Memo packet_FY27 EMS Fund Act Grant Award $100,000 (FIRE EMS FY27 FIR2622109) - signed

Extracted text

DATE:
TO:
FROM:
THE CITY OF
SANTA FE
September 16, 2026
MEMORANDUM
Brian Moya, Interim City Manager JL
Monica Maestas, Finance Director
Andy Hopkins, Budget Officer IJ'
Erika Lujan, Grants Administrator -ft-
M • R. A • t t F. ch · f & R,sso
ano ISSO, SSIS an ire 1e
TC!Vl
VIA: Toniette Candelaria Martinez, Fiscal Administrator
SUBJECT: Acceptance of FY27 Grant Award from New Mexico Department of Health
ITEM AND ISSUE:
Request for acceptance of the State of New Mexico Department of Health (DOH) Emergency
Medical Services (EMS) Bureau grant award in the amount of $100,000 pursuant to the EMS
Fund Act Rules, 7.27.4 NMAC; and request for approval of a Budget Amendment Resolution
(BAR) in the amount of $100,000, as follows:
From Line Items:
• 2210186.490180 NM Health Dept Revenue
To Line Items:
• 2210186.561200 Employee Training/Tuition
• 2210186.570500 Equipment & Machinery >$SK
• 2210186.530710 Software Subscriptions
BACKGROUND AND SUMMARY:
$(100,000)
$50,000
$42,500
$7,500
The City of Santa Fe Fire Department (SFFD) received the attached grant award announcement
from the State of New Mexico Department of Health, EMS Bureau, pursuant to the EMS Fund
Act Rules, 7.27.4 NMAC, in the amount of $100,000.
The awarded funds will support the procurement of emergency medical equipment and
paramedic school tuition for SFFD employees, consistent with the allowable uses of the grant.
ACTION REQUESTED:
SFFD respectfully requests review and approval of the FY27 DOH EMS grant award acceptance

and the associated $100,000 BAR.
ATTACHMENTS:
State of New Mexico Department of Health (EMS Fund Act Rules, 7.27.4 NMAC) Award Letter
Budget Amendment Resolution (BAR)
Project Ledger

NM IthPUBLIC HEALTH DIVISION
UUVit:.lUU!
Gina DeBlassie
Cabinet Secretary
New Mexico Department of Health
August 27, 2026
City of Santa Fe
Dear Sir/Mam:
In accordance with the Terms of Rules Governing in Emergency Medical Services Fund Act,
DOH 7.27.4 NMAC, a warrant in the amount of$100,000.00 is authorized for disbursement on
behalf of the following local recipient (s) in accordance with their approved applications:
City of Santa Fe Fire Dept. $100,000.00
These funds from the Local Funding Program of the EMS Fund Act for FY 27 (July 1, 2026 -
June 30, 2027) must be accounted for in accordance with the rules set forth by the New Mexico
Department of Finance and Administration, Local Government Division, and the EMS Fund Act
Rules 7.27.4 NMAC.
In order to keep our records in order, we are asking that each Applicant (Fiscal Agent)
submit an itemized expenditures report for FY26 EMS Fund Act Local Funding Award
(.July 1, 2025- June 30, 2026). If you administer funds for more than one (1) Local
recipien t, please submit a report for each.
If you have any questions, please contact me at (505) 476-8233 or by e-mail at
rachel.marquez@doh.nm.gov
Sincerely,
Rachel Marquez
EMS Fund Act Coordinator
PUBLIC HEALTH DIVISION I EMERGENCY MEDICAL SYSTEMS BUREAU
1301 Siler Road• Buildinq F • Santa Fe, New Mexico• 87507

IN WITNESS WHEREOF, the City of Santa Fe has executed this Agreement as of the date of
the signature by the required approval authorities below.
CITY OF SANTA FE:
BRIAN MOYA, INTERIM CITY MANAGER
DATE:--------
ATTEST:
GERALYN CARDENAS, CITY CLERK
CITY ATTORNEY'S OFFICE:
FRANK RUYBALID, ASSISTANT CITY ATTORNEY
APPROVED FOR FINANCES:
MONICA MAESTAS, FINANCE DIRECTOR

FIR2622109
Log # (Finance use 9!!/:i}:
Journal # (Finance use 9!!/:i}:
City of Santa Fe, New Mexico
BUDGET AMENDMENT RESOLUTION (BAR)
DEPARTMENT/ DIVISION NAME
200 I Fire Department
ITEM DESCRIPTION ORG OBJECT PROJECT INCREASE
EXPENDITURES {enter as ~ #}
Employee Training/Tuition 2210186 561200 FIR2622109 50,000
Equipment & Machinery >$5K 2210186 570500 FIR2622109 42,500
Software Subscriptions 2210186 530710 FIR2622109 7,500
REVENUES {enter as negative #}
NM Health Dept I Revenue 2210186 490180 (100,000)
JUSTIFICATION: /use addffional page if needed)
-Attach supporting documentation/memo $ -
DATE
9/16/2026
DECREASE
{enter as ~ #}
{enter as ~ #}
$ -
Acceptance of FY27 EMS Fund Act $100,000 grant award into SFFD FY27 budget {Complete section below if BAR results
in a net chanc e to ANY Fund)
Fund Balance
Fundis) Affected lncreasel(Decreasel
TOTAL: 0
TONIETTE CANDEL-ARIA rvlARTINEZ {Use this form for Finance Committee/ AMrew J llopki11s
Toniette Candelaria Martinez 9/16/2026 City Council agenda items ONLY}
Prepared By {print name} Date CITY COUNCIL APPROVAL Budget Officer Date
ltr,,K,- ~ 4AWili~MARIO RISSO (Sep 22, 2026 12:08:32 MDT) City Council I IDivision Director Signature {optionaQ Date Approval Date Finance Director { s $5,000) Date
~ ~
I ISCOTT OUDERKIRK (Sep 22, 2026 12:10:01 MDT) Agenda/fem#:
Department Director Signature Date City Manager { s $60,000) Date

~~s
. '
.,,Q
l City of Santa Fe New Mexico
I•
~L,
:'4 ti sX Finance Department
Project Ledger Request Form
Date of Request: _0_9/_1_6/_2_0_26_____ Project ID: _F_IR_26_22_1_09_______
Project Title: Emergency Medical Services Fund Act FY27 Grant ID: S2718
----------
Approved By: Erika Lujan 9/18/2026
Project Type: D CIP l ✓ I Grant l ✓ I Internal Tracking C K (Finance Use Only)
Department:_2_0_0_-_F_i_re_______ Project Manager: _M_a_r_io_R_is_so______ Ext: 3112
Project Date Range: 07/01/2026 to 06/30/2027 Ocreate Fixed Asset
l ✓ I Multi-Funding (complete all funding sources, should equal 100%)
Funding Source: State of NM Dept. of Health % of Funding: 100
-------------
MUNIS ORG: 2210186 MUNIS OBJ: 490180 Awarded Amount: $100,000.00-------- --------
Funding Source: ______________ % of Funding: _____________
MUNIS ORG: MUNIS OBJ: Awarded Amount:-------- -------- -------
Expense String Phase:
A project must have at least one phase identified, this can be used as an additional level of tracking, for example,
CIP - Design, Construction, etc. For Grants can be used as reimbursable types, such as transportation, salaries.
(You can create more than one phase and you can default MUNIS ORGs and OBJs, optional)
Phase: See attached MUNIS ORG: 2210186 MUNIS OBJ: See attached-------
Grants Only (list all grants if applicable):
Grantor Name: Awarded Amount:------------------ --------
AR Charge Code: _____________ D Grant funds multiple projects(Complete a form for each project)
Grantor Id: ___________Federal CFDA (if applicable): ____________
Grantor Name: Awarded Amount:------------------ --------
AR Charge Code: _____________ l ✓ I Grant funds multiple projects
(Complete a form for each project)
Grantor Id: ___________Federal CFDA (if applicable): ____________
(If grants please provide all grant award documents with form) I ✓ I Attached Grant Documentation

Account
Fum1
Org
OoJect
Proje·ct
221
22101 B6
490180
4 Year Comp,nison
Yr/ Per 2026 /13
Origin al Budge1
Tra m,fers Jn
Transfers -Out
Revised E!Ud_gel
Adual Memo)
Encumbrances
Requisitions
Avai lable
l?ercenl used
EMR-GSVC
EMSgratit
Acct
Acct name
Type
Ro11up
Si.Jb-Rol lup
HistCH¥ 4 Year Graph
Fiscal Year 2026
-80;000.00 ~ ·
-10_0,000.00 '[~
.O'O 00
-180,000.00
-81 ,84-5.00 [~ ]'
.00 ·oo
.DO 00
-98,155.00
45.47
,221-15-2072100-18{)-00-[100-490180-
NM Heelth Deflt
Revenue Status
1ulflY Fund
History Graph
Hs~al Ye_aI 2025
-2:10,000.00
~
-60,00:0.00 00
.00 00
-ao,po:0.no
-M,"601 .54 @]
.00 00
-15,398'.46
"80.75
[ CJ Account Notes
Active
Fi seal Ye-a r 20 2.4 Fisc Year'Z027
-201000 OD ~ -100,000.00 ~
.00 ~ -18,155.00 ~
.OD 00 .bo D
-zo,oo.o,oo -118,155.00
-20,000.00 ~ . 00 ~
.00 [fil .00 ~
. 00 ~
.00 -118,155.00
100".00 ,00

Account
Fund
Org
Object
Project
221
221018"6
561200
4 Year Com.:Jarison
Yr/ Per 2026/13
Original Budget
Transfers In
Transf ers Out
Revised Budgft
Actual (M emo)
E □ cumbrances
Requisition s
Avai lable
Percent used
@]
EMRGSVC
EMS grant
Tmg/Tul n
Acct
Acct name
Type
Rollup
Sub-Rol lup
221-15-20-2100-186-Dfl-J00-561-200-
Emp[oyee Training/Tuition
Expense
UltlYr Fund
@]
@]
status
Current Year History 4 Year Graph History Graph
Fiscal Year 202!i Fiscal Year 2025
26,000 _00 @] 20,000.00 @]
40,400_00 00 {i,000.00 00
_oo 00 .00 00
66,400.00 .26,000.00
2,916.00 00 25,999.50 00
_[}(l 00 .00 00
.00 00
63,484.00 .50
4. 39 100.0.0
[ CJ Account Notes
Active
Fiscal Year 2024 Fiscal Year 2027
20,000.00 @] 100,000.00 GJ
.00 00 18,1 55.00 ~
.00 00 .00 G
20,000.00 118,1 55.00
19,999.50 ~ 2,997.00 GJ
.00 00 860.00 ~
.00 G
.50 114,298.00
100.00 3 .26

Account
Fur.d
Org
Ol:lj ec1
Project
227
221018"6
570500
4 Year Comparison
Yr/Per 2026/ 13
Original Budget
Transfers In
Transfers Out
Revlsed Budget
Actua l (Merna)
Encu mbrances
Requisjjions
Available
Percent used
@]
EMRGSVC
5MS grant
Eq p&MclmN E
A-cct
Acct nam~
Type
Rol lup
Sub-Rol lup
221-15-20-2100-186-00--000-570500-
Equfpment & Machinery ~S5K
Expense
Mul11Yr Fun □
@]
@]
... status
Current Year History 4 Year Graph History Graph
Fiscal Year 2026 Fis cal Year 2025
54,000.00 (2) .00 [fil.
36,600.00 ~ 541000.00 00
.00 GJ .00 [fil .l
90,600.00 541000.00
59,997.80 @ 26,633.04 ~ 1
.DO GJ .00 ~
.00 m30,602.20 27,366.96
-
66.2,2 49.32
[ 1□ Account Notes
Active
Fiscal Year 2024 F1scaJ Year 2027
.DO @] .00 00
.00 cg .00 00
.00 ~ .00 @]
.DO . DO
.00 ~ .00 ~
.00 ~ .00 ~
.00 8]
.DO . DO
.00 .00

Account
Fund 2.2 1
Org
Object
Project
22101 86
5@ 071 0
4 Yea r Compari son
Yi/ Per 2-026/1"3
Original Budget
Transf ers In
Transfers Out
R-ev ised Budget
Actua l (Memo)
Encumbrances
Requisitions
Avai tab le
Percent used
EMRGSV•C Acct 221 - 15-20-21 □ Cl-186-00--000- 53 0710-
EMS.grant Acctriame Software Suhscriptions
SoftwrSbsc Type Expense .... status
@] Rollup @]
Sub -Rol iup @]
Multi\ - unct
Current Year History 4 Year Graph History Graph
Fiscal Year 2026 Fiscal Year 2025
.00 @J _oo ~
23.000.00 lliJ .0.0 [fil
.00 00 _oo @]
23,000.00 .0-0
.00 @J _oo ~
.00 lliJ .0.0 [fil
.00 ~
23,000.00 .no
.00 _oo
[ 0 Acc ount Not e's
Active .....
Fiscal Year 2024 Fisca f Year 2027
.00 0 .00 00
.00 [fil .00 ~
.00 ~ .00 ~
.00 .DO
.00 0 .00 00
.00 [fil .00 ~
.00 ~
.00 .00
.00 .00

02_2027_723815
CASHIERS
PAYMENT DISTRIBUTION
NAME: FIRE EMS FUND NMDOH FY27 AWARD
DATE: 09/04/2026 FY27
JOURNAL ENTRY IN MUNIS
ORG.OBJECT DESCRIPTION DR CR
221.212030 UNEARNED REVENUE $ 100,000.00
999.100564 ACHWIRE 100,000.00
TOTAL DEPOSIT $ 100,000.00 $ 100,000.00
JOURNAL ENTRY#
{12_2025_XXXX) - -
ENTERED BY: ~,¼~
FINANCE ONLY
REVIEWED BY & DATE: Cassandra Katsiaficas 09/04/2026 FY27
APPROVED BY & DATE: ERIKA LUJAN 09/04/2026

■ Previous Day Composite Report
Custom
As of 08/24/2026
Company: CITY OF SANTA FE
User: Randall Holmes 08/27/2026 09:28 AM ET
Commercial Electronic Office® Treasury Information Reporting
Currency: USD
Bank: 121000248
Account: 4121218564(NM)
WELLS FARGO BANK, N.A.
WIRE DEPOSIT ACCOUNT
Balances
Closing Ledger Balance
Closing Collected Balance
Opening Available Balance
One Day Float
Two+ Day Float
MTD Average Closing Ledger Balance
MTD Average Closing Collected Balance
Total Credits
Total Debits
Total Number Credits
Total Number Debits
Summaries
Type of Credit
Total ACH Credits
Credit Totals
Type of Debit
Total ZBA Debits
Debit Totals
Credit Transactions
Number of Items
15
15
Number of Items
.00
.00
.00
.00
.00
.00
.00
337,307.82
337,307.82
15
1
Amount
337,307.82
337,307.82
Amount
337,307.82
337,307.82
8/24/2026 169 / MISCELLANEOUS ACH CREDIT Credit Amount: 114,380.39
8/24/2026
8/24/2026
8/24/2026
8/24/2026
8/24/2026
8/24/2026
8/24/2026
Cust Ref: 00000000000 Bank Ref: IA000012289695
Unique ID: 00000091003857788145
State of New Mex VNDR PYMT NMAP0002689996 DR #1 24-I2457-GF Invoice DR #1 24-I2457-GF
169 / MISCELLANEOUS ACH CREDIT Credit Amount: 100,000.00
Cust Ref: 00000000000 Bank Ref: IA000012289505
Unique ID : 00000091003857819584
State of New Mex VNDR PYMT NMAP0002689562 INVOICE#20260811 EMSFUNDACTSAN INVOICE#20260811 EMS
169 / MISCELLANEOUS ACH CREDIT Credit Amount: 85,600.16
Cust Ref: 00000000000 Bank Ref: IA000012289692
Unique ID: 00000091003857787849
State of New Mex VNDR PYMT NMAP0002689772 DR #2 24-I2457-GF Invoice DR #2 24-I2457-GF
169 / MISCELLANEOUS ACH CREDIT
Cust Ref: 00000000000
Unique ID: 00000091003956657130
New Mexico 6405 PAYMENTS City of Santa F REF*14551\
Credit Amount:
Bank Ref: IA000329088455
169 / MISCELLANEOUS ACH CREDIT Credit Amount:
Cust Ref: 00000000000 Bank Ref: IA000012289130
Unique ID: 00000091003857788627
State of New Mex VNDR PYMT NMAP0002689602 00430713 Invoice 00430713
169 / MISCELLANEOUS ACH CREDIT Credit Amount:
Cust Ref: 00000000000 Bank Ref: IA036154130397
Unique ID: 00000091003755750805
IHSA TREAS 310 MISC PAY 082426 XXXXX0306 RMR*IV*UTILITY ACCT 00041726 JUL26*Al*5567.92*556
169 / MISCELLANEOUS ACH CREDIT Credit Amount:
Cust Ref: 00000000000 Bank Ref: IA000021701453
Unique ID: 00000091004451598487
NOVITAS HCCLAIMPMT 260822 1831263391 TRN*1*896525612*1205296137
169 / MISCELLANEOUS ACH CREDIT Credit Amount:
Page: 1
10,000.00
8,846.62
5,567.92
5,465.58
3,135.94

NM e IthPUBLIC HEALTH DIVISION
UUVit:.lUU!
Gina DeBlassie
Cabinet Secretary
New Mexico Department of Health
August 27, 2026
City of Santa Fe
Dear Sir/Mam:
In accordance with the Terms of Rules Governing in Emergency Medical Services Fund Act,
DOH 7.27.4 NMAC, a warrant in the amount of$100,000.00 is authorized for disbursement on
behalf of the following local recipient (s) in accordance with their approved applications:
City of Santa Fe Fire Dept. $100,000.00
These funds from the Local Funding Program of the EMS Fund Act for FY 27 (July 1, 2026 -
June 30, 2027) must be accounted for in accordance with the rules set forth by the New Mexico
Department of Finance and Administration, Local Government Division, and the EMS Fund Act
Rules 7.27.4 NMAC.
In order to keep our records in order, we are asking that each Applicant (Fiscal Agent)
submit an itemized expenditures report for FY26 EMS Fund Act Local Funding Award
(.July 1, 2025- June 30, 2026). If you administer funds for more than one (1) Local
recipien t, please submit a report for each.
If you have any questions, please contact me at (505) 476-8233 or by e-mail at
rachel.marquez@doh.nm.gov
Sincerely,
Rachel Marquez
EMS Fund Act Coordinator
PUBLIC HEALTH DIVISION I EMERGENCY MEDICAL SYSTEMS BUREAU
1301 Siler Road• Buildinq F • Santa Fe, New Mexico• 87507

STATE OF NEW MEXlCO
DEPARTMENT OF HEALTH
1190 St Francis Dr.
Santa Fe, NM 87502-6110
ClTY OF SANTA FE
PO BOX 909
SANTA FE, NM 87504-0000
United States
ACH Remittance Advice
~tate of ~etu ;fflextcot!Bep,utment of jfimmre & ~bmini~tratton
Date Pa ment Amount Reference
Aug/2412026 SI 00,000 .00 3002090604
DFl lD: 121000248 Bank Account: ************8564
NON-NEGOTIABLE
If you would like to receive electronic ACH remittance advices via email, please contact DFA Vendor Relations at vendor.relations@dfa.nm.gov
Business Unit : 66500 Payment Date: 08/24/2026 Reference: 3002090604
lnvoice Number lnvoice Date Voucher [D Gross Amount Discounts Late Char11.es Paid Amount
INVOICE#202608 I I EMSFUNDACT Aug/11/2026 00792866 100,000.00 0.00 0.00 100,000.00
SAN
INVO/CE#202608/ I EMSFUNDACTSAN
Suoolier Number Name Bank Charl!e Transfer Cost Cd
0000054360 CITY OF SANTA FE SO.OD
Reference Date Total Gross Amt Total Discounts Total Late Charl!eS Total Paid Ami
3002090604 Aug/24/2026 SI 00,000.00 $0.00 $0.00 SI 00,000.00
-

Signature: CR.IKAWJANERIKA LUJAN {Sap 23, 202611 :08:58 MOT)
Email: evlujan@santafenm.gov

Memo packet_FY27 EMS Fund Act Grant
Award $100,000 (FIRE EMS FY27 FIR2622109)
Final Audit Report 2026-09-23
Created: 2026-09-22
By:
Status:
TONIETTE CANDELARIA MARTINEZ (tocandelariamartinez@santafenm.gov)
Signed
Transaction ID: CBJCHBCAABM_vbKA75fTDvCJe-ZtzZ9SJxVU2AEbkbW
Documents: Memo packet_FY27 EMS Fund Act Grant Award $100,000 (FIRE EMS FY27 FIR2622109).pdf (14 pages)
Number of Documents:
Document page count: 15
Number of supporting files: 0
Supporting files page count: 0
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E EMS FY27 FIR2622109)" History
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