Memo packet with PL and BAR -Acceptance of FY27 DHSEM Fire Protection Fund 08282026 - signed

Extracted text

THE CITY OF
SANTA FE
MEMORANDUM
DATE: August 25, 2026
TO: Quality of Life Committee
Finance Committee
Governing Body
FROM: Scott Ouderkirk, Interim Fire Chief
Mario Risso, Assistant Fire Chief
SUBJECT: Acceptance of FY27 Fire Protection Fund
______________________________________________________________________________
ITEM AND ISSUE:
Request for approval to accept the FY27 Fire Protection Fund allocation from the New Mexico
Department of Homeland Security and Emergency Management (DHSEM) in the total amount of
$1,627,372.
Additionally, approval is requested for a Budget Amendment Resolution (BAR) to recognize and
appropriate $1,627,372 in Fire Protection Fund revenue within the Santa Fe Fire Department's
(SFFD) FY27 budget.
BACKGROUND AND SUMMARY:
Each fiscal year, the New Mexico Department of Homeland Security and Emergency Management
(DHSEM) distributes Fire Protection Fund allocations to eligible fire departments on a biannual
basis, based on revenues received into the State of New Mexico Fire Protection Fund.
For FY27, SFFD has been awarded a total allocation of $1,627,372, to be distributed in two equal
installments of $813,686. The first installment was scheduled for distribution on August 15, 2026,
and the second installment is scheduled for February 15, 2027.
Approval of the BAR is necessary to recognize and appropriate the full FY27 Fire Protection Fund
allocation of $1,627,372.00 in the Fire Department's FY27 budget.
ACTION REQUESTED:
The Santa Fe Fire Department respectfully requests the Public Works & Utilities Committee,
Finance Committee, and Governing Body approve acceptance of the FY27 Fire Protection Fund
allocation in the amount of $1,627,372 and approve the associated Budget Amendment
Resolution to recognize and appropriate these funds in SFFD's FY27 budget.MARIO RISSOSCOTT OUDERKIRK

ATTACHMENTS:
1. NM DHSEM Award Notification Letter (dated June 12, 2025)
2. Budget Amendment Resolution (BAR)
3. Project Ledger

Invoice No: 762026 FY27 1st Distribution
Michelle Lujan Grisham
Governor
Major General Miguel Aguilar
Cabinet Secretary
Regina Chacon
Deputy Cabinet Secretary
Ali Rye
State Director
Randy Varela
State Fire Marshal
DEPARTMENT OF HOMELAND SECURITY
AND EMERGENCY MANAGEMENT
Monday, July 6, 2026
Remit To:
City of Santa Fe
PO Box 909
Santa Fe, NM 87504
Ref: 1st Fiscal Year 2027 (FY 27) Fire Protection Fund Distribution for the SANTA FE FIRE DEPT. Fire
Department.
The Department of Homeland Security will be distributing the Fire Protection Fund on a bi-annual basis
for Fiscal Year 27.

NMFA payments, for outstanding department loans, are paid in full during the first funding allocation.
The bi-annual distribution dates for the Fire Protection Fund Fiscal year 2027 will be as follows:
1st bi-annual allocation/distribution - On August 15th a 50% distribution of the total amount will be
allocated to the municipality or district. th
2nd bi-annual allocation/distribution - On February 15 a 50% distribution of the total amount will be
allocated to the municipality or district.
The Bi-Annual Allocation/Distribution is based on the revenue received into the state of New Mexico for the FY
27 Fire Protection Fund.
Fiscal Year 2027 1st bi-annual Fire Protection Fund allotment/distribution to your fire departments is enclosed
in the amount of $813,686.00
Please refer to the Table below for your complete FY27 Fire Protection Fund First Allotment amounts.
SANTA FE FIRE DEPT.
FY 27
First Bi-Annual Allotment
Fire Protection Fund Distribution
Fire
Department
Total
Distribution
NMFA
Amount
Adjusted Total
to Dept
Paid First Allotment
August FY27 50% of
Original Total to
Department
Second Allotment
February FY27 50%
of Adjusted Total to
Department
SANTA FE
FIRE DEPT.
$1,627,372.00 $0.00 $1,627,372.00 $813,686.00 $813,686.00

The amount allocated covers the period from July 1st 2026, through June 30th 2027, and shall be expended only
for the maintenance of the fire department, the purchase, construction, repair and operation of its fire stations,
fire apparatus and equipment, the payment of insurance premiums on fire stations, substations, fire apparatus
and equipment, and insurance premiums for injuries or death of firefighters as otherwise provided by law. Such
funds are to be expended at the direction of the Chief of each fire department in accordance with the provisions
of the Public Purchases Act, the Fire Protection Fund Act, and the State Fire Marshal’s Rules and Regulations to
the Act.
*Please be reminded that during the 2017 regular legislative session, House Bill 4 was enacted (Laws 2017,
Chapter 1). Section 8 of House Bill 4 created requirements that the State Fire Marshal must follow in making a
determination and certification of needs pursuant to Section 59A-53-3 NMSA 1978 and distributions pursuant
to Sections 59A-53-4 and 59A-53-5.1, which pertain to the Fire Protection Fund. Specifically, the bill required
the State Fire Marshal to coordinate with the Department of Finance and Administration (DFA), the New
Mexico Finance Authority, Office of the State Treasurer, the New Mexico Municipal League and the New
Mexico Association of Counties, regarding a periodic allotment schedules.
Please contact me if you have any questions or concerns, at 505-709-8150 or via email at
randy .varela@dhsem.nm.gov.
Respectfully,
Randy Varela
State Fire Marshal
Cc: Mayor of SANTA FE FIRE DEPT.

City of Santa Fe New Mexico
Finance Department
Project Ledger Request Form
Date of Request: _____________________
Project Title: ____________________________________
Project Type: CIP Grant Internal Tracking
Department: _________________________ Project Manager: ______________________ Ext: _______
Project Date Range: _____________ to ______________ Create Fixed Asset
Multi-Funding (complete all funding sources, should equal 100%)
Funding Source: _________________________________ % of Funding: _____________________________
MUNIS ORG: __________________ MUNIS OBJ: _________________ Awarded Amount: ______________
Funding Source: _________________________________ % of Funding: _____________________________
MUNIS ORG: __________________ MUNIS OBJ: _________________ Awarded Amount: ______________
Expense String Phase:
A project must have at least one phase identified, this can be used as an additional level of tracking, for example,
CIP - Design, Construction, etc. For Grants can be used as reimbursable types, such as transportation, salaries.
(You can create more than one phase and you can default MUNIS ORGs and OBJs, optional)
Phase: _______________________ MUNIS ORG: _________________ MUNIS OBJ: __________________
Grants Only (list all grants if applicable):
Grantor Name: __________________________________________ Awarded Amount: ___________________
AR Charge Code: ________________________________ Grant funds multiple projects
(Complete a form for each project)
Grantor Id: __________________________Federal CFDA (if applicable): _____________________________
Grantor Name: __________________________________________ Awarded Amount: ___________________
AR Charge Code: ________________________________ Grant funds multiple projects
(Complete a form for each project)
Grantor Id: __________________________Federal CFDA (if applicable): _____________________________
(If grants please provide all grant award documents with form) Attached Grant Documentation
Project ID: _________________________
Grant ID: __S2712 _________________
Approved By: Erika Lujan 8/27/26___
(Finance Use Only)08/20/2026FIR2622110FY27 DHSEM Fire Protection Fund44200 - FireMario Risso311207/01/202606/30/20274NM Public Regulation Com1002210181490285$1,627,372See attached2210181See attached4

In THE CITY OF
SANTA FE
MEMORANDUM
DATE: August 25, 2026
TO: Andy Hopkins, Budget Officer
FROM: Mario Risso, Assistant Fire Chief
VIA: Toniette Candelaria Martinez, Fiscal Administrator
______________________________________________________________________________
ITEM AND ISSUE:
Request for Approval of a Budget Amendment Resolution (BAR) to add $1,627,372 from acceptance of grant
awarded funds from the Department of Homeland Security And Emergency Management into
Santa Fe Fire Department’s (SFFD) FY27 budget.
Requesting BAR in the amount of $1,627,372 from 2210181.490285 NM Public Regulation Comm to
increase funds of:
• $60,000 into 520100 Rep and Maint Build/Struct
• $300,000 into 530200 Operating Supplies
• $300,000 into 530300 Safety Supplies
• $15,000 into 560200 Out of State Per Diem
• $15,000 into 560250 In State Per Diem
• $30,000 into 560500 Out of State Transportation
• $50,000 into 560700 Registration
• $255,195 into 570500 Equipment & Machinery >$5K Non-Exempt
• $102,177 into 570950 Vehicles < 1.5 Tons
• $500,000 into 571000 Vehicles > 1.5 Tons
Please see below for a descriptive transfer of funds requested.
FROM LINE ITEMS:
• 2210181.490285 NM Public Regulation Comm ($1,627,372)
TO LINE ITEMS:
• 2210181.520100 Rep and Maint Build/Struct $60,000
• 2210181.530200 Operating Supplies $300,000
• 2210181.530300 Safety Supplies $300,000
• 2210181.560200 Out of State Per Diem $15,000
• 2210181.560250 In State Per Diem $15,000
• 2210181.560500 Out of State Transportation $30,000MARIO RISSO

• 2210181.560700 Registration $50,000
• 2210181.570500 Equipment & Machinery >$5K Non-Exempt $255,195
• 2210181.570950 Vehicles < 1.5 Tons $102,177
• 2210181.571000 Vehicles > 1.5 Tons $500,000
ACTION REQUESTED:
SFFD respectfully requests your review and approval.

DATE
JUSTIFICATION: (use additional page if needed)
--Attach supporting documentation/memo
Fund Balance
Fund(s) Affected Increase/(Decrease)
TOTAL: 0
Toniette Candelaria Martinez 8/25/2026
Prepared By {print name} Date Budget Officer Date
City Council
Division Director Signature {optional} Date Approval Date Finance Director { ≤ $5,000} Date
Agenda Item #:
Department Director Signature Date City Manager { ≤ $60,000} Date
Vehicles < 1.5
Vehicles > 1.5
Log # {Finance use only } :
Journal # {Finance use only } :
FIR2622110-Out of State Transportation
FIR2622110-In State Per Diem
FIR2622110-Equipmnt & Machinery >$5K NonExempt 255,195
102,177
500,000
REVENUES
CITY COUNCIL APPROVAL
City Council agenda items ONLY}
-$ -$
15,000
30,000
50,000
{enter as negative #}
(1,627,372)
FIR2622110-Registration
{enter as positive #}
15,000
DEPARTMENT / DIVISION NAME
INCREASE
{enter as positive #}
570950
571000 FIR2622110-Vehicles > 1.5
FIR2622110-Vehicles < 1.5
{enter as negative #}
{Use this form for Finance Committee/
490285 FIR2622110-State-NM PRC
Increase 2210181 Fund by adding $1,627,372 to Fire's FY27 budget
City of Santa Fe, New Mexico
BUDGET ADJUSTMENT REQUEST (BAR)
OBJECT PROJECT
8/25/2026
300,000FIR2622110-Safety Supplies530300
200 - Fire Department
FIR2622110-Operating Supplies
{Complete section below if BAR results
in a net change to ANY Fund}
NM Public Regulation Comm
FIR2622110-Out of State Per Diem560200
2210181
2210181
560250
560500
560700
570500
EXPENDITURES
530200
FIR2622110-Rep and Maint Build/Struct520100
DECREASE
300,000
60,000
ITEM DESCRIPTION
Rep and Maint Build/Struct
Operating Supplies
Safety Supplies
ORG
2210181
2210181
2210181
2210181Out of State Per Diem
2210181
2210181
2210181
2210181
2210181
In State Per Diem
Out of State Transportation
Registration
Equipmnt & Machinery >$5K NonExemptMARIO RISSO (Aug 28, 2026 08:23:46 MDT)SCOTT OUDERKIRK (Aug 28, 2026 08:31:31 MDT)























Memo packet with PL and BAR -Acceptance of
FY27 DHSEM Fire Protection Fund 08282026
Final Audit Report 2026-08-28
Created: 2026-08-28
By: TONIETTE CANDELARIA MARTINEZ (tocandelariamartinez@santafenm.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAsUl7imawnbkbctPXm6LB7bykiUeK6476
Documents: Memo packet with PL and BAR -Acceptance of FY27 DHSEM Fire Protection Fund 08282026.pdf (20 pages)
Number of Documents: 1
Document page count: 20
Number of supporting files: 0
Supporting files page count: 0
"Memo packet with PL and BAR -Acceptance of FY27 DHSEM F
ire Protection Fund 08282026" History
Document created by TONIETTE CANDELARIA MARTINEZ (tocandelariamartinez@santafenm.gov)
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Agreement completed.
2026-08-28 - 2:31:31 PM GMT