GB NMDOT COOPERATIVE AGREEMENT HENRY LYNCH HW2L500689 & BAR 1

Extracted text

Date:
To:
Via:
From:
RE:
• CITY OF SANTA FE
August 25, 2026
Governing Body, Public Works and Utility Committee, Finance Committee
$A>JOHN BURNETT (Aug 28, 202610:09:19 MDl)
Sam Burnett, Public Works Department Director lt'.D 1.-/.
Marcos Esquibel, Acting Complete Streets Division Director }If// s C:SC?t1c 30-
Carol Swenson, Public Works Department Business Operations Manager -==~4~91.E;;;.,.,......,,~===-
vvoNNE SW~ SON (Aug 28, 2026 09:42:28 MDT)
Romella Glorioso-Moss, PhD, AICP, CPM Capital Projects Manager ~M
Municipal Arterial Program Cooperative Agreement HW2L500689
ITEM AND ISSUE:
Request for Approval of a Municipal Arterial Program Cooperative Agreement (HW2L500689)
with the New Mexico Department of Transportation (NMDOT) in the Total Amount of $285,668
for the Reconstruction of Henry Lynch Road Between Rufina Street and Agua Fria Street.
(Romella Glorioso-Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov)
Request for the Approval of a Budget Adjustment Request (BAR) in the Total Amount of
$285,668 using $214,251 NMDOT Funding and $71,417 in City Road Impact Fees for
the Reconstruction of Henry Lynch Road. (Romella Glorioso-Moss, Capital Projects
Manager, rsglorioso-moss@santafenm.gov)
BACKGROUND AND SUMMARY:
The City seeks approval to enter into a Municipal Arterial Program (MAP) Cooperative
Agreement with the New Mexico Department of Transportation (NMDOT), Control No.
HW2L500689, to receive state funding for roadway improvements on Henry Lynch Road
between Rufina Street and Agua Fria Street.
Under the Agreement, NMDOT will provide 75% of the project funding, in the amount of
$214,251, and the City will provide the required 25% local match of $71,417, for a total MAP
award of $285,668. The Agreement is authorized pursuant to NMSA 1978, Sections 67-3-28 and
67-3-28.2, and State Transportation Commission Policy No. 44.
The Agreement is effective through June 30, 2028. Section 1 of the Agreement provides that
MAP funds may be used for planning, design, construction, reconstruction, pavement
rehabilitation, construction management, drainage, and miscellaneous improvements.
Henry Lynch Road is located within both City and County jurisdictions. The City has
jurisdiction over the segment from Rufina Street to Wolford Lane, while Santa Fe County has
jurisdiction over the segment from Wolford Lane to Agua Fria Street. To facilitate
implementation of the overall project, the City and County have approved separate Memoranda
CoSF Version 4 08.16.2024

of Agreement addressing engineering design and construction. These agreements establish the
City of Santa Fe as the lead agency for design and construction activities, including the pursuit
and administration of funding applications.
The City has actively pursued multiple funding sources to support the reconstruction of Henry
Lynch Road. The MAP funding provided through this Agreement represents one component of
the City's overall funding strategy for this important transportation improvement project.
The overall Henry Lynch Road project is anticipated to include the following improvements:
• Construction of two 10-foot travel lanes;
• Construction of ADA-compliant sidewalks on both sides of the roadway;
• Construction of separated bicycle lanes;
• Installation of curb and gutter;
• Stormwater drainage improvements to reduce flooding and improve roadway resilience;
and
• Construction of a modem roundabout at the intersection of Henry Lynch Road and Agua
Fria Street.
The estimated construction cost for the overall project is approximately $15 million. The MAP
award of $285,668 will provide a portion of the funding needed to advance these improvements.
The proposed improvements support the City's Complete Streets policies by improving safety,
accessibility, drainage, and multimodal connectivity for all roadway users. Acceptance of the
MAP Cooperative Agreement will provide additional state funding to advance the reconstruction
of Henry Lynch Road, an important transportation corridor in western Santa Fe.
The funding source is: NM Department of Transportation HW2L500689
Fund Name/Number: CIP/Fund 490150
Munis Org Name/Number: CIP ORG/3309980
Munis Expenditure Object Name/Number: WIP Construction/572970
Munis Revenue Object Name/Number: NM DOT/490150
Project Ledger Number: ST193300D
Attachments:
MAP Cooperative Agreement
Project Ledger
BAR

Log # (Finance use !1!11:i.} :
Journal # (Finance use !1!11:i.} :
City of Santa Fe, New Mexico
BUDGET ADJUSTMENT REQUEST (BAR)
DEPARTMENT I DIVISION NAME
Public Works / Complete Streets
ITEM DESCRIPTION ORG OBJECT PROJECT
EXPENDITURES
WIP CONSTRUCTION 3309980 572970 ST193300D
CAPITAL TRANSFER OUT TO 330 CIP STREETS 2320471 760330
REVENUES
NMDOT 3309980 490150 ST183300D
CAPITAL TRANSFER IN FROM 232 IMPACT FEES 3309980 660232
JUSTIFICATION: /use addffional page if needed)
-Attach supporting documentation/memo
Municipal Arterial Program Cooperative Agreement obligates NMDOT to contribute $214,251 toward reconstruction of Henry
Lvnch Road . The Citv must contribute $71,417 from Road Impact Fees.
{Use this fonn for Finance Committee/
Romelia Glorioso-Moss City Council agenda items ONLY} AMdtew J llopktitJ
Prepare By printname Date Budget Officer
7J1ACOS CSQC!c/80- City Council
DATE
8/27/2026
INCREASE DECREASE
{enter as positive #} {enter as negative #}
$ 285,668
$ 71 ,417
{enter as ~ #} {enter as positive #}
$ (214,251)
$ (71,417)
$ 71 ,417 $ -
{Complete section below if BAR results
in a net chanue to ANY Fund)
Fund Balance
Fund(s) Affected lncreasel(Decrease)
330 71,417
232 (71,417
TOTAL: 0
Date
Division Director Signature { optional} Date Approval Date Finance Director { s $5,000) Date
~
JOHN BU~ ETT Au 28 2026 10:09:19 MDT Agenda/fem#:
Department Director Signature Date City Manager { s $60,000) Date
Rev. 3/26

City of Santa Fe New Mexico
Finance Department
8/21/26 Project Ledger Request Form
Date of Request: _o_a1_1_01_20_2_6__P_G_1_0_F_2 Project ID: _s_n_9_33_oo_o_______
Project Title: Henry Lynch Rd Reconstruction & Roundabout Grant ID: 82710
----------£'RIKAW7ANApproved By: ERIKA LUJAN (Aug 23, 2026 07 :03:44 MDT)
Project Type: D CIP IVI Grant D Internal Tracking CJnT (Finance Use Only)
Department: Public Works
Project Date Range: 09-30-2026
Project Manager: Ramella Glorioso-Moss Ext: 6623
to 12-31-2027 III' !Create Fixed Asset
lvl Multi-Funding (complete all funding sources, should equal 100%)
Funding Source: NMDOT HW2L500689 % of Funding: _7_5____________
MUNIS ORG: 33o99ao MUNIS OBJ: 49o15o Awarded Amount: $214,251
-------- --------
Funding Source: Road Impact Fees Fund % of Funding: _2_5____________
MUNIS ORG: 33o99ao MUNIS OBJ: 660232 Awarded Amount: $?1.417
-------- -------- -------
Expense String Phase:
A project must have at least one phase identified, this can be used as an additional level of tracking, for example,
CIP - Design, Construction, etc. For Grants can be used as reimbursable types, such as transportation, salaries.
(You can create more than one phase and you can default MUNIS ORGs and OBJs, optional)
Phase: Construction MUNIS ORG: 3309980 MUNIS OBJ: 572970
-------- ---------
Grants Only Gist all grants if applicable):
Grantor Name: NM DOT L500689 Awarded Amount: 214251 -00
---------
AR Charge Code: 33o99ao.49o15o D Grant funds multiple projects
(Complete a form for each project)
Grantor Id:_7_oo_o_o_7________Federal CFDA (if applicable): _N_IA___________
Grantor Name: Awarded Amount:
------------------- ---------
AR Charge Code: ______________ D Grant funds multiple projects
(Complete a form for each project)
Grantor Id: ___________Federal CFDA (if applicable): ____________
(If grants please provide all grant award documents with form) D Attached Grant Documentation

Contract No. --------
Vendor No. 0000054360
Control No. HW2L500689
MUNICIPAL ARTERIAL PROGRAM
COOPERATIVE AGREEMENT
This Agreement is between the New Mexico Department of Transportation (Department) and
City of Santa Fe (Public Entity), collectively referred to as the "parties." This Agreement is
effective as of the date of the last party to sign it on the signature page below.
Pursuant to NMSA 1978, Sections 67-3-28 and 67-3-28.2, and State Transportation Commission
Policy No. 44, and
Pursuant to the Public Entity's resolution that assumes ownership, liability, and maintenance
responsibility for the project scope, or related amenities, and required funding to support the
Project identified herein, the parties agree as follows:
1. Purpose.
The purpose of this Agreement is to provide Local Government Road Funds to the Public Entity
for the Project, as described on Control No. L500689, and the Public Entity's resolution attached
as Exhibit C. See:
Planning, Design, Construction, Reconstruction, Pavement Rehabilitation, Construction
Management, Drainage and Misc. Improvements
The Project is a joint and coordinated effort for which the parties each have authority or
jurisdiction. This Agreement specifies and delineates the rights and duties of the parties.
2. Project Funding.
a. The estimated total cost for the Project is Two Hundred Eighty Five Thousand Six Hundred
Sixty Eight Dollars and No Cents ($285,668) to be funded in proportional share by the
parties as follows:
Project Funding
Fundin2: Source 1
FY 2027 Local Government Road
Fund
For the purpose
Section 1.
LGRF MAP AGREEMENT
Rev 5/2024
stated above
Department
Share
75%
$214,251
in
Page I of 17
Public Entity Total Project
Share Cost
25%
$71,417 $285,668
Total Project Cost $285,668
FY2027/ L500689

b. The Public Entity shall pay all Project costs, which exceed the Total Project Cost.
c. Any costs incurred by the Public Entity prior to this Agreement are not eligible for
reimbursement and are not included in the amount listed in this Section 2.
3. The Department Shall:
Pay the Department's Share of Project Funding, as identified in Section 2, Paragraph a, to the
Public Entity in a single lump sum payment after:
a. Receipt of a cover letter requesting funds;
b. Receipt of a Notice of Award (or Work Order) and Notice to Proceed;
c. Receipt of Estimated Summary of Costs and Quantities;
d. Verification of available Local Government Road Funds and Public Entity's local matching
funds identified in Section 2, Paragraph a; and
e. All required documents must include Department Project and Control Number.
4. The Public Entity Shall:
a. Act in the capacity of lead agency for the Project described in Section 1.
b. Be solely responsible for all proportional matching funds identified in Section 2. Certify
that these matching funds have been appropriated, budgeted, and approved for expenditure
prior to execution of this Agreement.
c. Pay all costs, and perform and supply or contract for all labor and material, for the purpose
as described in Section 1 and the construction work specified in the Project's plans.
d. Advertise, let, and supervise Project construction, including to procure and award any
contract in accordance with applicable procurement law, rules, regulations and ordinances.
e. In accordance with project parameters, assume the lead planning and implementation role
and sole responsibility for environmental, archaeological, utility clearances; railroad and
Intelligent Transportation System (ITS) clearances; right-of-way acquisition; project
development and design; and project construction and management.
f. Cause all designs and PS&Es to be performed under the direct supervision of a Registered
New Mexico Professional Engineer.
g. Obtain all required written agreements or permits relating to any realignment of Public
Entity's roads, when applicable, from all public and private entities.
h. Initiate the preliminary engineering, survey, and all design activities, and coordinate
Project construction.
1. Consider provisions for pedestrian, bicycle and equestrian facilities in the Project design
in accordance with NMSA 1978, Section 67-3-62.
J. Initiate and cause to be prepared the necessary Plans, Specifications, and Estimates (PS&E)
for this Project.
k. Design the Project in accordance with Exhibit A, "Minimum Design Standards", which
is incorporated into this Agreement.
1. Adhere to Exhibit B, "Minimum Survey and Right of Way Acquisition Requirements",
which is incorporated into this Agreement.
m. Comply with Exhibit D, "Construction Phase Duties and Obligations", which is
incorporated into this Agreement.
n. Make no changes in design or scope of work, unless for safety reasons and with
documented approval of the Department.
o. Allow the Department to inspect the Project to confirm that the Project is constructed in
LGRF MAP AGREEMENT
Rev 5/2024
Page2 of17 FY2027/ L500689

accordance with the provisions of this Agreement. Disclosures of any failure to meet such
requirements and standards, as identified by the Department, will result in termination of
this Agreement, for default, including without limitation its costs for funding, labor,
equipment, and materials.
p. Complete the project within twenty-four (24) months of approval of funding by the State
Transportation Commission.
q. Prior to Project construction, furnish the Department's District 5 Office the "Certification
of the Pre-Construction Contract Phase" form, attached as Certification No. 1.
r. Within thirty (30) calendar days of completion, furnish the Department's District 5 Office
the "Certification of Construction Phase" form, attached as Certification No. 2.
s. Within thirty (30) calendar days of completion, furnish the Department's District 5 Office
the "AS BUILT Summary of Costs and Quantities" form, attached as Certification No.
3. The report should reflect the total cost of project as stated in "Certification of
Construction Phase" form.
t. Failure to timely provide Certification Nos. 1, 2 and 3, listed above, will be considered a
material breach of this Agreement and Public Entity shall reimburse to the Department all
funds disbursed in accordance with this Agreement.
u. Upon completion, maintain all the Public Entity's facilities constructed or reconstructed
under this Agreement.
5. Both Parties Agree:
a. Upon termination of this Agreement any remaining property, materials, or equipment
belonging to the Department will be accounted for and disposed of by the Public Entity as
directed by the Department.
b. Any unexpended or unencumbered balance from the Local Government Road Fund
appropriated for this project reverts to the Department. These balances, if any, must be
reimbursed to the Department within thirty (30) calendar days of project completion or
expiration of this Agreement, whichever occurs first.
c. This Project is not being incorporated into the State Highway System and the Department
is not assuming maintenance responsibility or liability.
d. Pursuant to NMSA 1978, Section 67-3-28.2, Local Government Road Funds granted under
this provision cannot be used by the Public Entity to meet a required match under any other
program.
e. As applicable for state-funded projects, the provisions of the Tribal/Public Agency
(T/LPA) State Funding Handbook (Current Edition), and for projects with federal funds,
the provisions of the Tribal/Local Public Agency (T/LPA) Federal Funding Handbook
(Current Edition), are incorporated by reference and control the contractual rights and
obligations of the parties unless in conflict with the specific terms expressed in this
Agreement or any amendments.
6. Term.
This Agreement becomes effective upon signature of all Parties. The effective date is the date
when the last party signed the Agreement on the signature page below. This Agreement
terminates on June 30, 2028. In the event an extension to the term is needed, the Public Entity
shall provide through a duly authorized agent written notice along with detailed justification
LGRF MAP AGREEMENT
Rev 5/2024
Page 3 of17 FY2027/ L500689

to the Department sixty (60) calendar days prior to the expiration date to ensure timely
processing of an Amendment.
7. Termination.
a. If the Public Entity fails to comply with any provision of this Agreement, the Department
may terminate this Agreement by providing thirty (30) calendar days written notice.
b. The Department may terminate this Agreement if the funds identified in Section 2 have not
been contractually committed within one year from the effective date of this Agreement.
c. If sufficient appropriations and authorizations are not made, this Agreement will terminate
immediately upon written notice of the Department to the Public Entity.
d. Neither party has any obligation after termination, except as stated in Sections 4, 5, and 16.
8. Third Party Beneficiary.
It is not intended by any of the provisions of this Agreement to create in the public or any
member of the public a third party beneficiary or to authorize anyone not a party to the
Agreement to maintain suit for wrongful death(s), bodily and/or personal injury(ies) to
person(s), damage(s) to property(ies), and/or any other claim(s) whatsoever pursuant to the
provisions of this Agreement.
9. Liability.
As between the Department and Public Entity, neither party shall be responsible for liability
incurred as a result of the other party's acts or omissions in connection with this Agreement.
Any liability incurred in connection with this Agreement is subject to the immunities and
limitations of the New Mexico Tort Claims Act, NMSA 1978, Section 41-4-1, et seq., and
other applicable law.
10. Contractors Insurance Requirements.
The Public Entity shall require contractors and subcontractors hired for the Project to have a
general liability insurance policy, with limits of liability of at least $1,000,000 per occurrence.
The Department is to be named as an additional insured on the contractors and subcontractor's
policy and a certificate of insurance and endorsements listing the Department as an additional
insured must be provided to the Department and must state that coverage provided under the
policy is primary over any other valid insurance.
To the fullest extent permitted by law, the Public Entity shall require the contractor and
subcontractors to defend, indemnify and hold harmless the Department from and against any
liability, claims, damages, losses or expenses (including but not limited to attorney's fees, court
costs, and the cost of appellate proceedings) arising out of or resulting from the negligence,
act, error, or omission of the contractor and subcontractor in the performance of the Project, or
anyone directly or indirectly employed by the contractor or anyone for whose acts they are
liable in the performance of the Project.
11. Scope of Agreement.
This Agreement incorporates all agreements, covenants, and understandings between the
parties concerning the subject matter. All such covenants, agreements, and understandings
have been merged into this Agreement. No prior Agreement or understandings, verbal or
LGRF MAP AGREEMENT
Rev 5/2024
Page4 of17 FY2027/ L500689

otherwise, of the parties or their agents are valid or enforceable unless included in this
Agreement.
12. Terms of this Agreement.
The terms of this Agreement are lawful. Performance of all duties and obligations must
conform with and not contravene any state, local, or federal statutes, regulations, rules, or
ordinances.
13. Legal Compliance.
The Public Entity shall comply with all applicable federal, state, and local laws, and
Department regulations and policies in the performance of this Agreement, including, but not
limited to laws governing civil rights, equal opportunity compliance, environmental issues,
workplace safety, employer-employee relations and all other laws governing operations of the
workplace. The Public Entity shall include the requirements of this Section 13 in each contract
and subcontract at all tiers.
14. Equal Opportunity Compliance.
The parties agree to abide by all federal and state laws and rules and regulations, and executive
orders of the Governor of the State of New Mexico, pertaining to equal employment
opportunity. In accordance with all such laws and rules and regulations, and executive orders
of the Governor of the State of New Mexico, the parties agree to assure that no person in the
United States will, on the grounds of race, color, national origin, ancestry, sex, sexual
preference, age, disability, or other protected class, be excluded from employment with, or
participation in, any program or activity performed under this Agreement. If the Public Entity
is found to not comply with these requirements during the term of this Agreement, the parties
agree to take appropriate steps to correct these deficiencies, subject to Section 7 above.
15. Appropriations and Authorizations.
The terms of this Agreement are contingent upon sufficient appropriations and authorizations
being made by the governing board of the Public Entity, the Legislature of New Mexico, or
the Congress of the United States, if federal funds are involved, for performance of the
Agreement. If sufficient appropriations and authorizations are not made by the Public Entity,
Legislature ofNewMexico, or the Congress ofthe United States if federal funds are involved,
this Agreement will terminate upon written notice being given by one party to the other. The
Department and Public Entity are expressly not committed to expenditure of any funds until
such time as they are programmed, budgeted, encumbered, and approved for expenditure.
16. Accountability of Receipts and Disbursements.
There shall be strict accountability for all receipts and disbursements relating to this
Agreement. The Public Entity shall maintain all records and documents relative to the Project
for a minimum of five years after completion of the Project. The Public Entity shall furnish
the Department and State Auditor, upon demand, any and all such records relevant to this
Agreement. If documentation is insufficient to support an audit by customarily accepted
accounting practices, the expense supported by such insufficient documentation must be
reimbursed to the Department within thirty (30) calendar days. If an audit finding determines
that specific funding was inappropriate or not related to the Project, the Public Entity shall
LGRF MAP AGREEMENT
Rev 5/2024
Page 5 of17 FY2027/ L500689

reimburse that portion to the Department within thirty (30) calendar days of written
notification.
17. Severability.
In the event that any portion of this Agreement is determined to be void, unconstitutional or
otherwise unenforceable, the remainder of this Agreement will remain in full force and effect.
18. Applicable Law.
The laws of the State of New Mexico shall govern this Agreement, without giving effect to its
choice of law provisions. Venue is proper in a New Mexico Court of competent jurisdiction
in accordance with NMSA 1978, Section 38-3-l(G).
19. Amendment.
This Agreement may be altered, modified, or amended only by an instrument in writing
executed by the parties.
LGRF MAP AGREEMENT
Rev 5/2024
The remainder of this page is intentionally left blank.
Page 6 of17 FY2027/ L500689

In witness whereof, each party is signing this Agreement on the date stated opposite that party's
signature.
NEW MEXICO DEPARTMENT OF TRANSPORTATION
By:___________ Date: -------
Cabinet Secretary or Designee
Recommended By District 5
By: ______________ Date: ---------
District Engineer
Approved as to form and legal sufficiency by the New Mexico Department of Transportation's
Office of General Counsel
By:______________ Date: --------
Assistant General Counsel
City of Santa Fe
By:___________ Date: --------
Title: -------------
Attest: ---------------
LGRF MAP AGREEMENT
Rev 5/2024
Name and Title
Page 7 of17 FY2027/ L500689

ATTEST:
GERALYN CARDENAS, CITY CLERK
Approved to form and legal sufficiency by:
Kf5V/N l. NAULTKEVIN L. NAULT (Aug 10, 2026 09:52:25 MDT)
KEVIN NAULT, ASSISTANT CITY ATTORNEY
APPROVED FOR FINANCES:
MONICA MAESTAS, FINANCE DIRECTOR

EXHIBIT A
Minimum Design Standards
1. The design shall provide for all facilities as required by law (ADA compliance, bicycle paths,
etc.).
2. The pavement shall be designed for a 20-year life as a minimum for new construction or
reconstruction, or for a 10-year life as a minimum for rehabilitation.
3. The following documents shall be used as a minimum in the design of this Project:
a. FHWA Manual of Uniform Traffic Control Devices, Current Edition as amended;
b. AASHTO A Policy on Geometric Design of Highways and Streets, Current Edition
("Green Book");
c. AASHTO Guide for the Development of Bicycle Facilities, Current Edition;
d. DEPARTMENT's Regulations for Driveway and Median Opening on Non-Access
Controlled Highways, Current Update;
e. DEPARTMENT'S Urban Drainage Design Criteria;
f. DEPARTMENT'S Geotechnical Manual, Current Update;
g. DEPARTMENT'S Action Plan;
h. DEPARTMENT'S Tribal/Public Agency State Funding Handbook; Current Edition;
1. DEPARTMENT'S Handbook of Hazardous Waste Management, Current Edition;
J. DEPARTMENT'S Location Study Procedures;
k. AASHTO Guide to Design of Pavement Structures, Current Edition, and;
1. Other design publications as outlined in the DEPARTMENT'S Tribal/Public Agency
State Funding Handbook.
m. The Public Entity may use Public Entity established local design standards if approved
by the District Engineer, for each Project.
LGRF MAP AGREEMENT
Rev 5/2024
Page 8 of17 FY2027/ L500689

EXHIBITB
Minimum Survey and Right of Way Acquisition Requirements
1. Establish and permanently reference stations and monuments.
2. Determine and record sufficient topography to assure all relevant landmarks are shown.
Include items such as buildings, sidewalks, driveways, walls, trees, etc.
3. Obtain and plot existing profile grade and cross-sections where necessary. Plot curb profiles
as needed.
4. All utilities above and below ground and their owners shall be shown.
5. The surveyor shall verify, ascertain, and certify the right-of-way design plans.
6. All surveying and right-of-way mapping is to be performed in accordance with the
DEPARTMENT'S Surveying Requirements, Current Edition, and Minimum Standards for
Surveying. NMSA 1978, Sections 61-23-1 to 61-23-32.
7. All DEPARTMENT Right of Way Handbooks, particularly Right of Way Handbook (Current
Edition, Local Public Agencies, shall be adhered to for all R.JW operations, including Title
Search, Property Survey, Right of Way Mapping, Appraisal, Appraisal Review, Acquisition
(including donations), Relocation, and Right of Way Certification. Only qualified personnel
may undertake Right of Way functions. Public Entity staff or consultants may not be used to
perform any RJW functions unless the Public Entity certifies that each individual is qualified
to perform each individual right of way activity, such as Title search, property survey,
mapping, appraisal, etc. Right of Way operations shall conform to State statutes and Federal
regulations. Future Federal funding for Project shall be jeopardized if right of way operations
do not conform to State statutes and Federal regulations.
8. Obtain and prepare Title Reports that meet DEPARTMENT format and standards, for all
affected RJW parcels.
9. Right of Way mapping shall be done in accordance with the "Attachment 2" checklist of the
DEPARTMENT'S Right of Way Mapping Development Procedures Current Update. The
surveyor shall verify and certify the checklist and the Right of Way maps.
10. Appraisals shall not begin until the Public Entity has 100% complete RJW maps. Public
Entity or contracted (fee) appraisers shall not be used unless fully qualified.
11. Appraisal Reports shall be prepared in conformance with Federal and Statutes and regulations.
LGRF MAP AGREEMENT
Rev 5/2024
Page 9 of17 FY2027/ L500689

In no event shall the appraisal review function be contracted to a consultant. One purpose of
appraisal review is to assure that the appraisal meets DEPARTMENT requirements prior to
the initiation of acquisition.
12. Public Entity or contracted (fee) negotiators shall not be used unless fully qualified.
13. The Public Entity shall maintain all records and documents relating to the Right of Way
acquisition for a minimum of five (5) years, and shall record all transfer of ownership
documents with the County Clerk. DEPARTMENT personnel shall be provided access to
Project FJW files upon reasonable notice.
14. The Public Entity shall furnish the DEPARTMENT with a written certification (FJW
Certification) stating that Right of Way acquisition (and relocations, if applicable) has been
performed in compliance with Federal and State laws and regulations.
LGRF MAP AGREEMENT
Rev 5/2024
Page 10of17 FY2027/ L500689

EXHIBITC
City of Santa Fe RESOLUTION
PARTICIPATION IN LOCAL GOVERNMENT ROAD FUND PROGRAM ADMINISTERED BY
NEW MEXICO DEPARTMENT OF TRANSPORTATION
WHEREAS, the City of Santa Fe and the New Mexico Department of Transportation have entered
into a cooperative grant agreement under the Local Government Road Fund Program for a local road
project.
WHEREAS, the total cost of the project will be $285,668 to be funded in proportional share by the
parties hereto as follows:
CNL500689 Department Public Entity Total Project
Proiect Fundine: Share Share Cost
Fundine: Source 1 75% 25% 100%
FY 2027 Local Government Road Fund $214,251 $71,417 $285,668
Planning, Design, Construction,
Reconstruction, Pavement Rehabilitation,
Construction Management, Drainage and
Misc. Improvements
WHEREAS, the City of Santa Fe shall pay all costs, which exceed the total project cost of $285,668.
NOW THEREFORE, be it resolved in official session that City of Santa Fe determines, resolves, and
orders as follows :
a. The project for this Cooperative Agreement is adopted and has a priority standing.
b. The Cooperative Agreement terminates on 6/30/2028 and the City of Santa Fe incorporates all
the agreements, covenants, and understandings between the parties hereto concerning the subject
matter hereof, and all such covenants, agreements and understandings have been merged into the
written agreement.
c. The agent of the City of Santa Fe, ______________(name or title), shall have
signature authority to bind the City of Santa Fe to the terms and conditions of this Cooperative
Agreement, and shall have authority to request in writing and secure extensions to the Cooperative
Agreement on behalf of the City of Santa Fe in the manner set forth by the Cooperative Agreement.
NOW THEREFORE, be it resolved by the City of Santa Fe to enter into Cooperative Agreement for
Project Control Number L500689 with the New Mexico Department of Transportation for the LGRF
Program for fiscal year 2027 for Agua Fria Street to Rufina Street/ Henry Lynch Road - Planning,
Design, Construction, Reconstruction, Pavement Rehabilitation, Construction Management,
Drainage and Misc. Improvements within the control of City of Santa Fe in the State of New Mexico.
(Appropriate Signatures below (Council, Commission, School Board, Tribe, Pueblo, Nation, etc.)
(PRINTED NAME, POSITION)
(PRINTED NAME, POSIT/OM
LGRF MAP AGREEMENT
Rev 5/2024
Page 11 of 17
DATE
DATE
FY2027/ L500689

(PRINTED NAME, POSITION) DATE
EXHIBITD
Construction Phase Duties and Obligations
1. The Public Entity shall be responsible for all construction engineering, including Project
supervision, surveying, inspection and testing when surveying and testing are not contracting
items.
2. The Public Entity's general conditions, standard drawings and specifications may be used if
approved by the DEPARTMENT'S District Engineer.
LGRF MAP AGREEMENT
Rev 5/2024
Page 12of17 FY2027/ L500689

CERTIFICATION NO. 1
CERTIFICATION OF THE PRE-CONSTRUCTION CONTRACT PHASE
Control No. L500689
I, -----------~ in my capacity as___________ of
______________ do hereby certify with reference to the aforementioned
Project Control Number as follows:
1. That the Public Entity has complied with the terms and conditions of the pre-construction
phase requirements set forth in this Agreement.
2. That the design for this Project is in compliance with all state laws, rules, regulations, and
local ordinances and in the rules and regulations of the DEPARTMENT.
3. The Public Entity (including, but not limited to, Temporary Construction Permits and
Construction Maintenance Easements) has acquired that all necessary right(s)-of -way for
the construction or reconstruction of this Project in compliance with the
DEPARTMENT'S Right of Way Handbook {Current Edition) Local Public Agencies, and
Exhibit B.
4. That all utilities within the location of this construction Project (check one or both of the
following conditions):
a. have been relocated
b. are scheduled for relocation prior to or concurrent with construction of this Project
and have been coordinated with the appropriate utility.
5. That the Public Entity has encumbered the necessary funds to complete the Project.
6. That the Public Entity has fully complied with the requirements ofNMSA 67-3-62.
7. That roadway(s) and intersection(s) shall operate at a minimum Level of Service ofC or D
(LOS C or D) for the Projected 20 year design traffic volumes as specified in A Policy on
Geometric Design of Highways and Streets, (Current Edition).
8. That traffic data collection, traffic projections, and traffic impact studies on this Project
have been developed in conformance with the DEPARTMENT'S New Mexico Traffic
Survey and Standards (Current Edition).
9. That no angle parking has been provided in this Project.
LGRF MAP AGREEMENT
Rev 5/2024
Page 13 of17 FY2027/ L500689

10. That the Public Entity has completed a (check, which of the following conditions exists):
___a. 20 year pavement design; or
___b. 10 year pavement design with provision for extending the pavement life to 20
years, and has incorporated it in the plans and specifications for this Project.
11. That the Public Entity has completed a Project drainage report, which meets the
DEPARTMENT'S minimum drainage criteria as referenced in the DEPARTMENT'S
Drainage Manual.
12. All drainage costs have been prorated between the DEPARTMENT and the Public Entity
if applicable, according to the DEPARTMENT'S Drainage Policy and Administrative
Memorandum (Current Update) and prorated calculations have been approved in writing
by the DEPARTMENT'S Drainage Section.
13. That the Public Entity has completed all required Environmental Documentation and
clearances for this Project using guidance contained in the DEPARTMENT'S Action
Plan,(Current Edition).
14. That the Public Entity has completed all required Archaeological Documentation and
clearances for this Project using guidance contained in the DEPARTMENT'S Action
Plan. (Current Edition).
15. That the following attached Agreement(s) have been executed, when required, for
construction or reconstruction of this Project (attach copies to this certification):
a. Lighting;
b. signalization;
c. storm sewer and lift station;
d. landscape;
e. road exchange; and
f. any other applicable agreements.
16. That the Public Entity has complied with and certifies compliance with all applicable
provisions of Exhibit A.
17. That this certification procedure has been executed prior to advertisements for contract bids
or commencement of this Project.
LGRF MAP AGREEMENT
Rev 5/2024
Page 14of17 FY2027/ L500689

IN WITNESS WHEREOF, in his/her
--------------------
capacity as _______________ of __________ does hereby
certify that the aforementioned matters stated herein are true to his/her knowledge and belief and
does hereby set his/her hand and seal this day and year specified below:
City of Santa Fe
By: ______________ Date:
Mayor
ATTEST:
By: ______________ Date:
Public Entity Clerk
When completed, send Certification No. 1 to:
District LGRF Coordinator
Department of Transportation
LGRF MAP AGREEMENT
Rev 5/2024
Page 15 of17 FY2027/ L500689

CERTIFICATION NO. 2
CERTIFICATION OF THE CONSTRUCTION PHASE
Control No. L500689
I, _____________, in my capacity as ____________ of
______________ do hereby certify with reference to the aforementioned
Project Control Number as follows:
1. That the Public Entity has complied with the terms and conditions of the construction phase
requirements under this Agreement.
2. That the Public Entity has complied with and certifies that the Project plan complies with all
publications identified in Exhibit A.
3. That all work in Control No. L500689 was performed in accordance with the Agreement.
4. That the total Project cost of --------~ with New Mexico Department of
Transportation "DEPARTMENT" 75% share of _________ and the Public
Entity share of _________ (as submitted in attached "As Built Summary of
Costs and Quantities") is accurate, legitimate, and appropriate for the Project.
5. That the construction of the Project was completed on ____ of ______., 20[#]
IN WITNESS WHEREOF, in his/her
-------------------
capacity as ____________ 0 f ___________ does hereby
certify the aforementioned matters stated herein are true to his/her knowledge and belief and does
hereby set his/her hand and seal this day and year specified below:
City of Santa Fe
By:__________ Date:
Mayor
ATTEST:
By: ___________
Public Entity Clerk
Date:
When completed, send Certification No. 2 to:
District LGRF Coordinator, Department of Transportation
LGRF MAP AGREEMENT
Rev 5/2024
Page 16of17 FY2027/ L500689

ENTITY:
CERTIFICATION NO. 3
AS BUILT SUMMARY
OF COSTS AND QUANTITIES
CONTRACT
No.:
---------- ------
PROJECT No.:
TERMINI:
SCOPE OF
WORK:
ITEM
NO.
ITEM DESCRIPTION
LGRF MAP AGREEMENT
Rev 5/2024
UNIT ESTIMATED
QUANTITY
Page 17 of17
CN:
FINAL UNIT FINAL
QUANTITY COST COST
FY2027/ L500689

GB NMDOT COOPERATIVE AGREEMENT
HENRY LYNCH HW2L500689 & BAR signed
Final Audit Report
Created:
By:
Status:
Transaction ID:
2026-09-01
Amanda Archuleta (ajarchuleta@santafenm.gov)
Signed
CBJCHBCAABAAIHAi_izMSvdkcQ3VgAaaDo4C75bnm5ag
2026-09-01
Documents: GB NMDOT COOPERATIVE AGREEMENT HENRY LYNCH HW2L500689 & BAR signed .pdf (22 pages)
Number of Documents:
Document page count: 22
Number of supporting files: 0
Supporting files page count: 0
"GB NMDOT COOPERATIVE AGREEMENT HENRY LYNCH H
W2L500689 & BAR signed" History
~ Document created by Amanda Archuleta (ajarchuleta@santafenm.gov)
2026-09-01 - 6:11 :39 PM GMT- IP address: 63.232.20.129
12'.. Document emailed to Andrew Hopkins (ajhopkins@santafenm.gov) for signature
2026-09-01 - 6:14:23 PM GMT
~ Email viewed by Andrew Hopkins (ajhopkins@santafenm.gov)
2026-09-01 - 6:51 :58 PM GMT- IP address: 104.47.64.254
0o Document e-signed by Andrew Hopkins (ajhopkins@santafenm.gov)
Signature Date: 2026-09-01 - 6:53:05 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: IMAGE
121.. Document emailed to Monica Maestas (mfmaestas@santafenm.gov) for signature
2026-09-01 - 6:53:08 PM GMT
0o Document e-signed by Monica Maestas (mfmaestas@santafenm.gov)
Signature Date: 2026-09-01 - 9:15:30 PM GMT - Time Source: server- IP address: 76.113.88.69 - Signature Appearance Selected: IMAGE
9 Agreement completed.
2026-09-01 - 9:15:30 PM GMT
I Poweredby
Adobe
Acrobat Sign