signed_GB_600_PURCHASING_MEMO_FOR_INLAND_KENWORTH_FY27_(1)_(1)_(1)

Extracted text

CoSF Version 6 1.14.2025
The Purchasing Memo
Date: July 29, 2026
To: Governing Body
Finance Committee
Public Utilities/ Public Works
From: Martin Valdez, ESD Fleet Manager
Via: Jesse Roach, Interim Public Utilities Department Director
Debora Trujillo, Environmental Services Division Director
Subject: Purchase of Five (5) Kenworth L770 Double-Axle Chassis
Vendor Name: Inland Kenworth US, Inc.
Munis Vendor Number: 10326
ITEM AND ISSUE:
Public Utilities Department, Environmental Services is requesting your review and approval, to purchase Five
(5) Kenworth L770 Double-Axle Chassis in the Total Amount of $1,119,655.00 excluding tax with Inland
Kenworth US, Inc. via Cooperative Educational Services (CES) Contract #2024-24-C121-ALL, expiring
05/21/2028.
BACKGROUND AND SUMMARY:
Environmental Services seeks to purchase five (5) Kenworth L770 Double-axle Chassis, powered by
compressed natural gas (CNG) to replace existing side-load recycling vehicles that will soon be 10 years old
and quickly becoming no longer viable due to consistently high maintenance costs. These chassis have
previously proven to be dependable, efficient, and durable in our fleet operations. This acquisition supports the
City of Santa Fe’s ongoing efforts to reduce emissions and lower our carbon footprint by transitioning to
cleaner, more sustainable fuel alternatives.
PRIOR APPROVALS AND SUPPORTING INFORMATION:
FUNDING SOURCE:
Fund Name/Number: ESD Enterprise Fund / Fund 510
Munis Org Name/Number: ESD Commercial Collections / 5100332
Munis Org Name/Number: ESD Recycling Collections / 5100334
Munis Object Name/Number: Vehicles > 1.5 / 571000MJV
MJVDT
DTJesse Roach

Budget Officer / Designee: Date:
Budget Officer Comment/Exceptions:
PROCUREMENT METHOD:
The procurement method used was:
Cooperative Educational Services (CES) Contract Number: 2024-24-C121-ALL, RFP Number:
2024-24 (Medium & Heavy – Duty Trucks) Expires May 21, 2028
Chief Procurement Officer (CPO) / Designee: Date:
CPO Comment/Exceptions:
ASSOCIATED APPROVALS:
IT Components included? ☐ Yes | ☒ No
Approval: Title: Date:
Comment/Exceptions:
Vehicles included? ☒ Yes | ☐ No
Approval: Title: Date:
Comment/Exceptions:
Construction to City Facilities, Furniture, and/or Fixtures included? ☐ Yes | ☒ No
Approval: Title: Date:
Comment/Exceptions:
Is this an externally funded purchase? ☐ Yes | ☒ No
If yes, what is the issuing agency:
Approval: Title: Date:
Comment/Exceptions:
Is this a Capital Asset or Project? ☒ Yes | ☐ No
Project Ledger Number:
Approval: Title: Date:
Comment/Exceptions:
ATTACHMENTS:
Vendor’s Quote
CES Contract Award Letter
RFP 2024-24 / Contract
Chassis Specs
Fleet Maintenance Manager’s MemoJV08/04/202608/07/2026Asset to be noted in REQ in Munis





















































































Signature:Email:Signature:Email:Signature:Email:mjvaldez@santafenm.govDEBORA TRUJILLO (Jul 30, 2026 08:55:13 MDT)
DEBORA TRUJILLOdctrujillo@santafenm.govjdroach@santafenm.gov

PURCHASING_MEMO_FOR_INLAND_KENWO
RTH_FY27 (1)
Final Audit Report 2026-08-04
Created: 2026-08-04
By: JUAN VELA (jevela@santafenm.gov)
Status: Canceled / Declined
Transaction ID: CBJCHBCAABAAzFPf_VS__sff9Cnu9t0l7s5jeajbYmc-
Documents: PURCHASING_MEMO_FOR_INLAND_KENWORTH_FY27 (1).pdf (45 pages)
"PURCHASING_MEMO_FOR_INLAND_KENWORTH_FY27 (1)"
History
Document created by JUAN VELA (jevela@santafenm.gov)
2026-08-04 - 9:41:55 PM GMT- IP address: 63.232.20.2
Document emailed to JUAN VELA (jevela@santafenm.gov) for filling
2026-08-04 - 9:47:29 PM GMT
Form filled by JUAN VELA (jevela@santafenm.gov)
Form filling Date: 2026-08-04 - 9:47:47 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: TYPE
Document emailed to Andrew Hopkins (ajhopkins@santafenm.gov) for signature
2026-08-04 - 9:47:58 PM GMT
Email viewed by Andrew Hopkins (ajhopkins@santafenm.gov)
2026-08-04 - 9:54:46 PM GMT- IP address: 104.47.65.254
Document e-signed by Andrew Hopkins (ajhopkins@santafenm.gov)
Signature Date: 2026-08-04 - 9:56:03 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: IMAGE
Document sent to JoAnn Lovato (jdlovato@santafenm.gov) and Travis Dutton-Leyda
(tkduttonleyda@santafenm.gov) for signature. One of them to sign
2026-08-04 - 9:56:15 PM GMT
Email viewed by JoAnn Lovato (jdlovato@santafenm.gov)
2026-08-04 - 9:56:22 PM GMT- IP address: 51.54.38.120
Email viewed by Travis Dutton-Leyda (tkduttonleyda@santafenm.gov)
2026-08-04 - 10:28:53 PM GMT- IP address: 153.66.19.138

Document declined by JoAnn Lovato (jdlovato@santafenm.gov)
Decline reason: Missing Assets approval
2026-08-04 - 10:32:00 PM GMT- IP address: 63.232.20.2

PURCHASING_MEMO_FOR_INLAND_KENWO
RTH_FY27 (1) (1)
Final Audit Report 2026-08-07
Created: 2026-08-05
By: JUAN VELA (jevela@santafenm.gov)
Status: Signed
Transaction ID: CBJCHBCAABAA4k4eBLwLq6P-aR3IYDy6KEeirtCEdFR0
Documents: PURCHASING_MEMO_FOR_INLAND_KENWORTH_FY27 (1) (1).pdf (47 pages)
Number of Documents: 1
Document page count: 47
Number of supporting files: 0
Supporting files page count: 0
"PURCHASING_MEMO_FOR_INLAND_KENWORTH_FY27 (1)
(1)" History
Document created by JUAN VELA (jevela@santafenm.gov)
2026-08-05 - 4:07:35 PM GMT- IP address: 63.232.20.2
Document emailed to JUAN VELA (jevela@santafenm.gov) for filling
2026-08-05 - 4:12:52 PM GMT
Form filled by JUAN VELA (jevela@santafenm.gov)
Form filling Date: 2026-08-05 - 4:13:13 PM GMT - Time Source: server- IP address: 63.232.20.2
Document sent to JoAnn Lovato (jdlovato@santafenm.gov) and Travis Dutton-Leyda
(tkduttonleyda@santafenm.gov) for signature. One of them to sign
2026-08-05 - 4:13:25 PM GMT
Email viewed by Travis Dutton-Leyda (tkduttonleyda@santafenm.gov)
2026-08-05 - 7:23:42 PM GMT- IP address: 63.232.20.2
Email viewed by JoAnn Lovato (jdlovato@santafenm.gov)
2026-08-07 - 8:05:31 PM GMT- IP address: 63.232.20.2
Document e-signed by JoAnn Lovato (jdlovato@santafenm.gov)
Signature Date: 2026-08-07 - 8:08:27 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: IMAGE

Agreement completed.
2026-08-07 - 8:08:27 PM GMT