GB_NMDOT_TERM_EXTENSION_AMENDMENT_2_(AGUA_FRIA-COTTONWOOD)- signed

Extracted text

• CITY OF SANTA FE
Date: August 17, 2026
To:
Via:
Governing Body, Public Works and Utility Committee, Finance Committee
Sw>JOHN BUR.N ETT (Aug 18, 2026 08:54:13 MDT)
Sam Burnett, Public Works Department Director
MarCOS Esquibel, Acting Complete Streets Division Director 7?1.,MOXS C:SQC-1<480--
Carol Swenson, Public Works Department Business Operations Manager vvoNNf!£,i <Au•'1· 2020 105922 Mori
From: Romella Glorioso-Moss, PhD, AICP, CPM Capital Projects Manager
RE: S 1003 70 Second Amendment to Item 24-0526 Cooperative Project Agreement
ITEM AND ISSUE:
Request for Approval of Amendment No. 2 to Item 24-0526 Cooperative Project Agreement -
Construction Work with New Mexico Department of Transportation to Extend the Term through
September 30, 2028 to Complete the Construction ofS100370 Agua Fria-Cottonwood
Roundabout Project. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso-
moss@santafenm.gov)
BACKGROUND AND SUMMARY:
This memorandum requests approval of the Second Amendment to the Cooperative Project
Agreement for the construction of the federally-funded S 1003 70 Agua Fria - Cottonwood
Roundabout Project.
The original Cooperative Project Agreement was executed on October 2, 2023 . The proposed
Second Amendment will extend the Agreement term through September 30, 2028, to allow
sufficient time for completion of the project.
The extension is necessary primarily due to utility relocations associated with the project. Utility
conflicts have required additional coordination and relocation activities prior to the start of actual
construction. These utility-related activities have affected the project schedule and have been a
major factor in delaying project completion.
Extending the Agreement term will provide the parties with adequate time to complete the
necessary utility relocation work, proceed with construction, and complete the remaining project
activities in accordance with the Agreement.
The funding source is: US DOT/FHWA #490550
Fund Name/Number: S100370
Munis Org Name/Number: CIP #3309980
Munis Expenditure Object Name/Number: WIP Construction/572970
Munis Revenue Object Name/Number: NM DOT/490150
CoSF Version 4 08.16.2024

Project Ledger Number: CIP2733000
ATTACHMENTS:
S100370 Amendment No. 2 Cooperative Agreement-Construction Work
Project Ledger

□ocuSign Envelope ID: 6CE342C8-AA31-49BE-A9□E-CAAB□ 34E7F10
Item #23-0577
Contract No.:
Vendor No.: 0000054360
Control No.: S100370
COOPERATIVE PROJECT AGREEMENT- CONSTRUCTION
The New Mexico Department of Transportation (Department), and the City of Santa Fe (Local Agency)
enter into this Agreement for Federal Highway Administration (FHWA) funding under NMSA 1978,
Section 67-3-28. This Agreement for Project Control No.: S100370 is effective as of the date of the last
party to sign it on the signature page.
1. Funding and Project Description.
a. Funding for Construction Work is as follows:
1. FFY 2023 fflGHW AY SAFETY IMPROVEMENT PROGRAM(HSIP} Funds
Department's 90.00% share $2,752,765
Design, ROW acquisition and construction of a roundabout at the intersection. DESIGN, ROW
ACQUISITION AND CONSTRUCTION OF A ROUNDABOUT AT THE INTERSECTION.
Agua Fria St/Cottonwood Drive Intersection. (Description as per STIP database, this agreement
only pertains to the Construction Work portion of Project Control No. S100370.)
2. ,State's matchin1:; 10.00% share
$305,863
For the purpose stated above.
3. The Total Project Funding for Construction Work
$3,058,628
b. Attached as Exhibit A is a table of data on funding as required by 2 CFR 200.331.
c. The Local Agency shall provide all the work, labor, materials and services necessary to perform the
Project.
d. The Local Agency is responsible for all Project costs that exceed federal funding.
e. The Local Agency must repay certain federal funding to the Department if:
1. The Project is cancelled.
2. An audit determines an overpayment or federal funds were used for ineligible cost items.
3. The construction of a road on a right-of-way acquisition is not undertaken within twenty (20)
years after the fiscal year in which the funds are authorized.
4. Acquisition of right-of-way or construction of the road for a preliminary engineering project is
not undertaken within ten (10) years following the fiscal year in which the project is authorized.
The Local Agency must repay or establish a repayment plan for the federal funds within forty-five
(45) days of notice from the Department.
2. Payment - Reimbursement.
The Department will reimburse the Local Agency upon receipt of reimbursement requests with supporting
documentation and certification that costs have been incurred. Reimbursement requests may be submitted
monthly or, at a minimum, quarterly. Expenses that are documented and determined to be eligible under 2
CFR Part 200 will be reimbursed based on the Local Agency's required Match. The final Project payment
request must be submitted within thirty (30) calendar days of completion of (a) the PS&E package or (b)
fmal payment to the contractor for Construction or Project Work and (c) prior to termination of this
Agreement. The Department will not reimburse the Local Agency for costs incurred (a) prior to obligation
Project Oversight Division Agreement Pagel CN S100370

DocuSign Envelope ID: 6CE342C8-AA31-49BE-A9DE-CAABD34E7F10
of federal funding and the effective date of this Agreement; (b) after expiration of this Agreement; or (c) in
excess of the federal funding identified in Section 1.
3. Federal, State and Department Requirements.
By entering into this Agreement, the Local Agency certifies and agrees to comply with any applicable
Federal and State laws and regulations, and terms and conditions as set forth in:
a. Title 23, U.S. Code Highways and its associated regulations
b. 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards. See Exhibit B.
c. 49 CFR Part 20, Lobbying Certification
d. 49 CFR Part 29, Governmentwide Debarment and Suspension (Nonprocurement) and
Governmentwide Debarment and Suspension (Grants) and Certification
e. The Department's policies and standards
f. The current Tribal/Local Government Handbook located at: https://www.dot.nm.gov/business-
support/proj ect-oversight-division/t-lpa-documents-and-information/
g. The Federal Funding Accountability and Transparency Act (FFATA) and certain contracting
requirements in regard to Office of Inspector General Reviews as identified on Exhibit B.
4. Term.
This Agreement becomes effective upon signature of all parties. The effective date is the date when the last
party signed the Agreement on the signature page. This Agreement terminates on August 30, 2024. If a
contract term extension is needed, the Local Agency must provide written request to the Region or District
T/LPA Coordinator sixty (60) days prior to the expiration date to ensure timely processing of an
Amendment. The Region or District will then have two weeks to submit to Project Oversight Division to
ensure timely processing of an Amendment.
5. Termination.
The Department may terminate this agreement and request repayment under Section 1e above for the
following reasons:
a. Failure to timely contract: The Local Agency, under a Design Agreement, must enter into a written
agreement with an engineering consultant within three (3) months from the effective date this
Agreement.
b. Inactivity: Ifthere is no Project expenditures for twelve (12) consecutive months.
c. Failure to comply: If the Local Agency fails to comply with any provision of this Agreement.
d. Local Agency's Request: The Local Agency may seek termination in a writing to the Department,
which will be fully considered.
6. Third Party Beneficiary.
This Agreement does not confirm any rights or remedies on anyone other than the Department and the Local
Agency. The Department is not a party to any agreement between the Local Agency and a Project contractor
at any tier.
7. New Mexico Tort Claims Act.
Neither party is responsible for liability incurred as a result of the other party's acts or omissions. Any
liability incurred is subject to the immunities and limitations of the New Mexico Tort Claims Act, NMSA
1978, Section 41-4-1, et seq. This paragraph is intended only to define the liabilities between the parties, and
it is not intended to modify, in any way, the parties' liabilities as governed by common law or the New
Mexico Tort Claims Act.
Project Oversight Division Agreement Page2 CN Sl00370

DocuSign Envelope ID: 6CE342CB-AA31-49BE-A9DE-CAABD34E7F10
8. Appropriation.
The terms of this Agreement are contingent upon sufficient appropriations and authorizations from the New
Mexico Legislature or the United States Congress when federal funds are involved. If sufficient
appropriations and authorizations are not made, this Agreement terminates immediately upon written notice
from the Department. The Department is not committed to expenditure of funds until they are programmed,
budgeted, obligated by FHWA, encumbered, and approved for expenditure. The Department's decision on
whether funds are sufficient is final.
9. Scope of this Agreement.
This Agreement constitutes the entire Agreement between the Parties. Any claimed covenant, term,
condition, warranty or promise of performance not included in this document or its amendments, is not part
of this Agreement and not enforceable. Performance of all duties and obligations must conform with and
must not contravene any state, local, or federal statutes, regulations, rules, or ordinances.
10. Severability.
In the event that any portion of this Agreement is determined to be void, unconstitutional, or unenforceable,
the remainder of this Agreement remains in full force and effect.
11. Principal Contacts and Notices.
The principal contacts for this Agreement are listed below. Except as otherwise specified, all notices must
be in writing and must be given to the principal contacts listed below.
Reeion T/LPA Coordinator
Sharon R. Cruz
North Region T/LPA Coordinator
New Mexico Department of Transportation
P.O. Box 1149, Room 203
Santa Fe, NM 87504
Office: (505) 221-8220
E-mail: Sharonr.Cruz@dot.nm.gov
District T/LPA Coordinator
James Mexia, P.E.
T/LPA Coordinator
New Mexico Department of Transportation
P.O. Box 4127
Santa Fe, NM 87502
Office: (505) 231-1139
E-mail: James.Mexia@dot.nm.gov
Construction Liaison Eneineer
Eunice Cazares de Bravo
T/LPA Construction Liaison Engineer
New Mexico Department of Transportation
1570 Pacheco St., STE. Al0
Santa Fe, NM 87505
Office: (505) 321-8380
E-mail: Eunice.Cazares@dot.nm.gov
Local Aeency
Romella Glorioso-Moss
Project Oversight Division Agreement CN S100370

DocuSign Envelope ID: 6CE342C8-AA31-49BE-A9DE-CAABD34E7F10
Projects Administrator
City of Santa Fe
P.O. Box909
Santa Fe, New Mexico 87504
Office: 505-955-6623
E-mail: rsglorioso-moss@santafenm.gov
12. Amendment.
The terms of this Agreement may be amended by an instrument in writing executed by the parties.
The remainder of this page in intentionally left blank.
Project Oversight Division Agreement Page4 CN Sl00370

DocuSign Envelope ID: 6CE342C8,,AA31-49BE-A9DE-CAABD34E7F10
In witness whereof, each party is signing this Agreement on the date stated opposite of that party's
signature.
NEW MEXICO DEPARTMENT OF TRANSPORTATION
By: ___________
Cabinet Secretary or Designee
Date: ____________
Reviewed and Approved as to form and legal sufficiency by the New Mexico Department of
Transportation's Office of General Counsel
9/15/2023
Date:------------
CITY OF SANTA FE
By: Jo"'hn Blair (Sep 191 202311:23 MDT) Date: Sep 19, 2023
HJdtX John Blair, City Manager
ATTEST
By:....L--~-- -~--- Date: Sep 19, 2023
CITY OF SANTA FE Clerk XIV
Approved as to form and legal sufficiency by the City's Attorney
By: Marcos Martinez (Sep 191 2023 09:26 MDT)
CITY OF SANTA FE Attorney
Approved for finances
By: Emily K. Ost d Sep 191 202311:18 MDT)
CITY OF SANTA FE Finance Director
Project Oversight Division Agreement
Date: ____________
Date: Sep 19, 2023
Page5 CN Sl00370

DocuSign Envelope ID: 6CE342C8-AA31-49BE-A9DE-CAABD34E7F10
EXHIBIT A
2 CFR 200.331 Requirements
Federal Award Identification.
(i) Public Entity name (which must match the name associated with its :
I City of Santa Feunique entity identifier); !
:(ii) Public Entity's unique entity identifier (UEI); ! QLN2YKMMJ8X6
I
I
(iii) Federal Award Identification Number (FAIN); I Please see approved Federal Highway
1 form.
I
(iv) _F_ederal Award Date (see §200.39 Federal award date) of award to the ! Please see date on approved Federal
recIpIent by the Federal agency, 1 Highway form.
I Please see date on approved Federal
(v) Cooperative Project Agreement (Construction) Period of Performance ! Highway form thru 08/30/2024 (EndStart and End Date; I
1 Date).
I
(vi) Amount of Federal Funds Obligated by this action by the pass-through ! $2,752,765entity to the Public Entity; 1
i
(vii) Total Amount of Federal Funds Obligated to the Public Entity by the
1 This award is in addition to any previous
pass-through entity induding the current obligation; awards received by sub-recipient from
NMDOT.
1 The total amount of this award is in
(viii) Total Amount of the Federal Award committed to the Public Entity by addition to any previous awards receivedthe pass-through entity;
by sub-recipient from NMDOT.
' Design, ROW acquisition and construction
of a roundabout at the intersection.
(ix) Federal award project description, as required to be responsive to the DESIGN, ROW ACQUISITION AND
Federal Funding Accountability and Transparency Act (FFATA) ; CONSTRUCTION OF A ROUNDABOUT AT
THE INTERSECTION. Agua Fria
St./Cottonwood Drive Intersection
I
FHWA, New Mexico Department of
Transportation
(x) Name of Federal awarding agency, pass-through entity, and contact Sean Sandoval - 505 -660-6102,information for awarding official of the Pass-through entity;
Sean.Sandoval@state.nm.us
, P.O. Box 1149 Santa Fe, NM 87501-1149
I
I
(xi) CFDA Number and Name; I 20.205- Highway Planning & ConstructionI
I
I
(xii) Identification of whether the award is R&D; and ! No R&D
i
(xiii) Indirect cost rate for the Federal award (induding if the de minimis IN/Arate is charaed oer &200.414 Indirect /F&A\ costs\.
Project Oversight Division Agreement Page6 CN Sl00370

DocuSign Envelope ID: 6CE342C8-AA31-49BE-A9DE-CAABD34E7F10
EXHIBITB
Uniform Administrative Requirements and Audit
2 CFR § 200, Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal
Awards, applies to each non-profit organization, each institution of higher education, and local
governments as a whole when they or one of their departments receives federal funds. 2 CFR § 200 is
formally 0MB Circular A-133. Any non-profit organization, institution of higher education, or local
government spending more than $750,000 in federal funds from all sources within a 12-month period must
have an audit performed on the use of the funds. The Department defines the 12-month period as July 1 to
June 30.
Federal Funding Accountability and Transparency Act (FFATA).
The FFA TA requires full disclosure to the public of all entities or organizations receiving federal funds.
Central to this law is www.USASpending.gov, a publicly available website with searchable information on
each federal grant and contract over $25,000. In addition, the Federal Subaward Reporting System (FSRS),
www.FSRS.gov, was developed for reporting on executive compensation and first-tier subawards. The
Local Agency is required to register with the US Contractor Registration (System for Award Management
[SAM] System) and get a Unique Entity Identifier (UEI) number. The Local Agency is responsible for
providing their executive compensation and subaward information to the Department for entry into
FSRS.gov. The Department is responsible for providing award information to USASpending. The type of
information reported includes:
• Name of Local Agency receiving the award
• Amount of Award
• Funding Agency
• NAICS code for contracts or the Catalog of Federal Domestic Assistance program number
for grants
• Program source
• Award title descriptive of the purpose of the funding action
• Location of the Local Agency, including the Congressional District
• Place of performance of the program or activity, including the Congressional District
• UEI number of the Local Agency and its parent organization if one exists
• Total compensation - If the Local Agency in the preceding year received eighty (80)
percent or more of its annual gross revenues in federal awards, which exceeds $25 million
annually, and the public has no access to this information under the Securities Exchange
Act or the Internal Revenue Code, then the names of the top five executives of the Local
Agency are also required to comply with the FFAT A.
• The Department will extract as much information as possible from the Local Agency's
grant application and standard reports.
Office of Inspector General Review
The Local Agency, when procuring services, shall provide to all bidders the reporting and oversight
requirements that they are bound to from the time of bid submission. The following provisions must be
included in all prime contracts, subcontracts, and other contracts for services for a federally funded project:
Project Oversight Division Agreement Page7 CN Sl00370

DocuSign Envelope ID: 6CE342C8-AA31-49BE-A9DE-CAABD34E7F10
1. Inspector General Reviews: Any Inspector General of a federal department or executive agency
shall review, as appropriate, any concerns raised by the public about specific investments using
federal funds. Any findings of such reviews not related to an ongoing criminal proceeding shall be
relayed immediately to the New Mexico Department of Transportation or the agency concerned.
2. Access of Offices of Inspector General to Certain Records and Employees: With respect to each
contract or grant awarded using federal funds, any representative of an appropriate Inspector General
appointed under the Inspector General Act of 1978, 1,5 USC App. 3 and specifically§ 8G, 5 USC App.
3 (2014) is authorized to examine any records of the contractor or grantee, any of its subcontractors or
sub-grantees, or any state or local agency administering such contract, that pertain to, and involve
transactions relating to, the contract, subcontract, grant, or sub-grant; and to interview any officer or
employee of the contractor, grantee, sub-grantee, or agency regarding such transactions. In addition, the
Local Agency should do the following:
a. Allow access by the Government Accountability Office Comptroller General and his representatives
to examine any records of the contractor or any of contractor's subcontractors, or any state or local
agency administering such contract that directly pertain to, and involve transactions relating to, the
contract or subcontract
b. Allow the Comptroller General and his representatives to interview any officer or employee of the
contractor or any of contractor's subcontractors, or of any state or Local Agency administering the
contract, regarding such transactions
Nothing in this section shall be interpreted to limit or restrict in any way any existing authority of an
Inspector General. The Department's Office oflnspector General (OIG) has the authority to carry out all
duties required. The duties are the same as those specified in Federal Law: OIG, 23 USC§ 302 (1998)
(the capability to carry out the duties required by law); 23 USC§ 112(2) (2012) (contracting for
engineering and design services); the review of Federal-aid construction contract.
Project Oversight Division Agreement Page8 CN Sl00370

From:
To:
Subject:
Date:
Attachments:
Schwamberger. Chrjstjne. DOT
Hurtado. Jacgulynn. DOT
RE: 5100370 Page Swap Request
Monday, September 18, 2023 2:17:25 PM
iroaqe003.png
iroageoo1,oog
iroaaeoos,ong
OK, Jackie, I concur with the page swap since I am the only one affected, the original incorrect
version has been deleted, and there will be only one correct version circulating. Chris
~ 01t. ~~
Assistant General Counsel
New Mexico Department of Transportation
P.O. Box 1149
Santa Fe, New Mexico 87504-1149
Cell : (SOS) 490-2696
Fax: (505) 476-3639
Cbristine.Schwamberger@dot.nm.gov
New Mexico oePARrMeNr oF
TRANSPORTATIONMDOILITY POR CVERYONC
CONFIDENTIALITY NOTICE: This email, including all replies, forwards, and attachments, is intended
for the sole use of the above-identified recipients. It may contain information that is privileged and
confidential, and is protected by privilege of attorney-client communication, attorney work product,
or otherwise. Unauthorized dissemination, distribution or copying of this communication is strictly
prohibited . If this email has been sent to you in error, or if you are not an intended recipient, please
delete and destroy all copies of this email and attachments, and immediately notify me by email at
the above address. Thank you.
From: Hurtado, Jacqulynn, DOT <Jacqulynn.Hurtado@dot.nm.gov>
Sent: Monday, September 18, 2023 9:49 AM
To: Schwamberger, Christine, DOT <Christine.Schwamberger@dot.nm .gov>
Subject: S100370 Page Swap Request
Importance: High
Gooo( morn.in~ Ch.ristine.

Upon sen~in9 S1OO37O to th.e entitj for si9nQtu.res, it WQS fou.n~ th.Qt th.e Sfote MQtch.
percenfo9e (#2) WQS liste~ incorrectlj on th.e Q9reernent. rh.e Q9reernent sh.ou.l~ h.Qve
reflecte~ 10% insteQ~ of 100%. Du.e to th.e tirne constrQint for th.e close of Fe~erQI FiscQI
YeQr 2023, I Qrn reciu.estin9 j0u.r concu.rrence to correct th.e rnQtch. % to 10% QI'\~ u.tilize
j0u.r si9nQtu.re frorn 9/15/2023. rh.e Q9reernent h.Qs not been si9ne~ bj th.e entitj or
execu.te~ bj th.e Secreforj, Atfoch.e~ is th.e incorrect Q9reernent QI'\~ th.e revise~
Q9reernent to review.
Incorrect Contract No.:
Ve ndor No.: 0000054360
Control No.: S 100370
CO OP ERA TTVE PROJECT AGREEM~: NT - CONSTR UCTION
The New Mexico Department of T ransportation (Department), and the City of Santa Fe (Local Agency)
enter into this Agreement for Federal Hi ghway Administration (FHWA) funding under NMSA 1978,
Section 67-3-28. This Agreement for Project Control No.: S 100370 is effective as of the date of the last
party to sign it on the signature page.
I. Funding anti Projec t Descriplion.
a. Funding for Construction Work is as follows:
Revise~
I. FFY 2023 IUGHW A Y SAFETY IMPROVEMENT PROGRAM{HSIP} fu nds
Department's 90.00% sha re $2,752,765
Des ign, ROW acq uisit ion and construction of a roundabout at the intersection. DES IGN, ROW
ACQ ISITION AND CONSTRUCTION OF A RO UNDAJ3O TAT TH:E INTERSECTION .
Agua Fria St./Cottonwood Drive Intersection . (Descript ion as per STll' database, this agreement
only pertains to the Construction Work portion of Project Control No . S100370.)
2. State's matching 100.00% share
$305,863
For the purpose stated above.
3. The Total Pro ject Funding for Constmction Work
$3,058.628

Contract No.:
Vendor No.: 0000054360
Control No. : S100370
COOPERATIVE PROJECT AGREEMENT -CONSTRUCTION
The New Mexico Department of Transportation (Department), and the City of Santa Fe (Local Agency)
enter into this Agreement for Federal Highway Administration (FHWA) funding under NMSA 1978,
Section 67-3-28. This Agreement for Project Control No.: SI 00370 is effective as of the date of the last
party to sign it on the signature page.
1. Funding and Project Description.
a. Funding foc Construction Work is as follows:
1. FFY 2023 HICHW AY SAFETY IMPROVEMENT PROGRAM{HSIP) Funds
Department's 90.00% share $2,752,765
Design, ROW acquisition and construction of a roundabout at the intersection. DESIGN, ROW
ACQUISlTION AND CONSTRUCTION OF A ROUNDABOUT AT THE INTERSECTION.
Agua Fria SL/Cottonwood Drive Intersection. (Description as per STIP database, this agreement
only pertains to the Construction Work portion of Project Control No. S100370.)
2. _State's matcbin~ 10.00% share
For the purpose stated above.
3. The Total Project Funding for Construction Work
JQC9.1A.l~rtrt H1A.rtQcfo
Project Overs i~ht Division.
New Mexico DepQrt rnen.t of TrQrtspo rbtiort
(505) 690-6016
$305 ,863
$3,058,628

Docusign Envelope ID: C3C273C7-F7A9-46A1-8F16-5C4D5B4613DF
Contract No.:
Vendor No.:
Control No.:
CFDANo:
FIRST AMENDMENT TO
ITEM # 24-0526
0000054360
S100370
20.205- Highway Planning &
Construction
COOPERATIVE PROJECT AGREEMENT-CONSTRUCTION WORK
This First Amendment is to the Cooperative Project Agreement entered into between the New Mexico
Department of Transportation (Department) and City of Santa Fe (Local Agency). This Amendment is
effective as of the date of the last party to sign on the signature page.
RECITALS
Whereas, the Department and the Local Agency entered into an Agreement, Contract No. D19946, on
October 2, 2023; and,
Whereas, Section 12 allows for modification of the Agreement by an instrument in writing executed by
the parties; and,
Whereas, the Department and the Local Agency want to extend the term of the Agreement to allow for
Project completion; and,
Whereas, the parties agree to modify this Agreement.
Now, therefore, the Department and the Local Agency agree as follows:
1. Section 4, Term, is deleted and replaced with the following:
4. Term.
This Agreement is effective on October 2, 2023. This Agreement terminates on September 30,
2026. If a contract term extension is needed, the Local Agency must provide a written request to
the Region or District T/LPA Coordinator sixty (60) days prior to the expiration date to ensure
timely processing of an Amendment.
2. Exhibit A is deleted and replaced with the attached Exhibit A.
All other obligations set forth in the Original Agreement shall remain in full force and effect unless
expressly amended or modified by this First Amendment.
Project Oversight Division Amendment CN S100370

Docusign Envelope ID: C3C273C7-F7A~6A1-8F16-5C4D5B4613DF
In witness whereof, each party is signing this Agreement on the date stated opposite of that party's
signature.
NEW MEXICO DEPARTMENT OF TRANSPORTATION
By: ___________
Cabinet Secretary or Designee
Date: -------------
Reviewed and approved as to form and legal sufficiency by the New Mexico Department of
Transportation's Office of General Counsel
lr DocuSigned by:
By: ~ ~~~26MY Date: -------------
08/06/24
Assistant General Counsel
City of Santa Fe
John otait Aug 28, 2024
By: John Blair (Au g 28, 202418:21 MDT) Date:-------------
John Blair, City Manager, signed pursuant to SFCC l l-4(F)(2)
ATTEST
By: ~
Geralyn Cardenas, Interim City Clerk
~
Approved as to form and legal sufficiency:
f(,e viH L NauitBy: Kevin L. Nault (Au g 221 202410:16 MDT)
Kevin L Nault, Assistant City Attorney
Approved for Finances
l';.t, 1-tBy: ALEXIS LOTERO (Aug 27 202412:18 MDT)
Emily Oster, Finance Director
Project Oversight Division Amendment
Aug 28, 2024
Date: ____________
Date: Aug 22, 2024
Date: 08/27/2024
2 CN S100370

Docusign Envelope ID: C3C273C7-F7A9-46A 1-8F16-5C4D5B4613DF
EXHIBIT A
2 CFR 200.331 Requirements
Federal Award Identification.
(i) Public Entity name (which must match the name associated with its I
Iunique entity identifier); ! City of Santa Fe
I
(ii) Public Entity's unique entity identifier (UEI); I
! QLN2YKMMJ8X6
I
(iii) Federal Award Identification Number (FAIN); I Please see approved Federal Highway
! form.
I
(iv) _F_ederal Award Date (see §200.39 Federal award date) of award to the !Please see date on approved Federal
recIpIent by the Federal agency; 1 Highway form.
I
(v) Cooperative Project Agreement (Construction) Period of Performance I Please see date on approved Federal
Start and End Date; ! Highway form thru 9/30/2026 (End Date).
I
(vi) Amount of Federal Funds Obligated by this action by the pass-through !entity to the Public Entity; 1 $2,752,765
(vii) Total Amount of Federal Funds Obligated to the Public Entity by the
! This award is in addition to any previous
pass-through entity including the current obligation ; awards received by sub-recipient from
NMDOT.
! The total amount of this award is in
(viii) Total Amount of the Federal Award committed to the Public Entity by addition to any previous awards receivedthe pass-through entity;
bv sub-recipient from NMDOT.
1 Design, ROW acquisition and construction
of a roundabout at the intersection.
(ix) Federal award project description , as required to be responsive to the DESIGN, ROW ACQUISITION AND
Federal Funding Accountability and Transparency Act (FFATA); CONSTRUCTION OF A ROUNDABOUT AT
THE INTERSECTION. Agua Fria
St./Cottonwood Drive Intersection
I • fFHWA, New Mexico Department o
Transportation
(x) Name of Federal awarding agency, pass-through entity, and contact Sean Sandoval - 505 -660-6102,information for awarding official of the Pass-through entity;
Sean.Sandoval@state.nm.us
i P.O. Box 1149 Santa Fe, NM 87501-1149
I
(xi) CFDA Number and Name; I
! 20.205- Highway Planning & Construction
I
(xii) Identification of whether the award is R&D; and I
I No R&D
(xiii) Indirect cost rate for the Federal award (including if the de minim is I
rate is charoed oer &200.414 Indirect (F&A) costs). IN/A
Proj ect Oversight Division Amendment 3 CN S100370

City of Santa Fe New Mexico
Finance Department
Project Ledger Request Form REPLACES ST2433002
Date of Request: _0_8_11_1_12_0_26______ Project ID: _c_1P_21_3_3o_oo_______
Project Title: Agua Fria - Cottonwood Dr Roundabout GrantID: S2411/UPDATED A-2
£'RIKALU1ANApproved By: ERIKA LUJAN (Aug 13, 2026 08:40:24 MDl)
Project Type: Iv" ICIP lv"I Grant D Internal Tracking CMT (Finance Use Only)
Department: Public Works
Project Date Range: 0910112023
Project Manager: Romella Glorioso-Moss Ext: 6623
to 09/30/2028 ltl'ICreate Fixed Asset
It/I Multi-Funding (complete all funding sources, should equal 100%)
Funding Source: NMDOT % of Funding: 10
-------------- -------------
MUNIS ORG: 3309980 MUNIS OBJ: 490150 Awarded Amount: $305,863
-------- --------
Funding Source: _u_s_□_o_Tt_F_Hw_A__________ % of Funding: _9_0 ____________
MUNIS ORG: 3309980 MUNIS OBJ: 490550 Awarded Amount: $2,752,765
-------- --------
Expense String Phase:
A project must have at least one phase identified, this can be used as an additional level of tracking, for example,
CIP - Design, Construction, etc. For Grants can be used as reimbursable types, such as transportation, salaries.
(You can create more than one phase and you can default MUNIS ORGs and OBJs, optional)
Phase: Construction MUNIS ORG: 3309980 MUNIS OBJ: 572970
------- --------
THIS PL REPLACED ST2433002-DUE TO MUNIS GLITCH/PROJECT RANGE
Grants Only Oist all grants if applicable):
GrantorName: NMDOT MOA-S100370-A2
AR Charge Code: _ 3_3_o9_9_8_0_.4_9_01_5_o_______
Awarded Amount: 3058628.00
--------
D Grant funds multiple projects
(Complete a form for each project)
Grantor Id: ___________Federal CFDA (if applicable): _2_0._20_5__________
Grantor Name: Awarded Amount:
------------------ --------
AR Charge Code: ______________ D Grant funds multiple projects
(Complete a form for each project)
Grantor Id: ___________Federal CFDA (if applicable): ____________
(If grants please provide all grant award documents with form) D Attached Grant Documentation

Contract No.:
Vendor No.:
Control No.:
CFDANo:
SECOND AMENDMENT TO
0000054360
S100370
20.205- Highway Planning &
Construction
COOPERATIVE PROJECT AGREEMENT- CONSTRUCTION WORK
This Second Amendment is to the Cooperative Project Agreement entered into between the New Mexico
Department of Transportation (Department) and City of Santa Fe (Local Agency). This Amendment is
effective as of the date of the last party to sign on the signature page.
RECITALS
Whereas, the Department and the Local Agency entered into an Agreement, Contract No. D19946, on
October 2, 2023; and,
Whereas, Section 12 allows for modification of the Agreement by an instrument in writing executed by
the parties; and,
Whereas, the Department and the Local Agency want to extend the term of the Agreement to allow for
Project completion; and, utility relocations prior to the start of the actual construction because utility
conflicts were a major factor affecting project completion and,
Whereas, the parties agree to modify this Agreement.
Now, therefore, the Department and the Local Agency agree as follows:
1. Section 4, Term, is deleted and replaced by the following:
4. Term.
This Agreement is effective on October 02, 2023 . This Agreement terminates on September 30,
2028. If a contract term extension is needed, the Local Agency must provide written request to
the Region or District T/LPA Coordinator sixty (60) days prior to the expiration date to ensure
timely processing of an Amendment. The Region or District will then have two weeks to submit
to Project Oversight Division to ensure timely processing of an Amendment.
2. Exhibit A is deleted and replaced with the attached Exhibit A.
All other obligations set forth in the Original Agreement shall remain in full force and effect unless
expressly amended or modified by this Second Amendment.
Project Oversight Division Amendment CN Sl00370

Docusign Envelope ID: 10DEE4EC-A1AE-8226-8314-A40AE1A910A3
In witness whereof, each party is signing this Agreement on the date stated opposite of that party's
signature.
NEW MEXICO DEPARTMENT OF TRANSPORTATION
By: ------------- Date: ------------Cab inet Secretary or Designee
Reviewed and Approved as to form and legal sufficiency by the New Mexico Department of
Transportation's Office of General Counsel
G '"""""
By: Y :~EO~t~
Assistant Genera Counsel
City of Santa Fe
By:-------------
City of Santa Fe Mayor
ATTEST
By: __________
CITY OF SANTA FE Clerk
Date: 07/10/26
------------
Date: ------------
Date: ------------
Approved as to form and legal sufficiency by the State' s Attorney
KcVIN l. NAULTBy: KEVIN L. NAULT (Aug 7, 2026 08:49:40 MDT)
CITY OF SANTA FE Attorney
By: 4AWili~
CITY OF SANTA FE Finance Director
Project Oversight Division Amendment
Date: 08/07/2026
Date: 08/20/2026
2 CN S100370

EXHIBIT A
2 CFR 200.331 Requirements
Federal Award Identification.
(i) Public Entity name (which must match the name associated with its
unique entity identifier);
(ii) Public Entity's unique entity identifier (UEI);
(iii) Federal Award Identification Number (FAIN);
I
I
• City of Santa Fe
I
I
1 QLN2YKMMJ8X6
: Please see approved Federal Highway
1 form.
(iv) Federal Award Date (see §200.39 Federal award date) of award to the : Please see date on approved Federal
recipient by the Federal agency; 1 Highway form.
(v) Cooperative Project Agreement(Construction) Period of Performance
Start and End Date;
(vi) Amount of Federal Funds Obligated by this action by the pass-through
entity to the Public Entity;
(vii) Total Amount of Federal Funds Obligated to the Public Entity by the
pass-through entity including the current obligation;
(viii) Total Amount of the Federal Award committed to the Public Entity by
the pass-through entity;
(ix) Federal award project description, as required to be responsive to the
Federal Funding Accountability and Transparency Act (FFATA);
(x) Name of Federal awarding agency, pass-through entity, and contact
information for awarding official of the Pass-through entity;
(xi) CFDA Number and Name;
(xii) Identification of whether the award is R&D; and
(xiii) Indirect cost rate for the Federal award (including if the de minimis
rate is charaed oer &200.414 Indirect (F&A) costs).
Project Oversight Division Amendment 3
Please see date on approved Federal
Highway form thru 09/30/2028 (End
Date).
$135,000
This award is in addition to any previous
awards received by sub-recipient from
NMDOT.
1 The total amount of this award is in
: addition to any previous awards received
1 by sub-recipient from NMDOT.
1 Agua Fria St./Cottonwood DriveI
1 Intersection. Design, ROW Aquistion and
: Construction of a Roundabout at the
: intersection. Intersection at Agua Fria and
1 Cottonwood Drive.
I
I
I
FHWA, New Mexico Department of
Transportation
Sean Sandoval - 505 -660-6102,
Sean.Sandoval@state.nm.us
P.O. Box 1149 Santa Fe, NM 87501-1149
20.205- Highway Planning & Construction
1 No R&D
I
IN/A
CN Sl00370

CN S100370 Agreement CAO
Final Audit Report
Created:
By:
Status:
Transaction ID:
Documents:
Number of Documents:
2026-08-07
MATTHEW HARDING (mrharding@santafenm.gov)
Signed
CBJCHBCAABAADVqcrSaS-pR1 v89OW2S2nTqh9XJQQzDn
CN S100370 Agreement CAO.pdf (3 pages)
Document page count: 3
Number of supporting files: 0
Supporting files page count: 0
"CN S 100370 Agreement CAO" History
~ Document created by MATTHEW HARDING (mrharding@santafenm.gov)
2026-08-07 - 2:29:23 PM GMT- IP address: 63.232.20.2
r2.. Document emailed to KEVIN NAULT (klnault@santafenm.gov) for signature
2026-08-07 - 2:30:18 PM GMT
~ Email viewed by KEVIN NAULT (klnault@santafenm.gov)
2026-08-07 - 2:48:46 PM GMT- IP address: 63.232.20.2
2026-08-07
0o Signer KEVIN NAULT (klnault@santafenm.gov) entered name at signing as KEVIN L. NAULT
2026-08-07 - 2:49:38 PM GMT- IP address: 63.232.20.2
0o Document e-signed by KEVIN L. NAULT (klnault@santafenm.gov)
Signature Date: 2026-08-07 - 2:49:40 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: TYPE
C, Agreement completed.
2026-08-07 - 2:49:40 PM GMT
I Poweredby
Adobe
Acrobat Sign

GB NMDOT TERM EXTENSION AMENDME- - - -
NT_2_(AGUA_FRIA-COTTONWOOD)_signed
(3)
Final Audit Report
Created:
By:
Status:
Transaction ID:
2026-08-19
JUAN VELA Gevela@santafenm.gov)
Signed
CBJCHBCAABMcE0Fn4QrXy_E1 sG06Udp9Y4wr0-AXDC4
2026-08-20
Documents: GB_NMDOT_TERM_EXTENSION_AMENDMENT_2_(AGUA_FRIA-COTTONWOOD)_signed (3).pdf (17
pages)
CN_S100370_AgreemenLCAO_-_signed (3).pdf (4 pages)
Number of Documents: 2
Document page count: 21
Number of supporting files: 0
Supporting files page count: 0
"GB_NMDOT_TERM_EXTENSION_AMENDMENT_2_(AGUA_F
RIA-COTTONWOOD)_signed (3)" History
~ Document created by JUAN VELA Gevela@santafenm.gov)
2026-08-19- 9:20:48 PM GMT- IP address: 63.232.20.2
12.. Document emailed to JUAN VELA Gevela@santafenm.gov) for filling
2026-08-19- 9:22:25 PM GMT
0"4) Form filled by JUAN VELA Gevela@santafenm.gov)
Form filling Date: 2026-08-19- 9:22:52 PM GMT -Time Source: server- IP address: 63.232.20.2
l2. Document emailed to Monica Maestas (mfmaestas@santafenm.gov) for signature
2026-08-19- 9:23:00 PM GMT
~ Email viewed by Monica Maestas (mfmaestas@santafenm.gov)
2026-08-19 - 10:04:40 PM GMT- IP address: 76.113.88.69
6; Document e-signed by Monica Maestas (mfmaestas@santafenm.gov)
Signature Date: 2026-08-20 - 4:36:25 PM GMT - Time Source: server- IP address: 76.113.88.69 - Signature Appearance Selected: IMAGE
I Poweredby
Adobe
Acrobat Sign

0 Agreement completed.
2026-08-20 - 4:36:25 PM GMT
I Poweredby
Adobe
Acrobat Sign