signed_GB_BAR_Memo_Critical_Repairs_for_City_Facilities_$1.5m_ELK_w_AH_change_-_signed_(1)_(1)_(1)

Extracted text

CoSF Version 8 - 05.15.2026
Date: September 18, 2026
To: Governing Body
From: Tim Farrell, Interim Facilities Division Director
Via: Sam Burnett, Public Works Department Director
Carol Swenson, Public Works Business Operations Manager
Subject: BAR Funds to FMD CIP for Current Needs and Unforeseen Critical Repairs to
City Facilities
ACTION:
Request for Approval of a Budget Adjustment Request (BAR) in the Total Amount of $1,500,000
from Facilities Capital Reserve Balance to Facilities Maintenance Division CIP for the Current Needs
and Unforeseen Critical Repairs to City Facilities. (Tim Farrell, Public Works Interim Facilities
Division Director; tgfarrell@santafenm.gov)
BACKGROUND AND SUMMARY:
As part of the FY27 budget, $1,500,000.00 was allocated to the Facilities Maintenance Division
(FMD) to help address critical repair and maintenance needs across City facilities. This BAR would
place that funding in the appropriate FMD capital account for implementation.
The funding would support identified facility improvements, address deferred maintenance, and
provide capacity to respond to critical repairs throughout the fiscal year. The proposed allocation
includes two priority projects:
Fort Marcy Complex: Renovation of the men's locker room, currently estimated at
$400,000.00, following the completed renovation of the women's locker room. This shovel-
ready project would address deteriorated conditions and ongoing maintenance concerns.
Teen Center: $300,000.00 in supplemental funding for the dance studio expansion to cover
project costs exceeding the $1.7 million grant.
The remaining funding would address additional deferred maintenance, and critical building system
needs identified through AssetPlanner condition data and FMD staff review. Potential work includes
electrical panel replacements; fire alarm and security system upgrades; water supply line and
backflow preventer replacements; roof repairs; and improvements to stairs, roof access, and other
building components that affect safety and reliable operations.
Funding would also support smaller preventive maintenance projects that extend the useful life of
City assets, along with scoping, design, cost estimating, and contingency needed to prepare and
complete the work.
Final project selection and funding amounts would be based on verified conditions, urgency, and
available funding. The Facilities Maintenance Division would prioritize life safety, continuity of public
services, protection of City assets, and prevention of more costly failures.
• CITY OF SANTA FE
SN&?JOHN BU R.NETT (Sep 18, 2026 12:30:32 MDT)
4!9YVONNE SWENSON (Sep 18, 202612:28:44 MDT)
•
•

ATTACHMENTS:
BAR
PRIOR APPROVALS AND SUPPORTING INFORMATION:
FUNDING SOURCE:
Facilities Capital Reserve Balance
Fund Name/Number: FACILITIES/320
Munis Org Name/Number: FacilityCIP/3209980
Munis Object Name/Number: Remodeling & Replacement/572500
Budget Officer/Designee: Date:
Budget Officer Comment/Exceptions:
09/18/2026

DATE
JUSTIFICATION: (use additional page if needed)
--Attach supporting documentation/memo
Fund Balance
Fund(s) Affected Increase/(Decrease)
210 (1,500,000)
TOTAL: (1,500,000)
De Alva Calabaza 9/11/2026
Prepared By {print name} Date Budget Officer Date
City Council
Division Director Signature {optional} Date Approval Date Finance Director { $5,000} Date
Agenda Item #:
Department Director Signature Date City Manager { $60,000} Date
ITEM DESCRIPTION
Remodel & Replacement
Capital Equipment Reserve/Capital Transfer to Facilities CIP
Fund
ORG
3209980
2106150
EXPENDITURES
572500
DECREASE
760320
3209980
{Complete section below if BAR results
in a net change to ANY Fund}
array of facilities.
City of Santa Fe, New Mexico
BUDGET ADJUSTMENT REQUEST (BAR)
OBJECT PROJECT
9/11/2026Public Works/Facilities
{Use this form for Finance Committee/
660210
FY27- $1.5 million allocated for future needs and currently-unforseen critical repairs in the City's vast and widespread
DEPARTMENT / DIVISION NAME
INCREASE
{enter as positive #} {enter as negative #}
1,500,000
{enter as positive #}
1,500,000
{enter as negative #}
(1,500,000)
CITY COUNCIL APPROVAL
City Council agenda items ONLY}
1,500,000$ -$
Facilities CIP Fund/Capital Transfer from Capital Equipment
Reserve
REVENUES
Log # {Finance use only } :
Journal # {Finance use only } :
Andrew J ilopki11J 09/18/2026
•• - r- -· -- - ., It"" "'" •• •
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~
I IJOHN BUR.NETT (Sep 18, 202612:30:32 MDT)
s

GB BAR Memo_Critical Repairs for City
Facilities_$1.5m_ELK w AH change
Final Audit Report
Created:
By:
Status:
Transaction ID:
2026-09-18
Elizabeth Kahahane (elkahahane@santafenm.gov)
Signed
CBJCHBCAABAAjonUysOtdlyo1 dT9OOCcbwEKGhFflcH0
2026-09-18
Documents: GB BAR Memo_Critical Repairs for City Facilities_$1 .5m_ELK w AH change.pdf (3 pages)
Number of Documents:
Document page count: 3
Number of supporting files: 0
Supporting files page count: 0
"GB BAR Memo_Critical Repairs for City Facilities_$1.5m_ELK
w AH change" History
~ Document created by Elizabeth Kahahane (elkahahane@santafenm.gov)
2026-09-18- 4:52:57 PM GMT- IP address: 63.232.20.2
121.. Document emailed to Timothy Farrell (tgfarrell@santafenm.gov) for signature
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~ Email viewed by Timothy Farrell (tgfarrell@santafenm.gov)
2026-09-18- 5:03:05 PM GMT- IP address: 104.47.64.254
~ Document e-signed by Timothy Farrell (tgfarrell@santafenm.gov)
Signature Date: 2026-09-18 - 5:03:17 PM GMT-Time Source: server- IP address: 174.56.2.34 - Signature Appearance Selected : IMAGE
121.. Document emailed to YVONNE SWENSON (ycswenson@santafenm.gov) for signature
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~ Email viewed by YVONNE SWENSON (ycswenson@santafenm.gov)
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~ Document e-signed by YVONNE SWENSON (ycswenson@santafenm.gov)
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IR.. Document emailed to JOHN BURNETT Usburnett@santafenm.gov) for signature
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GB_BAR_Memo_Critical_Repairs_for_City_Facil
ities_$1.5m_ELK_w_AH_change_-_signed (1)
Final Audit Report 2026-09-18
Created: 2026-09-18
By: JUAN VELA Oevela@santafenm.gov)
Status: Signed
Transaction ID:
Documents:
CBJCHBCAABMHplde9aipkZYzxlecTbYcYFeXARuZoWE
GB_BAR_Memo_Critical_Repairs_for_City_Facilities_$1 .5m_ELK_w_AH_change_-_signed (1 ).pdf (5 pages)
Number of Documents:
Document page count: 5
Number of supporting files: 0
Supporting files page count: 0
"GB_BAR_Memo_Critical_Repairs_for_City_Facilities_$1.5m_EL
K_w_AH_change_-_signed (1 )" History
~ Document created by JUAN VELA Uevela@santafenm.gov)
2026-09-18- 7:19:34 PM GMT- IP address: 63.232.20.2
121.. Document emailed to Andrew Hopkins (ajhopkins@santafenm.gov) for signature
2026-09-18 - 7:21 :22 PM GMT
~ Email viewed by Andrew Hopkins (ajhopkins@santafenm.gov)
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~ Document e-signed by Andrew Hopkins (ajhopkins@santafenm.gov)
Signature Date: 2026-09-18 - 7:51 :19 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected : IMAGE
9 Agreement completed .
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GB_BAR_Memo_Critical_Repai rs_for_City_F ac
ilities_$1.5m_ELK_w_AH_change_-_signed (1)
(1)
Final Audit Report 2026-09-18
Created: 2026-09-18
By: JUAN VELA Gevela@santafenm.gov)
Status: Signed
Transaction ID:
Documents:
CBJCHBCAABMuSPljDsdJ84io5HWK4exShFplohAqbdD
GB_BAR_Memo_Critical_Repairs_for_City_Facilities_$1.5m_ELK_w_AH_change_-_signed (1) (1 ).pdf (6 pages)
Number of Documents:
Document page count: 6
Number of supporting files: 0
Supporting files page count: 0
"GB_BAR_Memo_Critical_Repairs_for_City_Facilities_$1.5m_EL
K_w_AH_change_-_signed (1) (1 )" History
~ Document created by JUAN VELA Uevela@santafenm.gov)
2026-09-18- 7:53:25 PM GMT- IP address: 63.232.20.2
g Document emailed to Andrew Hopkins (ajhopkins@santafenm.gov) for signature
2026-09-18- 7:54:27 PM GMT
~ Email viewed by Andrew Hopkins (ajhopkins@santafenm.gov)
2026-09-18- 8:53:10 PM GMT- IP address: 104.47.65.254
i&-0 Document e-signed by Andrew Hopkins (ajhopkins@santafenm.gov)
Signature Date: 2026-09-18 - 8:53:30 PM GMT-Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected : IMAGE
0 Agreement completed.
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