment: ☐ Yes | ☒ No
Approval: Title: Date:05/15/2026ERIKA LUJAN (May 18, 2026 08:38:49 MDT)
ERIKA LUJAN05/18/2026

Approval: Title: Date:
Comment & Exceptions:
Department Contract Administrator Contact Info:
ATTACHMENTS:
Grant Agreement signed by Legal
BAR
Project Ledger









ANDREA PHILLIPS (May 18, 2026 15:51:50 MDT)05/18/2026







DATE
JUSTIFICATION: (use additional page if needed)
--Attach supporting documentation/memo
Fund Balance
Fund(s) Affected Increase/(Decrease)
TOTAL: 0
Romella Glorioso-Moss 5/4/2026
Prepared By {print name} Date Budget Officer Date
City Council
Business Operations Manager Signature Date Approval Date Finance Director { ≤ $5,000} Date
Agenda Item #:
Department Director Signature Date City Manager { ≤ $60,000} Date
ITEM DESCRIPTION
WIP Construction
ORG
3309980
EXPENDITURES
CIP2633002572970
3309980
{enter as positive #}{enter as negative #}
DECREASE
{enter as positive #} {enter as negative #}
256,320
{Complete section below if BAR results
in a net change to ANY Fund}
CIP2633002
Acceptance of $256,320 Construction Funding from NMDOT to the Rail Trail Intersection Improvement Project Phase A
NMDOT
CITY COUNCIL APPROVAL
City Council agenda items ONLY}
256,320$ 256,320$
REVENUES
{Use this form for Finance Committee/
Log # {Finance use only } :
Journal # {Finance use only } :
490150
City of Santa Fe, New Mexico
BUDGET ADJUSTMENT REQUEST (BAR)
OBJECT PROJECT
5/4/2026Public Works / Complete Streets Division
DEPARTMENT / DIVISION NAME
INCREASE
Rev. 3/26
(256,320)YVONNE SWENSON (May 14, 2026 15:48:34 MDT)JOHN BURNETT (May 15, 2026 10:07:30 MDT)05/15/2026

City of Santa Fe New Mexico
Finance Department
Project Ledger Request Form
Date of Request: _____________________
Project Title: ____________________________________
Project Type: CIP Grant Internal Tracking
Department: _________________________ Project Manager: ______________________ Ext: _______
Project Date Range: _____________ to ______________ Create Fixed Asset
Multi-Funding (complete all funding sources, should equal 100%)
Funding Source: _________________________________ % of Funding: _____________________________
MUNIS ORG: __________________ MUNIS OBJ: _________________ Awarded Amount: ______________
Funding Source: _________________________________ % of Funding: _____________________________
MUNIS ORG: __________________ MUNIS OBJ: _________________ Awarded Amount: ______________
Expense String Phase:
A project must have at least one phase identified, this can be used as an additional level of tracking, for example,
CIP - Design, Construction, etc. For Grants can be used as reimbursable types, such as transportation, salaries.
(You can create more than one phase and you can default MUNIS ORGs and OBJs, optional)
Phase: _______________________ MUNIS ORG: _________________ MUNIS OBJ: __________________
Grants Only (list all grants if applicable):
Grantor Name: __________________________________________ Awarded Amount: ___________________
AR Charge Code: ________________________________ Grant funds multiple projects
(Complete a form for each project)
Grantor Id: __________________________ Federal CFDA (if applicable): _____________________________
Grantor Name: __________________________________________ Awarded Amount: ___________________
AR Charge Code: ________________________________ Grant funds multiple projects
(Complete a form for each project)
Grantor Id: __________________________ Federal CFDA (if applicable): _____________________________
(If grants please provide all grant award documents with form) Attached Grant Documentation
Project ID: _________________________
Grant ID: _________________________
Approved By: ______________________
(Finance Use Only)

GB_NMDOT_Cooperative_Agreement_&_BAR_(
S100880_Rail_Trail_Improvements)
Final Audit Report 2026-05-18
Created: 2026-05-15
By: ALYSSA PEREZ (aeperez@santafenm.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAYq3zywnhKx_OUi34vp1svOu_d_xWQlb4
"GB_NMDOT_Cooperative_Agreement_&_BAR_(S100880_Rail_
Trail_Improvements)" History
Document created by ALYSSA PEREZ (aeperez@santafenm.gov)
2026-05-15 - 8:19:31 PM GMT- IP address: 50.228.218.220
Document emailed to Andrew Hopkins (ajhopkins@santafenm.gov) for signature
2026-05-15 - 8:20:58 PM GMT
Email viewed by Andrew Hopkins (ajhopkins@santafenm.gov)
2026-05-15 - 10:11:37 PM GMT- IP address: 104.47.64.254
Document e-signed by Andrew Hopkins (ajhopkins@santafenm.gov)
Signature Date: 2026-05-15 - 10:12:13 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: IMAGE
Document emailed to ERIKA LUJAN (evlujan@santafenm.gov) for signature
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Document e-signed by ERIKA LUJAN (evlujan@santafenm.gov)
Signature Date: 2026-05-18 - 2:38:49 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: TYPE
Document emailed to ANDREA PHILLIPS (akphillips@santafenm.gov) for signature
2026-05-18 - 2:38:52 PM GMT
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Signature Date: 2026-05-18 - 9:51:50 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: DRAW
Agreement completed.
2026-05-18 - 9:51:50 PM GMT