Regular Finance Committee Meeting - Second Monday — Tue, Sep 8, 2026 · 7.b Request for Approval of a Budget Adjustment Request (BAR) in the Total Amount of $1,000,000 from the 1/2% Capital GRT Fund to FY27 Services Contracts to Support City Enterprise Systems. (Eric Candelaria, ITT Department Director; edcandelaria@santafenm.gov) Committee Review: Finance Committee: 09/08/2026 Governing Body: 09/09/2026
City of Santa Fe Memorandum200 Lincoln Ave, Santa Fe, NM 87501 I santafenm.gov
To:
From:
CC:
Date:
Re:
Governing Body
Leonard I Romero, ITT Procurement Coordinator
Kayla Conner, ITT Business Ops Manager
August 26,2026
Request for BAR
BACKGROUND:
We were notified of anticipated necessary funding for the ITT Enterprise Resource Planning (ERP) project and
are requesting approval of a BAR to appropriate and move funds, allowing us to utilize the funding as needed
for FY27 project expenses, including MUNIS/EnerGov support, project management consulting, and legacy
system support.
3253950-510310 (Service Contracts) $1,000,000.00
ACTION:
Approval of BAR
DATE
JUSTIFICATION: (use additional page if needed)
--Attach supporting documentation/memo
Fund Balance
Fund(s) Affected Increase/(Decrease)
365 (1,000,000)
TOTAL: (1,000,000)
Kayla M Conner 7/27/2026
Prepared By {print name} Date Budget Officer Date
City Council
Division Director Signature {optional} Date Approval Date Finance Director { $5,000} Date
Agenda Item #:
Department Director Signature Date City Manager { $60,000} Date
Log # {Finance use only } :
Journal # {Finance use only } :
to ITT ERP SVC CNTR
ERP CIP / Capital Transfer from 1/2% Capital GRT Fund
REVENUES
CITY COUNCIL APPROVAL
City Council agenda items ONLY}
1,000,000.00 -$
{enter as negative #}
(1,000,000)
{enter as positive #}
1,000,000
1,000,000
{enter as negative #}
DEPARTMENT / DIVISION NAME
INCREASE
{enter as positive #}
{Use this form for Finance Committee/
660365
Appropriation of anticipated necessary funding for the ITT Enterprise Resource Planning (ERP) project for FY27, including
City of Santa Fe, New Mexico
BUDGET AMENDMENT RESOLUTION (BAR)
OBJECT PROJECT
8/24/2026ITT - Project Management
{Complete section below if BAR results
in a net change to ANY Fund}
MUNIS/Energov support, project management consulting and legacy system support
DECREASE
760325
510310
3253950
ORG
3653501
3253950
EXPENDITURES
ITEM DESCRIPTION
1/2% Capital GRT Fund / Capital Transfer to ERP CIP
Service Contracts
Service Contracts BAR
Final Audit Report 2026-08-26
Created: 2026-08-26
By: Leonard Romero (liromero@santafenm.gov)
Status: Signed
Transaction ID: CBJCHBCAABAA5Kd-bLxmFtrntVNQjH88HNJAKfmb1oK_
Documents: MEMO T BARS.pdf (4 pages)
Number of Documents: 1
Document page count: 4
Number of supporting files: 0
Supporting files page count: 0
"Service Contracts BAR" History
Document created by Leonard Romero (liromero@santafenm.gov)
2026-08-26 - 8:01:52 PM GMT- IP address: 63.232.20.129
Document emailed to Kayla Conner (kmconner@santafenm.gov) for signature
2026-08-26 - 8:02:12 PM GMT
Email viewed by Kayla Conner (kmconner@santafenm.gov)
2026-08-26 - 8:06:04 PM GMT- IP address: 63.232.20.129
Document e-signed by Kayla Conner (kmconner@santafenm.gov)
Signature Date: 2026-08-26 - 8:06:19 PM GMT - Time Source: server- IP address: 63.232.20.129 - Signature Appearance Selected: IMAGE
Agreement completed.
2026-08-26 - 8:06:19 PM GMT