Updating the terms for the Physical and Mental Wellness Program (FIR)

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FISCAL IMPACT REPORT
General Information:
(Check) Bill: Resolution: X
Short Title(s): Establishing a Permanent Mental Health and Wellness Program
Sponsor(s): Councilor Amanda Chavez
Reviewing Department(s): Human Resources
Staff Completing FIR: Alvin Valdez, Benefits and Wellness Director Date: 5/11/2026
Phone: (505) 955-6075
Reviewed by City Attorney: Date:
Reviewed by Finance Director: Date:
Summary:
The proposed resolution would remove the “pilot” status from the Wellness Leave Pilot Program,
establishing that the City of Santa Fe’s (“City”) Personnel Rules 13.91 and 13.92 would become permanent
policy and be incorporated into the City’s Personnel Rules and Regulations. Rule 13.91 provides one (1)
wellness day per calendar year for classified, full-time and part-time, exempt, and term employees; and
Personnel Rule 13.92, provides up to two (2) hours per week of physical and mental fitness leave for full-
time, exempt, and term employees.
Departments Affected:
All departments.
Consequences of Not Enacting Legislation:
If this legislation is not adopted, then the Wellness Leave Pilot Program will expire June 30, 2026, and will
not be made a permanent program. City employees would no longer have Wellness Day Leave and Physical
and Mental Fitness Leave.
Conflict, Duplication, Companionship, or Relationship to Other Legislation:
Resolution No. 2023-17 established the initial pilot program, and Resolution No. 2025-40 extended the
pilot program through June 30, 2026.
Performance and Administrative Implications:
If the program contributes to hiring and retention and/or employee performance, then the program would
improve city performance.
FIR No. 10759.1Marcos Martinez (May 20, 2026 14:11:04 MDT)
Marcos Martinez05/20/2026ANDREA PHILLIPS (May 22, 2026 10:57:05 MDT)05/22/2026

Adopted: 01/12/05; revised 8/24/05; 4/17/08; 2
Fiscal Implications:
If every employee took Wellness Day Leave, the equivalent cost would be approximately $342,284. In
addition, there is a possibility that overtime costs could be incurred as a result of the leave if a position
requires an employee to work a shift in the absence of an employee who is on the leave, however that
amount is unknow. It is unknown because an employee who is called in to work may or may not be eligible
for overtime pay pursuant to City rules and the Fair Labor Standard Act. Additionally, most positions in
the City do not require calling in another employee for overtime in the absence of the originally scheduled
employee. If every employee utilized two hours per week of Physical and Mental Fitness Leave, the
equivalent cost of the lost hours would be approximately $4,449,668. Lastly, if the past is predictive of the
future, not all employees will utilize that benefits provided in Personnel Rule 13.
Fiscal Impact
X Check here if no fiscal impact

Expenditures
Expenditure Narrative:
Revenue
Revenue Type FYE 2026 FYE 2027 FYE 2028 Recurring (R) or Non-recurring (NR) Fund
General Fund $ $______ $
Special Revenue $ $ $
CIP $ $ $
Enterprise $ $ $
Internal Service $ $ $
Trust and Agency
Federal
$
$
$
$
$
$
Other $ $ $
Total $ $ $
Revenue Narrative:
Expenditure
Type
FYE 2026 FYE 2027 FYE 2028 Require BAR
(Y/N)
Recurring (R) or Non-
recurring (NR)
Fund 3-Year Total
Cost
Personnel and
Benefits*
$ $ $
Capital Outlay $ $ $
Contractual/
Professional Services
$ $ $
Operating $ $ $ $
Total: $ $ $ $

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