Public Works and Utilities Committee — Mon, Oct 5, 2026 · 7.a Request for Approval of the September 21, 2026, Public Works and Utilities Committee Minutes. (Norma Sutor, Administrative Assistant; nasutor@santafenm.gov) Committee Review: Public Works and Utilities Committee: 10/05/2026
Regular Meeting of the Public Works and Utilities Committee September 21, 2026 at 5:00 PM Council Chambers, City Hall 200 Lincoln Avenue MINUTES 1. Call to Order The Regular Meeting of the Public Works and Utilities Committee was called to order by Councilor Amanda at 5:00 PM, on Monday, September 21 , 2026, in the Council Chambers, City Hall , 200 Lincoln Avenue, Santa Fe, New Mexico. 2. Roll Call MEMBERS PRESENT City Councilor, District 4 Amanda Chavez City Councilor, District 2 Elizabeth Barrett City Councilor, District 2 Paul Bustamante City Councilor, District 3 Pilar Faulkner City Councilor, District 1 Patricia Fegha li OTHER PARTICIPANTS ATTENDING Sam Burnett, Public Works Department Director Jesse Roach, Water Division Director Efren Morales, Wastewater Management Plant Manager David Vialpando, Supply Inventory Supervisor Melissa McDonald , Parks and Open Spaces Division Director 3. Approval of Agenda MOTION A motion was made by Councilor Bustamante, seconded by Councilor Barrett to Approve VOTE The motion passed on a voice vote 4. Approval of Consent Agenda MOTION A motion was made by Councilor Faulkner, seconded by Councilor Bustamante to Approve. VOTE The motion passed on a voice vote. 5. Public Comment 6. Presentations a. Public Utilities Department Employee of the Month for August 2026: David Vialpando, Supply Inventory Supervisor, Wastewater Management Division. (Michael Dozier, Wastewater Management Division Director; m ldozier@santafen m .gov) b. Serving Our City Through Parks and Open Space Management. (Melissa McDonald, Parks and Open Space Division Director; mamcdonald@santafenm.gov) c. Supercool Earth, Potential Cloud Seeding to Enhance Santa Fe Water Resource Availability. (Jesse Roach, Interim Public Utilities Department Director; jdroach@santafenm.gov) ct. Sustainability Program Updates, Including Energy Efficiency and Equity, Renewable Energy, Sustainable Transportation, Waste Reduction and Circular Economy, Food Security, and Climate Action Planning. (Erica Renaud, Sustainability Supervisor; enrenaud@santafenm.gov) Presentation was moved to the Agenda for Monday, October 5, 2026. 7. Action Items: Consent Agenda a. Request for Approval of the August 31 , 2026, Public Works and Utilities Committee Meeting Minutes. (Norma Sutor, Administrative Assistant; nasutor@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Approved on Consent b. Request for Approval of a Construction Contract with Builder's Technology Services for On-Call HVAC Installation and Maintenance Services in the Total Amount of $1,000,000 for a Four-Year Term. (Fred Heerbrandt, Engineer Supervisor; pfheerbrandt@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent c. Request for Approval of a Budget Adjustment Request (BAR) in the Total Amount of $364,142 for Reconciliation of the Revenue Budget Account. (Michael Dozier, Wastewater Division Director; mldozier@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/26 Approved on Consent ct. Request for Approval of a Budget Adjustment Request (BAR) in the Total Amount of $3,040,000 from the Water Enterprise Cash Fund to the Water WIP Design for On-Call Engineering Services with Carollo. (John Del Mar, Engineering Supervisor; jpdelmar@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent e. Request for Approval to Purchase a Hydro Excavator Unit with VAC-Con Inc. in the Total Amount of $542,588.23. (Randy Lopez, Transmission and Distribution Operations Manager; rjlopez@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21 /2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent f. Request for Approval of a Budget Adjustment Request (BAR) in the Total Amount of $211,303 Using FY27 Available Revenue in Excess of Budgeted Expenditures to Increase Salaries and Benefits. (John Dickinson, Airport Director; jxdickinson@santafenm.gov, Kelly Bynon, Administrative Manager; kabynon@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent g. Request for Approval of a Budget Adjustment Request (BAR) in the Total Amount of $840,000 from the Water Enterprise Cash Fund to the Water WIP Design for On-Call Engineering Services with Hazen and Sawyer. (John Del Mar, Engineering Supervisor; jpdelmar@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 9/28/2026 Governing Body: 9/30/2026 Approved on Consent h. Request for Approval of a Budget Adjustment Request (BAR) in the Total Amount of $431 ,005 to Increase Legal Contracts and Compliance Services Using General Fund Reserves. (John Dickinson, Airport Director; jxdickinson@santafenm.gov, Kelly Bynon, Administrative Manager; kabynon@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent i. Request for Approval of a Professional Services Contract with Flowbird America Inc. for Pay Stations, Remote Technical Support, and Spare Parts for the Santa Fe Trails Transit Division in the Total Amount of $1,302,133.52 Including NMGRT for a Four-Year Term. (Gabrielle Chavez, Transit Director of Administration; gnchavez@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body:09/30/2026 Approved on Consent j. Request for Approval of Amendment No. 2 to Construction Contract Item No. 25-0371 with AnchorBuilt, Inc. to Increase Compensation by $3,000,000 for a New Total Amount of $5,500,000 Including NMGRT, and Extend Term to June 30, 2027, for Design-Build Construction Services of a Fire Apparatus at Fire Station No. 5. (Jacob E. Martinez, Project Manager II; jemartinez@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent k. Request for Approval of a Budget Adjustment Request (BAR) in the Total Amount of $1,855,000 to Increase WIP Design, Remodeling, and Replacement Using Capital Reserves in Fund 365. (John Dickinson, Airport Director; jxdickinson@santafenm.gov and Kelly Bynon, Administrative Manager; kabynon@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent I. Request for Approval of the New Mexico Department of Transportation Aviation Division Grant No. SAF-27-01 in the Total Amount of $58,335 for Construction for Runway Safety Area 33. (John Dickinson, Airport Director; jxdickinson@santafenm.gov and Paulette Ortiz, Grant Administrator; pkortiz@santafenm.gov) 1. Request for Approval of a Budget Adjustment Request (BAR) in the Total Amount of $58,335 to Increase WIP Construction Using New Mexico Department of Transportation Aviation Division Funds for Runway Safety Area 33. Committee Review: Public Works and Utilities Committee: 09/21 /2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent m. Request for Approval of a Construction Contract with GM Emulsion for the Rehabilitation and Enhancement of the Santa Fe Regional Airport Runway 33 Safety Area in the Total Amount of $1,468,108.11 through December 1, 2027. (Sebastian Gallegos, Airport Project Manager; sfgallegos@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21 /2026 Finance Committee: 09/28/2026 Governing Body: 09/30/29 Approved on Consent n. Request for Approval to Purchase a Metro Express 157, Type Ill Ambulance from Southwest Ambulance Sales in the Total Amount of $225,121. (Mario Risso, Assistant Fire Chief; mdrisso@santafenm.gov, Scott Ouderkirk, Interim Fire Chief; slouderkirk@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21 /2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent o. Request for Approval of Amendment No. 1 to Professional Services Agreement Item No. 24-0578 with ITConnect Inc. to Increase Compensation by $3,366,578.63 for a New Total Amount of $7,757,260.13 and Extend the Term to September 26, 2027, for Program Management, Utility Billing Modernization, and Business Process Support. (Josefa Bolden, Utility Billing and Division Director; jxbolden@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent p. Request for Approval of Amendment No. 1 to Professional Services Agreement Item No. 25-0433 with Mountain River Consulting Inc. to Increase Compensation by $300,000 for a New Total amount of $1,568,718.75 Including NMGRT, for Program Management, Utility Billing Modernization and Business Process Support for the City of Santa Fe's New Utility Billing System. (Josefa Bolden, Utility Billing and Division Director; jxbolden@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent q. Request for Approval of Amendment No. 1 to General Services Agreement Item No. 24-0580 with Advanced Utility Systems, a Business Unit of N. Harris Computer Corporation, to Increase Compensation by $2,416,966.61 for a New Total Amount of $5,910,526.61 and Extend Term to October 31 , 2031 for Implementation, and Continued Development and Support of the City's New Utility Billing System. (Josefa Bolden, Utility Billing and Division Director; jxbolden@santafenm.gov). Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent r. Request for Approval of Amendment No. 3 to Construction Contract Item No. 23-0224 with GME General Building LLC to Increase Compensation by $1 ,635,000 for a New Total Amount of $21,635,000 Including NMGRT, for On- Call Roadway and Trails Construction Services. (Romella Glorioso-Moss, Capital Projects Manager; rsglorioso-moss@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent s. Request for Approval of Amendment No. 3 to Construction Contract Item No. 23-0222 with GM Emulsion LLC to Increase Compensation by $1,635,000 for a New Total Amount of $21 ,635,000 Including NMGRT, for On-Call Roadway and Trails Construction Services. (Romella Glorioso-Moss, Capital Projects Manager; rsglorioso-moss@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent t. Request for Approval of Amendment No. 9 to the Project Management and Fiscal Services Agreement Item No. 07-1051 with Buckman Direct Diversion Board to Increase Monetary Authority of the Facility Manager's Approval of Contracts from $60,000 Plus GRT, to $200,000 Plus GRT. (Jesse Roach, Interim Public Utilities Department Director, jdroach@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent u. Request for Approval of Amendment No. 3 to Construction Contract Item No. 23-0223 with JDR and Associates LLC to Increase Compensation by $1,635,000 for a New Total Amount of $21,635,000 Including NMGRT, for On- Call Roadway and Trails Construction Services. (Romella Glorioso-Moss, Capital Projects Manager; rsglorioso-moss@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent v. Request for Approval of an Information Technology Contract with Modaxo Traffic Management USA Inc. for Parking Enforcement and Violation Processing Systems in the Total Amount of $2,489,833.42 for a Four-Year Term. (Steve Kaspan, Parking Division Director; spkaspan@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/21/2026 Finance Committee: 09/28/2026 Governing Body: 09/30/2026 Approved on Consent w. CONSIDERATION OF BILL NO. 2026-16. ADOPTION OF ORDINANCE NO. 2026-_. (Mayor Michael Garcia, Councilor Paul Bustamante, Councilor Alma Castro, Councilor Elizabeth Barrett, Councilor Pilar Faulkner) A Bill Prohibiting and Regulating the Use of City Property for Immigration Enforcement Purposes, Requiring Notification of Immigration Enforcement, and 1-9 Audits. (Sam Burnett, Public Works Director; jsburnett@santafenm.gov) Committee Review: Governing Body (Introduction): 09/09/2026 Immigration Committee: 09/14/2026 (Waiver of Procedural Rule IV (B)) Public Works and Utilities Committee: 09/21/2026 Quality of Life Committee: 09/23/2026 Finance Committee: 09/29/2026 Governing Body (Public Hearing): 09/30/2026 (Waiver of Procedural Rule IV(C)(2)) Approved on Consent x. CONSIDERATION OF RESOLUTION NO. 2026-_. (Mayor Michael Garcia, Councilor Elizabeth Barrett, Councilor Paul Bustamante) A Resolution Approving the Hopewell Mann Neighborhood Stabilization Plan. (Carly Vendetti, Metropolitan Redevelopment Agency Deputy Director; cavendetti@santafenm.gov) Committee Review: Governing Body (Introduced): 08/26/2026 Metropolitan Redevelopment Commission: 09/02/2026 Economic Development Advisory Committee: 09/02/2026 Public Works and Utilities Committee: 09/21/2026 Quality of Life Committee: 09/23/2026 Governing Body: 09/30/2026 Approved on Consent 8. Action Items: Discussion Agenda 9. Executive Session 10. Matters from Staff Public Works and Utilities Committee meeting on Monday, October 5, 2026, will be held at the wastewater treatment plant with a presentation before the tour. 11. Matters from the Committee Huge thanks to Public Works and Utilities, BOD, Parks and Open Spaces, for the fast- acting staff that came together during the Tierra Royal neighborhood flooding. 12. Matters from the Chair Prepare and stay safe during flood warnings. The Public Utilities Department will have staff for non-emergency, and Emergency Management will have sand bags available at Fire station No.5. 13. Next Meeting : Monday October 5, 2026 14. Adjourn Meeting Adjourned at 5:58 PM. Liaison Chair