OverDrive Public Library Access Agreement (Santa Fe Public Library) Contact # 3270078

Extracted text

CoSF Version 8 10.21.2025
The Purchasing Memo
Date: August 21, 2026
To: Governing Body, Finance Committee, and Quality of Life Committee
From: Margaret Neill, Library Division Director
Via: Sandy Emory, Community Services Department Director
Marcella Apodaca, Community Health & Safety Department Business Operations Manager
Subject: Request for Approval of Contract for Purchase of Digital Content
Vendor Name: OverDrive, Inc.
Munis Vendor Number: 3732
ITEM AND ISSUE:
Community Services/ Library Division respectfully requests your review and approval of a contract in the total
amount not to exceed $350,000 for the purchase of digital content services for a term of two years with OverDrive,
Inc.
CONTRACT NUMBER:
The FY27 Munis contract number is 3270078.
BACKGROUND AND SUMMARY:
Santa Fe Public Library provides access to a variety of informational and entertainment materials in multiple
formats as part of its mission to provide access to information. OverDrive, Inc. offers digital e-book, e-audio & e-
magazine downloads to personal devices like smart phones and Kindle devices and is one of the largest and most
established digital material companies for libraries. Purchase of library materials in either digital or print form is
exempt per NMSA13-1-98-E (2013).
PRIOR APPROVALS AND SUPPORTING INFORMATION:
FUNDING SOURCE:
Fund Name/Number: General Fund/Fund 100, $175,000
Munis Org Name/Number: Library Admin/1000101
Munis Object Name/Number: Books-Subscriptions-Periodicals /530700
Budget Officer / Designee: Date:
Budget Officer Comment/Exceptions:08/24/2026

PROCUREMENT METHOD:
The procurement method used was NMSA 1978, Section 13-1-98, Exempt
Chief Procurement Officer (CPO)/Designee: Date:
CPO Comment/Exceptions:
ASSOCIATED APPROVALS:
IT Components included? ☐ Yes | ☒ No
Approval: Title: Date:
Comment/Exceptions:
Treasury/Point of Sale Components included? ☐ Yes | ☒ No
Approval: Title: Date:
Comment/Exceptions:
Vehicles included? ☐ Yes | ☒ No
Approval: Title: Date:
Comment/Exceptions:
Construction to City Facilities, Furniture, and/or Fixtures included? ☐ Yes | ☒ No
Approval: Title: Date:
Comment/Exceptions:
Is this an externally funded purchase? ☐ Yes | ☒ No
If yes, what is the issuing agency:
Approval: Title: Date:
Comment/Exceptions:
Is this a Capital Asset or Project? ☐ Yes | ☒ No
Project Ledger Number:
Approval: Title: Date:
Comment/Exceptions:
ATTACHMENTS:
The Purchasing Memo
General Services Contract
OverDrive, Inc.’s Quotes
Horizons Services Offered List
Procurement document: Exemption Determination/Email
Certificate of Liability Insurance (COI)JV08/24/202613-1-98-E - CPO approved exemption on file

v. January 2026 ©OverDrive, Inc.
OverDrive Public Library Order Form
Library Information
Name of Library: Santa Fe Public Library
Address: 145 Washington Ave.
City, State/Province, Postal Code: Santa Fe, NM 87501 Country: USA
Primary Contact
Name: Margaret Neill Title: Library Division Director
Telephone: (505) 955-6788 Email: mmneill@santafenm.gov
Accounting Contact (all invoices will be emailed to the contact listed below):
Name: Margaret Neill Title: Library Division Director
Telephone: (505) 955-6788 Email: mmneill@santafenm.gov
Bill To Address: 145 Washington Ave.
City, State/Province, Postal Code: Santa Fe, NM 87501 Country: USA
□OverDrive sends emails about promotions, new products and services. By checking this box, you consent to receiving
OverDrive’s communications and promotional emails to your Primary Contact email address. These emails also include an easy
method to manage your subscription(s), including unsubscribing to future emails.
OverDrive Service Fee:
My Library will be invoiced $5,000 (USD) annually, which includes a Service Fee and Content Credit (collectively the
“OverDrive Fee”), to be allocated as follows:
Service Fee $5,000 Hosting, maintenance, content fulfillment, and support for your digital library service
Content Credit $170,000 Placed on deposit for digital content purchases in OverDrive Marketplace
My library will be invoiced an annual fee of $5,000 within thirty (30) days from the effective date of this order form. The
total compensation under this contract shall not exceed $350,000 over a two-year period.
Term Length:
This Order Form and the OverDrive Public Library Access Agreement are collectively referred to as the “Agreement.”
The term of the Agreement is twenty-four (24) months, commencing on August 20, 2026.
Terms and Conditions:
 The OverDrive Service is licensed pursuant to this Order Form and the OverDrive Public Library Access
Agreement, attached hereto as Exhibit 1 the terms of which are incorporated herein.
 The OverDrive Fee is nonrefundable.
 The OverDrive Fee may be modified by OverDrive in its sole discretion. OverDrive will notify Library in writing
at least thirty (30) days prior to the effective date of any such modification.
 This OverDrive Public Library Order Form supersedes and replaces all previous order forms signed by and
between the parties.
Acknowledgement and Acceptance:
On behalf of my Library, I represent and warrant that I have the authority to enter into this Agreement, and my
signature below indicates my Library’s acceptance of the Agreement.
By (signature) Title _______
Name (Print) Date _______

ATTEST:
___________________________
GERALYN CARDENAS, CITY CLERK
Approved to form and legal sufficiency by:
_____________________________
SARAH PILTCH, ASSISTANT CITY ATTORNEY
APPROVED FOR FINANCES:
_____________________________
MONICA MAESTAS, FINANCE DIRECTORSarah Piltch (Aug 13, 2026 11:58:03 MDT)
Sarah Piltch

v. January 2026 ©OverDrive, Inc.
Exhibit 1
OverDrive Public Library Access Agreement
1. OverDrive Library Services
1.1 OverDrive will create and host a Library Website for Library’s use of the Application Services. OverDrive shall
provide the Application Services to the Library under the terms of the Order Form and this Access Agreement (collectively
referred to as the “Agreement”).
1.2 OverDrive shall create an account in OverDrive’s content selection platform, OverDrive Marketplace, for Library to
select Digital Content to make available at the Library Website to Authorized Patrons and to access reports.
1.3 OverDrive will use commercially reasonable efforts to make the Application Services perform substantially in
accordance with the terms herein. From time to time, OverDrive may make modifications or updates to the operation,
performance, or functionality of the Application Services as it sees fit or as required by OverDrive’s suppliers. Library may
be required to complete additional forms, documents or other associated materials provided by OverDrive. Library shall
use commercially reasonable efforts to complete the documents in a timely manner.
1.4 OverDrive will use commercially reasonable efforts to provide Secondary Support to Library.
1.5 OverDrive shall have sole discretion to approve any and all libraries that seek to participate in Library’s OverDrive
Service, as well as approve any other terms and conditions related to such expansion of the OverDrive Service to
additional libraries. OverDrive shall have sole discretion to honor any prior version of an order form, participation form
or related material completed by Library. OverDrive may require Library to complete an updated version of the same.
1.6 If Library seeks a modification of the Application Services or integration of the Application Services beyond those
offered on the Order Form, the Parties shall cooperate to agree on the specifications for the additional services and any
associated terms and conditions in writing.
1.7 Nothing under the Agreement grants any right to Library to the use of, or access to, any Application Services
source code. Library does not have the right to reproduce the Application Services, to distribute copies or versions of any
modules of the Application Services to any third parties including its Authorized Patrons, or to make and/or sell variations
or derivative works of the Application Services. Sole ownership of copyrights and other intellectual proprietary rights shall
remain solely with OverDrive or its suppliers. OverDrive reserves the right, at its sole discretion, to display its branding,
trademarks, logos, and/or third party marketing or promotional materials on the Library Website.
2. Library Website
2.1 Library shall use commercially reasonable efforts to ensure that use of the Applications Services, the Library
Website and the Digital Content are in compliance with this Agreement and with permitted uses as communicated by
OverDrive to Library. Library shall use commercially reasonable efforts to prevent unauthorized use of the Digital Content
from OverDrive by their users and Authorized Patrons.
2.2 OverDrive grants the Library and Authorized Patrons a non-assignable, non-transferable, limited license to use the
Digital Content provided by OverDrive’s suppliers for personal, non-commercial use. The catalog of available Digital
Content is subject to change; Digital Content titles may be added or removed at any time.
Authorized Patrons and/or Library may access and/or download, the Digital Content:
(a) On Library-issued devices or computers with exclusive and individual unique user accounts;
(b) On Library-issued devices which are circulated in accordance with the OverDrive Test Drive
program;
(c) On Authorized Patrons personal devices directly;

v. January 2026 ©OverDrive, Inc.
(d) On shared Library computers which employ an application that restores the computer to its original
configuration after use by an individual Authorized Patron (e.g. Deep Freeze, Windows SteadyState, or other
similar application); and
(e) For any use consistent with the relevant fair use doctrine or similar law in your jurisdiction.
2.3 Library shall reasonably cooperate with OverDrive to limit access to the OverDrive Service to end users who are
Authorized Patrons. In the event Library desires to provide access to the OverDrive Service to users other than Authorized
Patrons, OverDrive reserves the right to limit availability of certain Digital Content, as may be required by supplying
publishers. Online library card applications, with or without fees, that provide access, temporary or permanent, to the
OverDrive Service to users who do not otherwise qualify as Authorized Patrons shall not be permitted.
2.4 Library represents and warrants that it will not make any representations or create any warranties, expressed or
implied, concerning the Application Services and Digital Content, and will take reasonable steps to ensure that its
employees, agents, and others under its direction abide by the Agreement.
2.5 Library agrees to perform Primary Support for its Authorized Patrons. OverDrive will provide Library with training
and documentation for Library’s provision of Primary Support. Library will cooperate with OverDrive to implement
customer support practices recommended by OverDrive, including but not limited to directing Authorized Patrons to
OverDrive-supplied FAQs and support pages on its Library Website.
2.6 Library shall not access the Application Services in a manner not explicitly permitted by the Agreement, including
but not limited to scraping the Library Website and/or web traffic or data to and from the Library Website, intercepting,
redirecting, capturing or holding OverDrive-initiated email or other electronic communications, nor shall it allow any third
party to access the Application Services in a manner as described in this paragraph.
2.7 OverDrive may employ commercially reasonable efforts to monitor and maintain the availability of its Application
Services, including review of traffic for request volume levels, unusual behaviors or patterns, attempts to create a denial
of service response, and/or excessive or abusive usage as determined by OverDrive, in its sole discretion.
3. Fees and Payments
3.1 Library shall make payment to OverDrive for all Application Services fees and Digital Product costs according to
OverDrive within thirty (30) days from Library’s receipt of valid invoice. OverDrive, in its sole discretion, may require
payment by Library of any initial or outstanding invoices before OverDrive will set the OverDrive Service live. In the event
of Library’s late or non-payment of any and all amounts due to OverDrive for Application Services fees and cost of Digital
Content, OverDrive may suspend access to the Application Services until such time as Library’s account becomes current,
or in OverDrive’s sole discretion, terminate access to the Application Services.
3.2 The fees for the OverDrive Service, which include the Service Fee and Content Credit, if any, (collectively the
“OverDrive Fee”), are set forth in an OverDrive Public Library Order Form, or in writing between OverDrive and the Library.
OverDrive, in its sole discretion, reserves the right to modify the OverDrive Fee. OverDrive will provide Library with written
notice of any OverDrive Fee modification at least thirty (30) days prior to the effective date of such modification. Library’s
continued use of the OverDrive Service following the effective date of any OverDrive Fee modification shall constitute
Library’s acceptance of the modified OverDrive Fee.
3.3 OverDrive reserves the right, in its sole discretion, to assess and charge fees for the transfer of Digital Content
either (a) to OverDrive from another platform or service, or (b) from OverDrive to another platform or service. Such fees,
if applicable, will be communicated to Library in advance and shall be subject to the terms and conditions set forth by
OverDrive at the time of the transfer request.
3.4 This Agreement is a commitment of the current revenues of the Library. If Library’s governing body or similarly
related entity fails to appropriate sufficient funds in any fiscal year for payments due under this Agreement, then a non-
appropriation event shall be deemed to have occurred. If a non-appropriation event occurs, (1) Library shall give
OverDrive immediate notice of such non-appropriation event and provide written

v. January 2026 ©OverDrive, Inc.
evidence of such failure by Library’s applicable governing body and (2) on or before sixty (60) days from
OverDrive’s receipt of notice of non-appropriation, the parties shall cooperate to determine an appropriate
course of action as it relates to the OverDrive services provided under this Agreement. In the event that after
such sixty (60) day period, no determination is reached on payment and continued provision of services is not
possible, then the Agreement and all services hereunder shall terminate on the first day of the fiscal year in
which funds are not appropriated.
4. Term and Termination
4.1 The Term of the Agreement shall be governed by the OverDrive Public Library Order Form between OverDrive
and Library.
4.2 Either party shall have the right to terminate this Agreement as a result of a material breach of the Agreement
by the other party that is not cured within thirty (30) days after written notice of such breach.
4.3 Upon termination of this Agreement, the access granted to Library by this Agreement shall be terminated
immediately and Library shall make no further use of all or any part of the Application Services, or any confidential
information received from OverDrive.
5. Warranties
5.1 The parties represents and warrants to that each has the necessary permissions, ownership and intellectual
property rights and licenses related to performance under this Agreement.
5.2 THE WARRANTIES SET FORTH UNDER THIS AGREEMENT ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR
IMPLIED, INCLUDING WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL
OVERDRIVE BE LIABLE TO LIBRARY OR ITS AUTHORIZED PATRONS AND OR END USERS FOR ANY DAMAGES ARISING FROM
OR RELATED TO FAILURE OR INTERRUPTION OF THE APPLICATION SERVICES, OR FOR INCIDENTAL, INDIRECT OR
CONSEQUENTIAL DAMAGES, OR FOR LOSS OF PROFIT OR OPPORTUNITY, LOSS OF USE OR OTHER FINANCIAL LOSS ARISING
OUT OF OR IN CONNECTION WITH THE LICENSE OR USE OF THE APPLICATION SERVICES. IN NO EVENT SHALL OVERDRIVE’S
LIABILITY HEREUNDER EXCEED THE TOTAL AMOUNT RECEIVED BY OVERDRIVE UNDER THIS AGREEMENT.
6. General Terms
6.1 Confidential Information. The parties acknowledge that each will receive confidential information from the other
relating to the Application Services, technical and operational affairs of the other. Subject to any state and/or federal laws
and regulations permitting public access to documents and information that are considered public, each party agrees that
all confidential information of the other party shall be held in confidence and shall not be disclosed to any third party.
Library shall not share its passwords and login credentials of Library’s account in OverDrive’s content selection portal
with anyone, including any third party. Library shall take reasonable steps to prevent unwarranted intrusion into such
information.
6.2 Taxes. Library shall at its own expense comply with all applicable laws in connection with the use of the Application
Services. The payment obligations under this Agreement are exclusive of any federal, state, municipal or other
governmental taxes, sales taxes, excise taxes or tariffs now or hereafter imposed on the production, storage, sale,
transportation, import, export, licensing or use of the Application Services. The Library will not be responsible for payment
of any charges, fees, or taxes above and beyond the not-to-exceed amount specified in the OverDrive Service Fee
Schedule of the OverDrive Public Library Order Form.
6.3 No Waiver. The failure of either party to exercise any right or the waiver of either party of any breach, shall not
prevent a subsequent exercise of such right or be deemed a waiver of any subsequent breach of the same of any other
term of the Agreement.
6.4 Notice. All notices required to be given pursuant to the Agreement shall be in writing and shall be deemed to
have been given, if sent by registered or certified mail, return receipt requested, postage prepaid, addressed to OverDrive
at its’ current address, Attention: General Counsel or addressed to Library at the address provided on the Order Form,
Attention: Primary Contact (as designated on the Order Form), or as otherwise agreed by the parties.

©2026 OverDrive, Inc. One OverDrive Way • Cleveland, OH 44125 • P: +1 216-573-6886
6.5 Assignment. OverDrive may assign this Agreement with thirty (30) days prior written notice to the Library. This
Agreement may not be assigned by Library, nor any duty hereunder delegated by Library without the prior written consent
of OverDrive, which shall not be unreasonably withheld. Subject to the foregoing, this Agreement shall be binding upon and
inure to the benefit of the parties to this Agreement and their respective heirs, legal representatives, successors and
permitted assigns.
6.6 Entire Agreement. The Order Form and this Access Agreement constitutes the entire Agreement and understanding
of the parties and supersedes all prior and contemporaneous Agreements, understandings, negotiations and proposals,
oral or written. Section headings are provided for convenience purposes only and do not provide any modifications or
substantive meaning to the terms and conditions of this Agreement. OverDrive may modify the Order Form and Access
Agreement from time to time.
6.7 The Parties acknowledge that any order forms, statements of work, or other documents executed prior to the
Effective Date of this Agreement may contain defined terms that differ in name from those set forth herein, and agree that
where such previously-used terms are substantively equivalent in meaning to the defined terms in this Agreement, the terms
shall be deemed interchangeable and the provisions of this Agreement shall govern.
6.8 All Disputes Arising From the Agreement. This Agreement shall be governed by the laws of the State of New Mexico,
United States of America without regard to any conflict of laws principles. Any dispute regarding this Agreement or the
relationship that has been established by this Agreement shall be brought in the state or federal courts residing in the State
of New Mexico, USA, and the local laws of New Mexico will apply to any such action related to the above. Both parties submit
to venue and jurisdiction in these courts.
7. Definitions
As used throughout the Agreement, the following definitions shall apply:
7.1 “Application Services” or “OverDrive Service” shall mean the Library Website and digital content distribution
service provided to Library, which utilize OverDrive® and other third party technologies and services.
7.2 “Authorized Patron(s)” shall mean those individuals who provide proof of residency, ownership of property,
employment, or enrollment in school or similar institution in the Library’s service area and which the Library authorizes to
download and/or access Digital Content from the Library Website or otherwise utilize the Application Services.
7.3 “Digital Content” shall mean the digital titles (e.g. eBooks, audiobooks, magazines and video) made available from
OverDrive at the Library Website.
7.4 “Library” shall mean the organization or entity identified in the Library Information section of the Order Form
additionally “Library” shall refer to the City of Santa Fe.
7.5 “Library Website” shall mean the Internet-based application hosted and operated by OverDrive that provides
Authorized Patrons access to Digital Content.
7.6 “Order Form” shall mean the OverDrive Public Library Order Form completed by the Library.
7.7 “OverDrive” shall mean: OverDrive, Inc., a Delaware Corporation, and its subsidiaries and affiliates.
7.8 “Primary Support” shall mean the services provided by Library to its Authorized Patrons for its day-to- day help,
support, technical aid and other assistance for their use of the Library Website and Digital Content.
7.9 “Secondary Support” shall mean the technical support services provided by OverDrive to Library in the English
language, including reasonable efforts to assist Library in providing Primary Support.

One OverDrive Way
Cleveland, OH 44125
Phone: +1 216 573 6886 Fax: +1 216 672 0087
Website: http://www.overdrive.com
Email: invoicing@overdrive.com
QUOTE
Quote Number
Date
Q-3954-0001-2026
8/14/2026
Quoted To
Santa Fe Public Library
Total Quote $170,000.00 (USD)
Please note that credit card payments incur a surcharge of 2.00%% of the total price.
Customer ID Customer Email Purchase Order No. Payment Terms
3954-0001 mgbaca@santafenm.gov N/A
Description Amount
Deposit on Santa Fe Public Library - 1 for Future Content Purchases $170,000.00

One OverDrive Way
Cleveland OH 44125
Phone: (216) 573-6886
Fax: (216) 573-6888
Website: www.overdrive.com
Email: invoicing@overdrive.com
Quoted to:
Customer ID Customer Email Purchase Order No.
Quote No.
Date
Payment Terms
Description
Miscellaneous 1
Contact your Account Manager or sales@overdrive.com with questions
Amount
Amount
Total
QUOTE
Miscellaneous 2 Amount070620268/14/20263954rxmartinez1@santafenm.govFY27 Contract Fees5000USD $5000

6121 Indian School Rd. NE Suite 220, Albuquerque, NM 87110 | 505-345-1540 | mloehman@horizonsofnewmexico.org
Services Offered to the City of Santa Fe (updated 4.16.26)
Approved:
These services have been approved by the New Mexico Council for Purchasing from Persons with Disabilities and are available
through Horizons of New Mexico.
• ADA Accessibility Consulting Services
• Auctioneering Services
• Bulk Mailing and Sorting
• Call Center Services
• Computer Refurbishing
• Courier Services
• Decontamination, Sanitation and Sterilization
Services
• Debris Removal
• Document Imaging
• Document Shredding
• Envelope Stuffing
• General Labor
• Hard Drive Destruction
• Janitorial and Housekeeping Services –
Including Carpet Cleaning & Floor Care
• Landscape Irrigation
• Landscaping
• Mailing Services
• Management of an Assistive Technology
Reuse and Recycling Program
• Medical Waste Disposal
• Meeting Minute Preparation Services
• Pest Control and Extermination Services
• Printing Services
• Rest Area Maintenance
• Security Guard Services
• Screen Printing
• Snow Removal
• Temporary Staffing Services
• Yard, Grounds, and Lawn Maintenance
Permissive:
The services have been approved by the New Mexico Council for Purchasing from Persons with Disabilities as
permissible for sale under the State Use Act through Horizons of New Mexico. While the Council recognizes that
certain Horizons of New Mexico members are capable of performing the services listed below, said services are
considered permissive and excluded from the mandatory aspect of the State Use Program. Any procurement of the
below services through Horizons of New Mexico is at the discretion of the purchasing agent and will be considered
by the Council on a case-by-case basis.
• Graphic Design
• Graphic Design - Logo Design
• IT – Enterprise Application
• IT – IV & V
• IT Network and Database Management
• IT Support
• IT Security Services
• IT – Web Design
• IT – Web Programmer
• Marketing
• Social Media Marketing
For the complete State Use service list, please go
to: http://horizonsofnewmexico.org/services.html

Outlook
FW: Request for blanket exemptions-FY27
From NEILL, MARGARET M. <mmneill@santafenm.gov>
Date Thu 8/13/2026 4:07 PM
To MARTINEZ, RAQUEL X. <rxmartinez1@santafenm.gov>
Margaret M. Neill, MSLIS, MPA (she/her/hers)
Library Division Director
City of Santa Fe
Office: (505) 955-6788 / Cell: (505) 479-1646
145 Washington Ave. Santa Fe, NM 87501
mmneill@santafenm.gov
From: DUTTON-LEYDA, TRAVIS K. <tkduttonleyda@santafenm.gov>
Sent: Tuesday, June 30, 2026 4:13 PM
To: NEILL, MARGARET M. <mmneill@santafenm.gov>
Subject: RE: Request for blanket exemptions-FY27
Hi Margaret, thank you for following up!
Exempt pursuant to NMSA Section, 13-1-98 (E) purchases of books, periodicals, instructional materials and training materials
in printed, digital or electronic format from the publishers, designated public-education-department-approved instructional
material depositories or copyright holders thereof and purchases of print, digital or electronic format library materials by public,
school and state libraries for access by the public;
Thank you.
Regards,
Travis Dutton-Leyda
Chief Procurement Officer
City of Santa Fe
200 Lincoln Avenue
Santa Fe, NM 87501
505-629-8351
tkduttonleyda@santafenm.gov
Book time to meet with me
Vendor Registration Sites and Current Procurement Opportunities:
[ERP] https://cityofsantafenm.tylerportico.com/va/vendor-access
[OpenGov - eProcurement] https://procurement.opengov.com/portal/santafenm
[Additional opportunities] https://www.withpavilion.com/
Internal Link: https://intranet.santafenm.gov/central_purchasing_division_cpd

“Unless someone like you cares a whole awful lot, nothing is going to get better. It's not.”
― Dr. Seuss, The Lorax
From: NEILL, MARGARET M. <mmneill@santafenm.gov>
Sent: Tuesday, June 30, 2026 11:56 AM
To: DUTTON-LEYDA, TRAVIS K. <tkduttonleyda@santafenm.gov>
Subject: RE: Request for blanket exemptions-FY27
Hi-Bumping this up to the top of your email. Hope you’re doing well! 😊
Margaret M. Neill, MSLIS, MPA (she/her/hers)
Library Division Director
City of Santa Fe
Office: (505) 955-6788 / Cell: (505) 479-1646
145 Washington Ave. Santa Fe, NM 87501
mmneill@santafenm.gov
From: NEILL, MARGARET M.
Sent: Friday, June 26, 2026 3:09 PM
To: DUTTON-LEYDA, TRAVIS K. <tkduttonleyda@santafenm.gov>
Subject: Request for blanket exemptions-FY27
Good afternoon, Travis. I am requesting blanket exemptions for FY27 for the following Library vendors:
Ingram Book Service
Barnes and Noble
Midwest Tape (Hoopla Digital/Physical Media)
OverDrive (Kanopy Streaming/Digital Books)
Spanish Publishers
Playaway (dba Bertelsmann Publishing Group, Inc.)
Collected Works
Brodart
WT Cox
Ebsco
All the vendors above will be providing physical and digital materials for the library’s collections, in accordance with
NM 13-1-98 E:
E. purchases of books, periodicals, instructional materials, and training materials in printed, digital or electronic
format from the publishers, designated public-education-department approved
instructional material depositories or copyright holders thereof and purchases of print, digital or electronic format
library materials by public, school and state libraries for access by the public
Thank you!
Margaret M. Neill, MSLIS, MPA (she/her/hers)
Library Division Director

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
PRODUCER CONTACT
NAME:
FAXPHONE (A/C, No):(A/C, No, Ext):
E-MAIL
ADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER POLICY EFF POLICY EXP
TYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence)
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT
OTHER: $
COMBINED SINGLE LIMIT $(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below
INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
7/1/2026
20443
OverDrive Holdings, Inc.
One OverDrive Way
Cleveland, OH 44125
35289
20508
A 1,000,000
6080688803 6/9/2026 6/9/2027 1,000,000
15,000
1,000,000
2,000,000
2,000,000
1,000,000B
6080688817 6/9/2026 6/9/2027
15,000,000B
6080688848 6/9/2026 6/9/2027 15,000,000
10,000
C
6080688820 6/9/2026 6/9/2027 1,000,000
N 1,000,000
1,000,000
Santa Fe Public Library
145 Washington Ave.
Santa Fe, NM 87501
OVERHOL-01 SKHAN
Aon Risk Services Northeast, Inc.
One Liberty Plaza
165 Broadway, Suite 3201
New York, NY 10006
Continental Casualty Company
The Continental Insurance Company
Valley Forge Insurance Co
X
X
X
X
X
X
X
X

FORM NUMBER:
EFFECTIVE DATE:
The ACORD name and logo are registered marks of ACORD
ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE
FORM TITLE:
Page of
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
ACORD 101 (2008/01)
AGENCY CUSTOMER ID:
LOC #:
AGENCY NAMED INSURED
POLICY NUMBER
CARRIER NAIC CODE
© 2008 ACORD CORPORATION. All rights reserved.
Aon Risk Services Northeast, Inc.
OVERHOL-01
SEE PAGE 1
1
SEE PAGE 1
ACORD 25 Certificate of Liability Insurance
SEE P 1
OverDrive Holdings, Inc.
One OverDrive Way
Cleveland, OH 44125
SEE PAGE 1
SKHAN
1
Workers' Compensation (CA)
Policy Number: 6080688834
Policy Term: 06/09/2026 - 06/09/2027
Insurer: American Casualty Company of Reading, PA
Bodily Injury by Accident: $1,000,000 each accident
Bodily Injury by Disease: $1,000,000 policy limit
Bodily Injury by Disease: $1,000,000 each employee
Cyber Liability
Policy Number: JHQ74K26
Policy Term: 06/09/2026 - 06/09/2027
Insurer: Lloyd's Syndicate 2623 (74.13%) / Syndicate 623 (25.87%)
Limit of Liability: $5,000,000 Each Claim
SIR: $250,000 - SIR applies as per policy terms and conditions
Claims-Made
Cyber Liability - Excess
Policy Number: CYT20260542
Policy Term: 06/09/2026 - 06/09/2027
Insurer: Canopius US Insurance, Inc.
Limit of Liability: $5,000,000 Excess of $5,000,000