High_Desert_Contract_3260419_Package_Finance approved

Extracted text

City of Santa Fe
200 Lincoln Ave, Santa Fe, NM 87501 I santafenm.gov
Michael J. Garcia, Mayor
Purchasing Memo
Date: July 14, 2026
To: Governing Body, Finance Committee, and Public Works & Utilities Committee
Via: Sam Burnett, Public Works Department Director ~suRNEn
Carol Swenson, Public Works Business Operations Manager vvoNNE sWENsoN
Melissa McDonald, Parks and Open Space Division Director MMc,
From: Scott Overlie, Parks and Open Space Project Manager Ill Sao
~
Subject: On-Call General Landscaping, Irrigation, and Snow Removal Services
Vendor Name: High Desert Landscape Maintenance
Munis Vendor Number: 3491
ACTIONS:
Request for Approval of a Construction Contract with High Desert Landscape
Maintenance for On-Call Landscape Management Services in the Total Amount of
$4,000,000 for Four Years. (Scott Overlie, Parks and Open Space Project Manager Ill;
saoverlie@santafenm.gov)
Committee Review
Public Works and Utilities Committee: 08/17/2026
Finance Committee: 08/24/2026
Governing Body: 08/26/2026
City Council ------------------------------------
Alma G. Castro, District 1
Patricia Feghali, District 1
Elizabeth "Liz" Barrett, District 2
Paul C. Bustamante, District 2
Lee Garcia, Mayor Pro Tern, District 3
Pilar F.H. Faulkner, District 3
Jamie Cassutt, District 4
Amanda Chavez, District 4

CONTRACT NUMBER:
The MUNIS Contract number for FY27 is #3260419.
BACKGROUND AND SUMMARY:
The City of Santa Fe currently contracts with six landscape management companies for
on-call services. On-call services are utilized in parks, open spaces, trails, rights of way,
medians, waterways and floodplains throughout Santa Fe. These services help
streamline processes to efficiently address routine operations, illegal dumping and
emergency maintenance on an as-needed basis. Services provided through these
contracts include, but are not limited to: mowing, weed eating, brush removal, clearing
and grubbing, tree removal, stump grinding, chipping, planting, seeding, re-vegetation,
watering, herbaceous and woody pruning, fertilization, spraying, excavation, erosion
control, storm water best management practices, fine grading, cleanup and green waste
I waste disposal, snow plowing and sidewalk shoveling, ice control, and landscape and
irrigation installation.
The four-year contracts currently in place will expire in FY27. To ensure continuity of
operations, the Parks and Open Space Division issued a follow-on invitation to bid to
update service needs and prices. Eight companies responded and three were selected
to be put under contract based on fully-responsive, lowest bids for the range of task
items needed.
An On-call contract is not a guarantee of payment to the awarded vendor and is used
on a per task order basis assuming funding is available. The requesting department/
division shall provide, at a minimum, a detailed scope of work and/or drawings. The
vendor then provides a quote, which is vetted and negotiated by staff as needed. Once
an agreed upon cost is negotiated, a purchase order is produced for the scope of work.
All City of Santa Fe Departments will be authorized to utilize this on-call contract. All
must submit a detailed scope of work and receive written approval from the Parks and
Open Space Division Director before commencing work.
PRIOR APPROVALS AND SUPPORTING INFORMATION:
FUNDING SOURCE:
Fund Name/Number: Various
Munis Org Name/Number: Various
Munis Object Name/Number: Various
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A11tirew J H,pki11J
Budget Officer/ Design...e....e·----------- Date· 08/03/2026
Budget Officer Comment/Exceptio=ns=:;....________________
PROCUREMENT METHOD:
The procurement method used was NMSA 1978, Section 13-1-102, 1TB
Invitation to Bid (1TB) - This procurement was conducted through a competitive
sealed bid process in accordance with NMSA 1978, Section 13-1-103, Section 13-1-
110, and Section 13-1-111. The Invitation to Bid was released on March 27, 2026
through the City's OpenGov portal, and bids were due on April 20, 2026. The
OpenGov Project ID is FY26-COCITB-081. Bids were publicly opened on April 20,
2026 at the designated time. The following vendors submitted the lowest responsive
and responsible bids that met all specifications. Accordingly, the award of the contract
is recommended to:
Cassidy's Landscaping Inc.
High Desert Landscape Maintenance
Seeds of Wisdom LLC
Chief Procurement Officer (CPO)/Designee: <jA-b<Hth ~dzz,u Date: 0B/03/2026
CPO Comment/Exceptions_:_____________________
ASSOCIATED APPROVALS:
IT Components included? □ Yes I~ No
Approval:_________ Titl_e_:_________ Date:
Comment/Exception__s__: ______________________
Treasury/Point of Sale Components included? □ Yes I ~ No
Approval: Title:
Date:
Comment/Exceptio ......._______________________
Vehicles included? □ Yes I ~ No
Approval:--------- Title: Date:
Comment/Exceptions:
------------------------
Construction to City Facilities, Furniture, and/or Fixtures included? □ Yes I ~No
Page 3 of 4

Approval: Title:
Date:
Comment/Exceptions_:______________________
Is this an externally funded purchase? ~ Yes I □ No
If yes, what is the issuing agency: State and Local funds will likely be used. TBD
Approval:________ Title:
Date:
Comment/Exception_s_:______________________
Is this a Capital Asset or Project? □ Yes I ~ No
Project Ledger Number:
----------------------App rova I:------- Title:
Date:
Comment/Exceptions=-==----------------------
ATTACHMENTS:
Construction Contract
1TB Cost Proposal/Exhibit A
1TB Award Process
1TB Bid Tab
Horizons Declination
CPO Service Determination Email
Certificate of Liability Insurance (COi)
Non-Collusion Affidavit of Subcontractor
Page 4 of 4

CITY OF SANTA FE
CITY OF SANTA FE
CONSTRUCTION CONTRACT
On-Call General Landscaping, Irrigation, and Snow Removal
Services
THIS CONTRACT is made and entered into by and between the City of Santa Fe, New Mexico, hereinafter
referred to as the "City," and High Desert Landscape Maintenance, hereinafter referred to as the "Contractor,"
and is effective as of the date set forth below upon which it is executed by the Parties.
RECITALS
WHEREAS, the City, through its Governing Body, is authorized to enter into a construction Contract
for the project; and
WHEREAS, the City has procured this Contract according to the established State and Local
Purchasing procedures for contracts of the type and amount; and
The City and the Contractor hereby agree as follows:
I. SCOPE OF WORK
A. The Contractor shall perform the following work:
1. The Contractor shall perform all the work required by the Contract Documents for on-call
Vegetation Management, Landscape Construction, Irrigation Installation and Repair, Encampment
Clean-up, and Snow Plowing/Shoveling and Ice Control Services upon the request of the City (FY26-
COCITB-081 ). Once a need is identified, the City will issue a Written Task Order to the Contractor
detailing the services required. Upon receiving the City's request for services, the Contractor shall
promptly provide the City with an estimate (based upon the rates submitted in the Bid Form) cost
summary, and project schedule required to complete the assignment or task. Project schedules,
negotiated price, and completion dates shall be determined on a project-by-project basis and dependent
upon the urgency of that task. The Contractor may be required to do some of the work in phases. The
Contractor shall be required to provide the requested labor and all equipment and materials within one
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week of a request issuance of a Notice to Proceed. The Contractor shall agree to provide required labor
within 24 hours for emergency situations.
2. Contractor is responsible for all required permits and licenses required to perform this work. This
may include but is not limited to the Contractor being a licensed GB-98 General Building Contractor,
Licensed Urban Forester or Licensed Arborist.
3. Contractor shall be responsible for adherence to the Contract Documents, Construction
Documents, Specifications and approved directives. This responsibility shall include, but is not limited
to, adherence to ANSI 300 standards for all tree work, and NMDOT standards for all revegetation
seeding work and the City of Santa Fe Integrated Pest Management Program for all projects.
4. Contractor shall be responsible for any applicable Local, County, State and Federal requirements
and permits including, but not limited to, the City of Santa Fe's Stormwater Pollution Prevention
Program and Stormwater Best Management Practices.
5. Contractor shall be responsible for verifications of all existing conditions, measurements and
dimensions for bidding. Contractor shall be responsible for all permits, fees, and State and/or City
inspections associated with their work.
II. COMPENSATION
A. Payment. The City shall compensate the Contractor based on the itemized amounts and/or rates
specified in Exhibit A. Individual Task Orders for High Desert Landscape Maintenance shall not exceed
sixty-thousand dollars ($60,000) exclusive of GRT.
For the services described in the scope of work, the City agrees to pay the Contractor $3,697,284.81.
The services in the contract require Gross Receipts Tax (GRT). The GRT on this contract is levied at the
rate of 8.1875% equating $302,715.19.
The total not to exceed compensation on this Contract including GRT is $4,000,000.
B. The compensation represents a maximum amount. The Contractor must notify the City when the
Services provided under this Contract approach 90% of compensation total. Services rendered beyond
the maximum compensation amount will not be reimbursed unless the Contract is amended in writing
prior to the provision of such services.
C. Invoicing and Payment Terms. Payment will be made upon the City's acceptance of deliverables
and receipt of a detailed, certified invoice from the Contractor. Payments will be sent to the Contractor's
designated address or via direct deposit as the Contractor designates in the City of Santa Fe MUNIS
financial system. The City shall issue payment in accordance with the timelines required by law.
Invoices must be submitted no later than fifteen (15) days after the Contract's termination. Late invoices
may not be processed or paid.
D. Extended Payment Terms for Grant-Funded Contracts. For grant-funded agreements, the City
may issue payment within forty-five (45) days following submission of an undisputed payment request.
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m. TERM
THIS CONTRACT SHALL NOT BECOME EFFECTIVE UNTIL APPROVED BY THE CITY. This
Contract shall terminate four (4) years from the date of final signature unless terminated pursuant to the
Termination or Appropriations articles of this Contract. This Contract for construction services may not exceed
ten (10) years, including all extensions and renewals, except as otherwise provided by NMSA 1978, Sections
13-1-150 through 13-1-152 or SFCC 1987, Section 11-13.
IV. TERMINATION
A. Grounds. The City may terminate this Contract for convenience or cause. For contracts within
their authority, the City Manager or their designee is authorized to provide the notice of termination,
otherwise such notice of termination shall be provided by the Mayor or their designee as authorized by
the Governing Body. The Contractor may only terminate this Contract based upon the City's uncured,
material breach of this Contract.
6. Except as otherwise provided in Paragraphs "Construction Contract Performance and Payment
Bond" and "Penalties for Violation of Law", the City shall give Contractor written notice of termination
at least thirty (30) days prior to the intended date of termination.
7. Contractor shall give City written notice of termination at least thirty (30) days prior to the
intended date of termination, which notice shall (i) identify all the City's material breaches of this
Contract upon which the termination is based and (ii) state what the City must do to cure such material
breaches. Contractor's notice of termination shall only be effective (i) if the City does not cure all
material breaches within the thirty (30) day notice period or (ii) in the case of material breaches that
cannot be cured within thirty (30) days, the City does not, within the thirty (30) day notice period, notify
the Contractor of its intent to cure and begin with due diligence to cure the material breach.
8. Notwithstanding the foregoing, this Contract may be terminated immediately upon written notice
to the Contractor (i) if the Contractor becomes unable to perform the services contracted for, as
determined by the City; (ii) if, during the term of this Contract, the Contractor is suspended or debarred
by the City; or (iii) the Contract is terminated pursuant to Paragraph "Appropriations," of this Contract.
B. Liability. Except as otherwise expressly allowed or provided under this Contract, the City's sole
liability upon termination shall be to pay for acceptable work performed prior to the Contractor's receipt
or issuance of a notice of termination; provided, however, that a notice of termination shall not nullify or
otherwise affect either party's liability for pre-termination defaults under or breaches of this Contract.
The Contractor shall submit an invoice for such work within thirty (30) days of receiving or sending the
notice of termination. THIS PROVISION IS NOT EXCLUSIVE AND DOES NOT WAIVE THE CITY'S
OTHER LEGAL RIGHTS AND REMEDIES CAUSED BY THE CONTRACTOR'S DEFAULT/BREACH
OF THIS CONTRACT.
V. APPROPRIATIONS
The terms of this Contract are contingent upon sufficient appropriations and authorization being made
by the Governing Body for the performance of this Contract. If sufficient appropriations and authorization are
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not made by the Governing Body, this Contract shall terminate immediately upon written notice being given by
the City to the Contractor. The City's decision as to whether sufficient appropriations are available shall be
accepted by the Contractor and shall be final. If the City proposes an amendment to the Contract to unilaterally
reduce funding, the Contractor shall have the option to terminate the Contract or to agree to the reduced
funding, within thirty (30) days of receipt of the proposed amendment.
VI. STATUSOFCONTRACTOR
The Contractor and its agents and employees are independent contractors performing construction
services for the City and are not employees of the City. The Contractor and its agents and employees shall not
accrue leave, retirement, insurance, bonding, use of City vehicles, or any other benefits afforded to employees
of the City as a result of this Contract. The Contractor acknowledges that all sums received hereunder are
reportable by the Contractor for tax purposes, including without limitation, self-employment and business
income tax. The Contractor agrees not to purport to bind the City unless the Contractor has express written
authority to do so, and then only within the strict limits of that authority.
VII. CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BOND
A. When a construction contract is awarded in excess of twenty-five thousand dollars ($25,000), the
following bonds or security shall be delivered to the City and shall become binding on the parties upon
the execution of the contract. If the Contractor fails to deliver the required performance and payment
bonds, the Contractor's bid shall be rejected, its bid security shall be enforced to the extent of actual
damages. Award of the contract shall be made pursuant to the Procurement Code in the following
manner:
1. a performance bond satisfactory to the City, executed by a surety company authorized to do
business in this state and said surety to be approved in federal circular 570 as published by the United
States Treasury Department or the state board of finance or the local governing authority, in an amount
equal to one hundred percent of the price specified in the contract; and
2. a payment bond satisfactory to the City, executed by a surety company authorized to do business
in this state and said surety to be approved in federal circular 570 as published by the United States
Treasury Department or the state board of finance or the local governing authority, in an amount equal
to one hundred percent of the price specified in the contract, for the protection of all persons supplying
labor and material to the contractor or its subcontractors for the performance of the work provided for in
the contract.
B. A subcontractor shall provide a performance and payment bond on a public works building
project if the subcontractor's contract for work to be performed on a project is one hundred twenty-five
thousand dollars ($125,000) or more.
VIII. ASSIGNMENT
The Contractor shall not assign or transfer any interest in this Contract or assign any claims for money
due or to become due under this Contract without the prior written approval of the City.
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IX. SUBCONTRACTING
The Contractor shall not subcontract any portion of the services to be performed under this Contract
without the prior written approval of the City. No such subcontract shall relieve the primary Contractor from
its obligations and liabilities under this Contract, nor shall any subcontract obligate direct payment from the
City.
X. RELEASE
Final payment of the amounts due under this Contract shall operate as a release of the City, its officers
and employees from all liabilities, claims and obligations whatsoever arising from or under this Contract.
XI. CONFIDENTIALITY
Any confidential information provided to or developed by the Contractor in the performance of this
Contract shall be kept confidential and shall not be made available to any individual or organization by the
Contractor without the prior written approval of the City.
XII. PRODUCT OF SERVICE - COPYRIGHT
All materials developed or acquired by the Contractor under this Contract shall become the property of
the City and shall be delivered to the City no later than the termination date of this Contract. Nothing
developed or produced, in whole or in part, by the Contractor under this Contract shall be the subject of an
application for copyright or other claim of ownership by or on behalf of the Contractor.
XIII. CONFLICT OF INTEREST; GOVERNMENTAL CONDUCT ACT
A. The Contractor represents and warrants that it presently has no interest and, during the term of
this Contract, shall not acquire any interest, direct or indirect, which would conflict in any manner or
degree with the performance or services required under the Contract.
B. The Contractor further represents and warrants that it has complied with, and, during the term of
this Contract, will continue to comply with, and that this Contract complies with all applicable
provisions of the Governmental Conduct Act, NMSA 1978, Chapter 10, Article 16.
C. Contractor's representations and warranties in Paragraphs A and B of this Article are material
representations of fact upon which the City relied when this Contract was entered into by the
parties. Contractor shall provide immediate written notice to the City if, at any time during the term of
this Contract, Contractor learns that Contractor's representations and warranties in Paragraphs A and B
of this Article were erroneous on the effective date of this Contract or have become erroneous by reason
of new or changed circumstances. If it is later determined that Contractor's representations and
warranties in Paragraphs A and B of this Article were erroneous on the effective date of this Contract or
have become erroneous by reason of new or changed circumstances, in addition to other remedies
available to the City and notwithstanding anything in the Contract to the contrary, the City may
immediately terminate the Contract.
D. All terms defined in the Governmental Conduct Act have the same meaning in this section.
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XIV. AMENDMENT
A. This Contract shall not be altered, changed or amended except by instrument in writing executed
by the parties hereto and all other required signatories.
B. If the City proposes an amendment to the Contract to unilaterally reduce funding due to budget
or other considerations, the Contractor shall, within thirty (30) days of receipt of the proposed
Amendment, have the option to terminate the Contract, pursuant to the termination provisions as set
forth in "Termination" herein, or to agree to the reduced funding.
XV. CHANGE ORDERS
A. Changes. The Contractor may only make changes or revisions within the Scope of Work and/or
Exhibit A after receipt of written approval by the City Manager or his/her designee. Such change may
only be made to Tasks or Sub-Task as defined in the Scope of Work. Under no circumstance shall such
change affect the:
1. Deliverable requirements, as outlined in the Scope of Work;
2. Due date of any Deliverable, as outlined in the Scope of Work;
3. Compensation of any Deliverable, as outlined in the Scope of Work;
4. Contract compensation, as outlined in "Compensation"; or
5. Contract termination, as outlined in "Termination".
B. Change Request Process. In the event that circumstances warrant a change to accomplish the
Scope of Work as described above, a Change Request shall be submitted that meets the following
criteria:
1. The Project Manager shall draft a written Change Request for review and approval by the City
Manager to include:
a. the name of the person requesting the change;
b. a summary of the required change;
c. the start date for the change;
d. the reason and necessity for change;
e. the elements to be altered; and
f. the impact of the change.
2. The City Manager shall provide a written decision on the Change Request to the Contractor
within a maximum of ten (10) Business Days of receipt of the Change Request. All decisions made by
the City Manager are final. Change Requests, once approved, become a part of the Contract, and
become binding as a part of the original Contract.
XVI. MERGER
This Contract incorporates all the agreements, covenants, and understandings between the parties hereto
concerning the subject matter hereof, and all such covenants, agreements and understandings have been
merged into this written contract.
All terms and conditions of the 1TB and the Contractor's response to such document(s) are incorporated
herein by reference and are included in the order of precedence.
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No prior Agreement or understanding, oral or otherwise, of the parties or their agents shall be valid or
enforceable unless embodied in this Contract.
XVII. PENALTIES FOR VIOLATION OF LAW
NMSA 1978, Sections 13-1-28 through 13-1-199, imposes civil and criminal penalties for its
violation. In addition, the New Mexico criminal statutes impose felony penalties for illegal bribes, gratuities
and kickbacks.
xvm. EQUAL OPPORTUNITY COMPLIANCE
The Contractor agrees to abide by all federal and state laws and rules and regulations, and Santa Fe City
Code, pertaining to equal employment opportunity. In accordance with all such laws of the State of New
Mexico, the Contractor assures that no person in the United States shall, on the grounds of race, religion,
color, national origin, ancestry, sex, age, physical or mental handicap, or serious medical condition, spousal
affiliation, sexual orientation or gender identity, be excluded from employment with or participation in, be
denied the benefits of, or be otherwise subjected to discrimination under any program or activity performed
under this Contract. If Contractor is found not to be in compliance with these requirements during the life
of this Contract, Contractor agrees to take appropriate steps to correct these deficiencies.
XIX. APPLICABLE LAW
The laws of the State of New Mexico shall govern this Contract, without giving effect to its choice of
law provisions. Venue shall be proper only in a New Mexico court of competent jurisdiction in accordance
with NMSA 1978, Section 38-3-2. By execution of this Contract, Contractor acknowledges and agrees to
the jurisdiction of the courts of the State of New Mexico over any and all lawsuits arising under or out of
any term of this Contract.
XX. WORKERS' COMPENSATION
The Contractor agrees to comply with state laws and rules applicable to workers compensation
benefits for its employees. If the Contractor fails to comply with the Workers Compensation Act and
applicable rules when required to do so, this Contract may be terminated by the City.
XXI. OTHER INSURANCE
If the services contemplated under this Contract will be performed on or in City facilities or property,
Contractor shall maintain in force during the entire term of this Contract, the following insurance
coverage(s), naming the City as additional insured.
A. Commercial General Liability insurance shall be written on an occurrence basis and be a broad
as ISO Form CG 00 01 with limits not less than $2,000,000 per occurrence and $2,000,000 in the
aggregate for claims against bodily injury, personal and advertising injury, and property damage. Said
policy shall include broad form Contractual Liability coverage and be endorsed to name the City of
Santa Fe their officials, officers, employees, and agents as additional insureds.
B. Business Automobile Liability insurance for all owned, non-owned automobiles, with a
combined single limit not less than $1,000,000 per accident.
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C. Broader Coverage and Limits. The insurance requirements under this Contract shall be the
greater of (1) the minimum coverage and limits specified in this Contract, or (2) the broader coverage
and maximum limits of coverage of any insurance policy or proceeds available to the Named Insured. It
is agreed that these insurance requirements shall not in any way act to reduce coverage that is broader or
that includes higher limits than the minimums required herein. No representation is made that the
minimum insurance requirements of this Contract are sufficient to cover the obligations of Contractor
hereunder.
Contractor shall maintain the above insurance for the term of this Contract and name the City as an
additional insured and provide for 30 days cancellation notice on any Certificate of Insurance form
furnished by Contractor. Such certificate shall also specifically state the coverage provided under the policy
is primary over any other valid and collectible insurance and provide a waiver of subrogation.
XXII. RECORDS AND FINANCIAL AUDIT
The Contractor shall maintain detailed time and expenditure records that indicate the date; time, nature
and cost of services rendered during the Contract's term and effect and retain them for a period of three (3)
years from the date of final payment under this Contract. The records shall be subject to inspection by the
City. The City shall have the right to audit billings both before and after payment. Payment under this
Contract shall not foreclose the right of the City to recover excessive or illegal payments.
XXIII. INDEMNIFICATION
The Contractor shall indemnify, hold harmless, or insure the City, including its officers, employees or
agents, against liability, claims, damages, losses or expenses, including attorney fees, only to the extent that
the liability, damages, losses or costs are caused by, or arise out of, the acts or omissions of the indemnitor
or its officers, employees or agents. In the event that any action, suit or proceeding related to the services
performed by the Contractor or any officer, agent, employee, servant or subcontractor under this Contract is
brought against the Contractor, the Contractor shall, as soon as practicable but no later than two (2) business
days after it receives notice thereof, notify the legal counsel of the City.
XXIV. NEW MEXICO TORT CLAIMS ACT
Any liability incurred by the City of Santa Fe in connection with this Contract is subject to the
immunities and limitations of the New Mexico Tort Claims Act, NMSA 1978, Section 41-4-1, et. seq., as
amended. The City and its "public employees" as defined in the New Mexico Tort Claims Act, do not waive
sovereign immunity, do not waive any defense and do not waive any limitation of liability pursuant to law.
No provision in this Contract modifies or waives any provision of the New Mexico Tort Claims Act.
XXV. INVALID TERM OR CONDITION
If any term or condition of this Contract shall be held invalid or unenforceable, the remainder of this
Contract shall not be affect-ed and shall be valid and enforceable.
XXVI. ENFORCEMENT OF CONTRACT
A party's failure to require strict performance of any provision of this Contract shall not waive or
diminish that party's right thereafter to demand strict compliance with that or any other provision. No
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waiver by a party of any of its rights under this Contract shall be effective unless express and in writing, and
no effective waiver by a party of any of its rights shall be effective to waive any other rights.
XXVII. NOTICES
Any notice required to be given to either party by this Contract shall be in writing and shall be delivered
in person, by courier service or by U.S. mail, either first class or certified, return receipt requested, postage
prepaid, as follows:
To the City: Department: To the Contractor:
Chief Procurement Officer Public Works, Parks and Open Space Kim Jevertson, Owner
purchasing@santafenm.gov Division High Desert Landscape
PO Box 909 Carlos Saiz, Project Manager Management
Santa Fe, NM 87504-0909 1142-C Siler Road 7616 Baca Lane
Santa Fe, NM 87507 Santa Fe, NM 87507
crsaiz@santafenm.gov sales@highdesertlandscaping.com
(505)795-2556 (505)471-6808
xxvm. AUTHORITY
If Contractor is other than a natural person, the individual( s) signing this Contract on behalf of
Contractor represents and warrants that he or she has the power and authority to bind Contractor, and that no
further action, resolution, or approval from Contractor is necessary to enter into a binding contract.
XXIX. PROGRESS PAYMENTS
Based upon Application for Payment submitted to the City by the Contractor and Certificates for
Payment issued by the City, the City shall make progress payments on account of the Contract sum to the
Contractor as provided in the Contract documents for the period ending the last day of the month as follows:
Not later than twenty-one (21) days following the end of the period covered by the Application for
Payment, one hundred percent (100%) of the portion of the Contract Sum properly allocable to labor,
materials, and equipment incorporated in the work and one hundred percent (100%) of the portion of the
Contract sum properly allocable to materials and equipment suitably stored at the site or some other location
agreed upon in writing for the period covered by the Application for Payment, less the aggregate of previous
payments made by the City; and upon substantial completion of the entire work, a sum sufficient to increase
the total payments to one hundred percent (100%) of the Contract sum, less such amounts as the City shall
determine for all incomplete work and unsettled claims as provided in the Contract documents.
XXX. FINAL PAYMENT
Final payment, constituting the entire unpaid balance of the Contract sum, unless it is a disputed
payment, shall be paid by the City to the Contractor within twenty-one (21) calendar days, after all
deficiencies to the Contract document that were noted during the Substantial Completion Inspection and
listed on the attachment to the Certificate of Substantial Completion have been corrected, and provided the
Contract has been fully performed and a final Certificate for Payment has been issued by the City. In
addition, the Contractor shall provide to the City a certified statement of Release of Lien (AIA Document
G706A or approved form), Consent of Surety, Warranty from Prime Contractor, Warranties from Suppliers
and Manufacturers, training sessions, equipment/operating manuals, and as-built drawings.
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XXXI. SCHEDULE
The Contractor shall, within five (5) days after the effective date of Notice to Proceed, prepare and
submit a progress schedule covering project operations for the 30-day Contract period. This progress
schedule shall be of the type generally referred to as a Critical Path Method (CPM), Critical Path Schedule
(CPS), and Critical Path Analysis (CPA), and other similar designations. The CPM shall be used to control
the timing and sequences of the project. All work shall be done in accordance with the CPM Planning and
Scheduling. A written statement of explanation shall be submitted with the progress schedule. All costs
incurred by the contractor to implement the CPM shall be borne by the Contractor and are part of their
Contract.
XXXII. GENERAL AND SPECIAL PROVISIONS
A. Terms used in this Contract which are defined in the Conditions of the Contract shall have the
meanings designated in those Conditions.
B. An enumeration of the Contractor's General Comprehensive Liability Insurance requirements
C. appears in the General Conditions of the Contract for construction. Insurance requirements are
also described in the Instructions to the Bidder section of the Project Manual. Contractor shall maintain
adequate insurance in at least the maximum amounts, which the City could be liable under the New
Mexico Tort Claims Act and shall provide proof of such insurance coverage to the City. It is the sole
responsibility of the Contractor to comply with the law.
D. This Contract shall not become effective until: (1) approved by the Governing Body; and (2)
signed by all parties required to sign this Contract.
E. The Contractor shall maintain detailed time records which indicate the date, time and nature of
services rendered. These records shall be subject to inspection by the City, the Department of Finance
and Administration and the State Auditor. The City shall have the right to audit billings both before and
after payment. Payment under this Contract shall not foreclose the right of the City to recover excessive
illegal payments.
F. The Contractor warrants that the Contractor presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the performance or
services required under this Contract.
G. The Contractor hereby warrants that the Contractor complies with the Americans with
Disabilities Act, 29 CFR 1630.
H. Gender, Singular/Plural. Words of any gender used in this Contract shall be held and
I. construed to include any other gender, and words in the singular number shall be held to include
the plural, unless the context otherwise requires.
J. Captions and Section Headings. The captions and section headings contained in this Contract are
for convenience of reference only, and in no way limit, define, or enlarge the terms, scope, and
conditions of this Contract.
Page 10 of 15

K. Certificates and Documents Incorporated. All certificates and documentation required by the
L. provisions of the Contract shall be attached to this Contract at the time of execution and are
hereby incorporated by reference as though set forth in full in this Contract to the extent they are
consistent with its conditions and terms.
M. Separability. If any clause or provision of this Contract is illegal, invalid or unenforceable under
present or future laws effective during the term of this Contract, then and in that event, it is the intention
of the parties hereto that the remainder of this Contract shall not be affected thereby.
N. Words and Phrases. Words, phrases, and abbreviations, which have well-known technical or
0. trade meanings used in the Contract documents shall be used according to such recognized
meaning. In the event of a conflict, the more stringent meaning shall govern.
P. Relationship of Contract Documents. The Contract Documents are complementary, and any
Q. requirement of one Contract Document shall be as binding as if required by all.
R. Pursuant to NMSA 1978, Section 13-1-191, reference is hereby made to the Criminal Laws of
New Mexico (including NMSA 1978, Sections 30-14-1, 30-24-2, and 30-41-1 through 30-41-3) which
prohibit bribes, kickbacks, and gratuities, violation of which constitutes a felony. Further, the
Procurement Code (NMSA 1978, Sections 13-1-28 through 13-1-199) imposes civil and criminal
penalties for its violation.
S. Pursuant to NMSA 1978, Section 13-4-11. Reference is hereby made to the Minimum Wage on
Public Works; weekly payments; posting wage scale; withholding funds.
[SIGNATURE PAGE TO FOLLOW]
Page 11 of 15

IN WITNESS WHEREOF, the Parties have executed this Contract as of the date of the signature by the required
approval authorities below.
CITY OF SANTA FE:
MICHAEL GARCIA, MAYOR
ATTEST:
GERALYN CARDENAS, CITY CLERK
Approved to form and legal sufficiency by:
K~L.NtuAiJ-
Kevin L. Nault (Jun 23, 2026 14:49:40 MDT) 06/23/2026
KEVIN NAULT, ASSISTANT CITY ATTORNEY
APPROVED FOR FINANCES:
1v1~~
CONTRACTOR:
HIGH DESERT LANDSCAPE MAINTENANCE
Kim Jeyertson /Jun 19 2026 10:28·25 MDT}
KIM JEVERTSON, OWNER
DATE: 06/19/2026
NMBTIN: 03606502001
A-N~A..P~~BRIM FINANCE DIRECTOR
MONICA MAESTAS
Page 12 of 15

Exhibit A
Exhibit A - High Desert Landscape Maintenance Price Schedule
Line Item Description Quantity
Unit of
Measure
Vegetation Management - Items 1-26- Unit Price must be all-encompassing to
include (Hourly Rate, equipment needed, etc.) Cal. = Caliper
1 Brush Removal 1 Hourly
2 Clear and Grubbing 1 Hourly
3 Pruning Herbaceous Plants 1 Hourly
4 Pruning Woody Plants 1 Hourly
5 Mowing W/ String Line 1 Hourly
6 Weed Eating 1 Hourly
7 Mechanical Stump Grinding 1 Hourly
8 Chipping 1 Hourly
9 Fertilization 1 Hourly
10 Turf Aeration 1 Hourly
Spraying (Integrated Pest Management
11 Approved) License/Certification needed 1 Hourly
Diagnosis, Project Estimates and
12 Troubleshooting 1 Hourly
Baseball/Softball Field Standard Infield
13 Drag/Rake Out 1 Hourly
14 Tree Removal- 0 11-3 11 Cal. 1 Each
15 Tree Removal- 4 11-7 11 Cal. 1 Each
16 Tree Removal- 8 11-9 11 Cal. 1 Each
17 Tree Removal- 10 11-12 11 Cal. 1 Each
18 Tree Removal- 13 11-14 11 Cal. 1 Each
19 Tree Removal- 17 11-24 11 Cal. 1 Each
20 Tree Removal- 25 11-30 11 Cal. 1 Each
21 Tree Removal- 31 11-36 11 Cal. 1 Each
22 Tree Removal- 37 11-42 11 Cal. 1 Each
23 Tree Removal- 43 11-48 11 Cal. 1 Each
24 Re-Vegetation Seeding by Hand 1 SF
25 Re-Vegetation Seeding Hydroseed 1 SF
Page 13 of 15
Unit
Cost
$49.25
$49.25
$49.25
$49.25
$49.25
$49.25
No Bid
No Bid
$49.25
$49.25
No Bid
$65.00
$49.25
$50.00
$70.00
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid

I Description I I Unit of I Unit
Line Item Quantity Measure Cost
Establishment of Watering for New
26 Seeding 1 1000 SF No Bid
27 Green Waste Tipping Fee 1 Ton No Bid
28 General Waste Tipping Fee 1 Ton $65.00
29 Port-a-potty Rental 1 1 Week No Bid
% Discount off for Items {1-29) all parts
and materials. Invoice will include
copies of all purchases for parts and
materials, including contractor and date
purchased. Enter zero if no discount is
30 offered. 1 % 0%
Landscape Construction Projects - Items 31-36- Unit Price must be all-encompassing
to include (Hourly Rate, Equipment needed, line items under vegetation
management, etc.)
Under $60,000
31 Superintendent- Regular Hourly Rate 1 Hourly $80.00
32 Superintendent- Overtime Hourly Rate 1 Hourly $120.00
Journeyman or Experienced Worker-
33 Regular Hourly Rate 1 Hourly $65.00
Journeyman or Experienced Worker-
34 Overtime Hourly Rate 1 Hourly $97.50
35 Laborer- Regular Hourly Rate 1 Hourly $49.25
36 Laborer- Overtime Hourly Rate 1 Hourly $49.25
Irrigation Install/Repair - Items 43-48 Unit Price must be all encompassing to include
(Hourly Rate, equipment needed, etc.)
Under $60,000
43 Superintendent- Regular Hourly Rate 1 Hourly $80.00
44 Superintendent- Overtime Hourly Rate 1 Hourly $120.00
Journeyman or Experienced Worker-
45 Regular Hourly Rate 1 Hourly $65.00
Journeyman or Experienced Worker-
46 Overtime Hourly Rate 1 Hourly $97.50
47 Laborer- Regular Hourly Rate 1 Hourly $49.25
48 Laborer- Overtime Hourly Rate 1 Hourly $68.00
Page 14 of 15

I Description I I Unit of I Unit
Line Item Quantity Measure Cost
% Discount off for hourly rates and
materials. Invoices will include copies of
all purchases for parts and materials,
including contractor and date
purchased. Enter zero if no discount is
56 offered. 1 % 0%
Encampment Clean Up - Items 57-63- Unit Price must be all encompassing to include
(Hourly Rate, equipment needed, etc.)
57 Superintendent- Regular Hourly Rate 1 Hourly $80.00
58 Superintendent- Overtime Hourly Rate 1 Hourly $120.00
Journeymen or Experienced Worker-
59 Regular Hourly Rate 1 Hourly $65.00
Journeymen or Experienced Worker-
60 Overtime Hourly Rate 1 Hourly $97.50
61 Laborer- Regular Hourly Rate 1 Hourly $49.25
62 Laborer- Overtime Hourly Rate 1 Hourly $68.00
Confined Spaces Laborer- Hourly Rate
63 {Must have OSHA License/Certification) 1 Hourly No Bid
64 General Waste Tipping Fee 1 Ton $60.00
65 Hazardous Waste Tipping Fee 1 Ton $75.00
Snow Plow, Sidewalk Services and Ice Control - Items 66-70- Unit Price must be all
encompassing to include (Hourly Rate, equipment, etc.)
66 Snow Plow {On Truck)- Hourly Rate 1 Hourly $135.00
67 Sidewalk Service- ATV Hourly Rate 1 Hourly $50.00
Sidewalk Service- Laborer Shovel
68 Service- Hourly Rate 1 Hourly $50.00
2000
69 Ice Control- aggregate Spread Ton Rate 1 Lbs. $185.00
Ice Control- Ice Melt (Plant, Animal,
Concrete Safer- magnesium
70 Chloride/Calcium Chloride Blend). 1 Lb. $0.85
Page 15 of 15

MEMO
To: Travis Dutton-Leyda, Finance Department, Chief Purchasing Officer
From: Kat Kincade, Parks and Open Space Division, Contract Administrator f(L(
Subject: Selection Process for 1TB FY26-COCITB-081
Date: 07/31/2026
When Invitation to Bid (1TB) FY26-COCITB-081 for On-Call General Landscaping, Irrigation,
and Snow Removal Services closed April 20, 2026, there were 8 companies that had submitted
bids. Below is the list of bidders and attached is the "Bid Tab" that shows the amounts the bidders
submitted for the various sub-tasks.
Carrasco Project Management CPM
Cassidy's Landscaping Inc
High Desert Landscape Maintenance
J&B Gardens LLC
San Isidro Permaculture Inc
Seeds of Wisdom, LLC
Southwest Fire Defense LLC
Very Good Tree Service
Southwest Fire Defense LLC did not have the lowest price for any of the subtasks, and so
was withdrawn from award consideration. J&B Gardens LLC and Seeds of Wisdom, LLC did not
provide proof of the required construction license, and so were also removed from consideration.
Procurement Analysts reached out to Carrasco Project Management CPM, and Very Good Tree
Service to confirm that they were willing to honor extremely low subtask bid prices if awarded
contracts. They had not understood the all-inclusive nature of the quoted line items and withdrew
their bids. In this way, five of the eight bidders were not chosen for on-call contracts.
High Desert Landscape Maintenance was a low bidder on several subtasks, but did not
submit proof that they are registered with the New Mexico Department of Workforce Solutions. This
was not disqualifying, but it was decided that they would only be eligible to work on projects
costing less than $60,000. This left two fully responsive bidders who had the lowest prices for some
of the subtask line items:
Cassidy's Landscaping Inc, and San Isidro Permaculture Inc
The attached contract is a resulting proposed award to a responsive low bidder.

FY26-COCITB-081 Bid Tab
Carrasco Project
Management CPM
Cassidy's
Landscaping Inc
High Desert
Landscape
Maintenance J&B Gardens LLC
San Isidro
Permaculture Inc
Seeds of Wisdom,
LLC
Southwest Fire
Defense LLC
Very Good Tree
Service
Line Item Description Quantity Unit of Measure Unit Cost Unit Cost Unit Cost Unit Cost Unit Cost Unit Cost Unit Cost Unit Cost
1 Brush Removal 1 Hourly $238.00 $45.00 $49.25 $50.00 $52.00 $52.00 $450.00 $627.00
2 Clear and Grubbing 1 Hourly $395.00 $45.00 $49.25 $50.00 $52.00 $52.00 No Bid $0.00
3 Pruning Herbaceous Plants 1 Hourly $205.00 $45.00 $49.25 $60.00 $52.00 $52.00 No Bid $0.00
4 Pruning Woody Plants 1 Hourly $410.00 $45.00 $49.25 $60.00 $52.00 $80.00 No Bid $627.00
5 Mowing W/ String Line 1 Hourly $220.00 $45.00 $49.25 $75.00 $52.00 $90.00 No Bid $0.00
6 Weed Eating 1 Hourly $269.00 $45.00 $49.25 $65.00 $52.00 $65.00 No Bid $0.00
7 Mechanical Stump Grinding 1 Hourly $370.00 $416.00 No Bid $120.00 No Bid $425.00 $350.00 $0.00
8 Chipping 1 Hourly $347.00 $416.00 No Bid $140.00 No Bid $500.00 $350.00 $0.00
9 Fertilization 1 Hourly $275.00 $135.00 $49.25 $80.00 No Bid $52.00 No Bid $375.00
10 Turf Aeration 1 Hourly $250.00 $135.00 $49.25 $110.00 No Bid $90.00 No Bid $0.00
11
Spraying (Integrated Pest Management Approved)
License/Certification needed 1 Hourly $300.00 $150.00 No Bid No Bid $52.00 No Bid No Bid $0.00
12 Diagnosis, Project Estimates and Troubleshooting 1 Hourly $205.00 $90.00 $65.00 $95.00 $70.00 $85.00 No Bid $150.00
13 Baseball/Softball Field Standard Infield Drag/Rake 1 Hourly $195.00 $135.00 $49.25 $65.00 No Bid No Bid No Bid $0.00
14 Tree Removal- 0"-3" Cal. 1 Each $900.00 $52.00 $50.00 $120.00 $31.44 $55.00 $225.00 $627.00
15 Tree Removal- 4"-7" Cal. 1 Each $1,500.00 $1,104.00 $70.00 $190.00 $62.88 $100.00 $425.00 $627.00
16 Tree Removal- 8"-9" Cal. 1 Each $1,650.00 $95.00 No Bid $250.00 $125.75 $155.00 $575.00 $627.00
17 Tree Removal- 10"-12" Cal. 1 Each $2,000.00 $286.00 No Bid $380.00 $251.50 $310.00 $775.00 $627.00
18 Tree Removal- 13"-14" Cal. 1 Each $2,400.00 $845.00 No Bid $450.00 $503.00 $375.00 $1,049.00 $627.00
19 Tree Removal- 17"-24" Cal. 1 Each $2,800.00 $1,040.00 No Bid $680.00 $758.51 $710.00 $1,950.00 $627.00
20 Tree Removal- 25"-30" Cal. 1 Each $3,300.00 $1,820.00 No Bid $1,100.00 $1,173.00 $1,300.00 $3,000.00 $627.00
21 Tree Removal- 31"-36" Cal. 1 Each $3,700.00 $2,860.00 No Bid $1,700.00 $1,373.00 $2,000.00 $4,499.00 $627.00
22 Tree Removal- 37"-42" Cal. 1 Each $4,300.00 $3,640.00 No Bid $2,600.00 $1,673.00 $2,500.00 $6,800.00 $627.00
23 Tree Removal- 43"-48" Cal. 1 Each $4,800.00 $4,160.00 No Bid $4,200.00 $2,020.00 $4,000.00 $8,500.00 $627.00
24 Re-Vegetation Seeding by Hand 1 SF $.50 $34.00 No Bid $12.00 $.19 $8.00 $1.85 $0.00
25 Re-Vegetation Seeding Hydroseed 1 SF $.80 $34.00 No Bid $60.00 $.39 No Bid $2.25 $0.00
26 Establishment of Watering for New Seeding 1 1000 SF $2.10 $1,125.00 No Bid $1,600.00 $961.21 $200.00 $350.00 $0.00
27 Green Waste Tipping Fee 1 Ton $220.00 $100.00 $65.00 $180.00 $470.00 $400.00 No Bid $0.00
28 General Waste Tipping Fee 1 Ton $270.00 $120.00 $65.00 $250.00 $455.00 $450.00 No Bid $0.00
29 Port-a-potty Rental 1 1 Week $290.00 $150.00 No Bid $50.00 $470.96 $150.00 No Bid $0.00
30
% Discount off for Items (1-29) all parts and
materials. Invoice will include copies of all
purchases for parts and materials, including
contractor and date purchased. Enter zero if no 1 % $1.00 $0.00 No Bid No Bid $0.00 No Bid No Bid $0.00
$31,813.40 $19,212.00 $758.25 $14,792.00 $10,763.83 $14,256.00 $29,302.10 $8,049.00

High Desert Landscape Maintenance_CoSF
Final Audit Report
Created:
By:
Status:
Transaction ID:
Documents:
Number of Documents:
2026-06-18
MATTHEW HARDING (mrharding@santafenm.gov)
Signed
CBJCHBCAABMo1 JOih8QEO9-L_Esx7kurquvgg0Wn0O3
High Desert Landscape Maintenance_CoSF.pdf (15 pages)
Document page count: 15
Number of supporting files: 0
Supporting files page count: 0
2026-06-23
"High Desert Landscape Maintenance_CoSF" History
~ Document created by MATTHEW HARDING (mrharding@santafenm.gov)
2026-06-18 - 8:53:04 PM GMT- IP address: 63.232.20.2
~ Document emailed to Kim Jevertson (sales@highdesertlandscaping.com) for signature
2026-06-18 - 8:53:58 PM GMT
~ Email viewed by Kim Jevertson (sales@highdesertlandscaping.com)
2026-06-18- 8:54:33 PM GMT- IP address: 3.215.127.8
0-0 Document e-signed by Kim Jevertson (sales@highdesertlandscaping.com)
Signature Date: 2026-06-19 - 4:28:25 PM GMT - Time Source: server- IP address: 98.60.101. 78 - Signature Appearance Selected: TYPE
~ Document emailed to Kevin Nault (klnault@santafenm.gov) for signature
2026-06-19 - 4:28:29 PM GMT
~ Email viewed by Kevin Nault (klnault@santafenm.gov)
2026-06-22 - 9:23:00 PM GMT- IP address: 172.59.3.224
~ Email viewed by Kevin Nault (klnault@santafenm.gov)
2026-06-23 - 8:49:07 PM GMT- IP address: 172.59.3.224
l:Yo, Signer Kevin Nault (klnault@santafenm.gov) entered name at signing as Kevin L. Nault
2026-06-23 - 8:49:38 PM GMT- IP address: 172.59.3.224
0"o, Document e-signed by Kevin L. Nault (klnault@santafenm.gov)
Signature Date: 2026-06-23 - 8:49:40 PM GMT - Time Source: server- IP address: 172.59.3.224 - Signature Appearance Selected: TYPE
I Poweredby
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9 Agreement completed.
2026-06-23 - 8:49:40 PM GMT
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5/5/26, 12:46 PM lnbox - KINCADE, KATHERINE L. - Outlook
Outlook
Re: City of Santa Fe On-Call Landscape Management
From Matt Loehman < mloehman@horizonsofnewmexico.org >
Date Tue 5/5/2026 8:41 AM
To KINCADE, KATHERINE L. <klkincade@santafenm.gov>
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
Good morning -
Thank you very much for the opportunity, but we will decline this procurement.
Best regards,
Matt
Matt Loehman
Executive Director
Horizons of New Mexico
6121 Indian School Rd. NE, Suite 220
Albuquerque, NM 87 110
office phone: (505) 345-1540
email: mloehman@horizonsofnewmexico.org_
web: www. horizonsofnewmexico. org_
The State Use Act helps people with disabilities become gainfully employed, and it saves you valuable
time and resources otherwise used during the procurement process.
On Mon, May 4, 2026 at 5:33 PM KINCADE, KATHERINE L. <klkincade@santafenm.gov> wrote:
The City of Santa Fe is seeking On-Call contractors to enter into four-year contracts for vegetation
management , landscape and irrigation design for less than $10,000, landscape construction, irrigation
installation and repair, encampment clean-up, and snow plowing/shoveling and ice control services
https://outlook.cloud.microsoft/mail/0/inbox/id/AAQkADY2Yjg0ZmQ 1LTlzNjYtNGJjNy05ODZilTkxMjdmZmQ3ZDhlOAAQABp 1aNByfBICuK5LJlm0LAg ... 1/2

5/5/26, 12:46 PM lnbox - KINCADE, KATHERINE L. - Outlook
for the City of Santa Fe parks, open spaces, trails, right of ways and medians, rivers, arroyos, drainages
and floodplains in Santa Fe, New Mexico.
This work will include- but is not limited to, mowing, weed eating, brush removal, clearing and
grubbing, tree removal, stump grinding, chipping, planting, seeding, re-vegetation, watering,
herbaceous and woody pruning, fertilization, spraying, excavation, erosion control, fine grading,
cleanup and green waste / waste disposal, snow plowing and sidewalk shoveling, ice control,
landscape and irrigation design.
Do you have contractors who would like to provide bids for this work? Thank you.
1 Kat Kincade, CPO (she/her)
Contract Administrator
Parks and Open Space Division
Public Works Department
505-637-2112
o klkincade@santafenm.gov
1142 Siler Road, Building C (Antonio Roybal Bldg.)
Santa Fe, NM 87507
t~ ~,J L ,
https://outlook.cloud.microsoft/mail/0/inbox/id/AAQkADY2Yjg0ZmQ 1LTlzNjYtNGJjNy05ODZilTkxMjdmZmQ3ZDhlOAAQABp 1aNByfBICuK5LJlm0LAg ... 2/2

Outlook
RE: Determination Request for 1TB On-Call General Landscaping, Irrigation, and Snow Removal
Services
From DUTTON-LEYDA, TRAVIS K. <tkduttonleyda@santafenm.gov>
Date Thu 3/19/2026 1:21 PM
To SAIZ, CARLOS R. <crsaiz@santafenm.gov>; Purchasing 1TB <purchasing_itb@santafenm.gov>
Greetings,
Based on the information provided, the scope of work is classified as Construction. This determination is made
solely for the purpose of addressing the classification question and does not constitute a comprehensive review of
the scope or the procurement method's compliance with all applicable legal or regulatory requirements.
This determination is subject to change if the scope of work is modified from the original submission.
The procurement process must comply with all applicable requirements, including but not limited to:
• The City of Santa Fe's Procurement Manual
• Central Purchasing procedures
• Applicable state statutes
• Requirements of the New Mexico Department of Workforce Solutions, if applicable
Please note:
• Save this email as a PDF and upload it into the corresponding Munis record(s).
• If your request includes anything that needs to be reviewed and preapproved by another City
Department/Division, please send the same SOW to the corresponding email address and include their
response in your packet/Munis.
-Treasury (Point of Sale Systems) - questions: drsena@santafenm.gov; clromero@santafenm.gov.
Request signature from: clromero@santafenm.gov
-IT components (everything IT) - questions: ereview@santafenm.gov. Request signature from:
edcandelaria@santafenm,gQY;
Copy: zxdushdurova@santafenm.gov; lenobes@santafenm.gov; lfworstell@santafenm.gov
-Vehicles- questions: fleet@santafenm,gQY. Request signature from : dmjaramillo@santafenm,gQY
-Grants - questions: grants@santafenm.gov. Request signature from: evlujan@santafenm.gov
- Construction, Facilities, Furniture, Fixtures, Equipment, etc. - questions: findreview@santafenm.gov.
Request signature from: jsbumett@santafenm.gov
-Emergency Related Purchases -questions oem@santafenm.govand. Request signature from:
klmorgan@santafenm.gov
-Asset over $5k- questions: accountsp~ Y.able@santafenm.gov. Request signature from:
jxbolden@santafenm.gov
• Ensure that the appropriate templates and forms are used h:ttps://intranet.santafenm.gov/finance 1 and
documented P-rocedures/laws/rules are followed.
• When processing this procurement, please ensure the procurement number issued by Munis and the
procurement name are used in the appropriate documents and the subject of emails.
• If you are processing a procurement where the forecasted amount is=/> $60k, per NMSA 1978,
Section 13-1-102, the procurement method must be 1TB (if you choose not to use a cooperative or an
existing contract). If you feel you need to process an RFP, you must get an Authorization and Plan
approved before you process.
• < $20k per year, one quote is acceptable.
• From $20k to $60k per year, if you aren't using a cooperative or existing contract, you must provide 3
quotes in your req. Must use the Munis Bid Module, OpenGov, or Pavilion.
• Identify your funding source and notify Purchasing.
It's essential to determine the funding source early, as it impacts the required documentation and

contract language. For example, if federal funds are being used, specific federal provisions must be
included in both the procurement request and the resulting contract. Notifying Purchasing of the
funding source upfront ensures compliance and avoids delays.
• Follow the link below to review existing price agreements, contracts, or cooperative agreements that
might be applicable to this request. You might be able to use an existing price agreement/contract to
save time and money.
• Pavilion: Free Coo12erative Contract Search for Governments (please work with Purchasing if
you think you found an existing or cooperative contract that might work)
• Submit via Submit Purchase Reguests or the appropriate email address:
• Determination requests to 12urchasing det@santafenm.gov
• All other requests to 12urchasing@santafenm.gov
Thank you for submitting this scope of work for my review.
§ Book time to meet with me I
Regards,
Travis Dutton-Leyda, City of Santa Fe Chief Procurement Officer
200 Lincoln Avenue
Santa Fe, NM 87501
505-629-8351
tkduttonleY.da@santafenm.gov
Vendor Registration Sites and Current Procurement OpJ!.ortunities:
[Current for Finances Only] httP.s://ci!):'.ofsantafenm.!):'.lemortico.com/va/vendor-access
[We Are Live With OpenGov] httP.s://12rocurement.012engov.com/12ortal/santafenm
[Current] httP.s://www.with12avilion.com/
Internal Link: httP.s://intranet.santafenm.gov/centralJ2urchasing division c12d
CITY OF SANTA FE
FINANCE
"A journey of a thousand miles begins with a single step " ~ Lao Tzu
From: SAIZ, CARLOS R. <crsaiz@santafenm.gov>
Sent: Thursday, March 19, 2026 1:03 PM
To: Purchasing 1TB <purchasing_itb@santafenm.gov>
Subject: Determination Request for 1TB On-Call General Landscaping, Irrigation, and Snow Removal Services
Good afternoon,
I am seeking an 1TB Determination letter for the following SOW:
A. Once a need is identified, an authorized City representative will request quotes or
estimates from the awarded Contractors detailing the required services. If the quote is
acceptable, the City will issue a Written Task Order.
B. Upon receiving a request for quotes, Contractors shall promptly provide an estimate
based on the rates submitted in the Bid Form (and as listed in their Price Agreement),
along with a cost summary and project schedule necessary to complete the assignment.
Project schedules, negotiated pricing, and completion dates will be determined on a

project-by-project basis and depend on the urgency of the task. Work may be required to
be performed in phases.
C. Unless otherwise agreed upon, the Contractor shall provide the required labor, equipment,
and materials within one week of the Notice to Proceed. For emergency work, the
Contractor must provide required labor within 24 hours.
D. The Contractor is responsible for obtaining all necessary permits and licenses to perform
the work. This may include, but is not limited to, holding a valid GB-98 General Building
Contractor license, or certification as a Registered Landscape Architect, Licensed Urban
Forester, or Licensed Arborist.
E. The Contractor shall adhere to all applicable Contract Documents, Construction
Documents, Specifications, and approved directives. Compliance includes, but is not
limited to, ANSI 300 standards for tree work, NMDOT standards for revegetation and
seeding, and the City of Santa Fe's Integrated Pest Management Program.
F. The Contractor shall also comply with all applicable local, county, state, and federal
requirements, including the City's Stormwater Pollution Prevention Program and
Stormwater BMPs. Contractors are responsible for verifying existing site conditions,
measurements, and dimensions prior to bidding, as well as obtaining any required
permits, paying related fees, and scheduling all necessary State and/or City inspections.
G. Both the Contractor and the City shall comply with NMSA 1978, Section 13-4-1 et seq.,
and any other applicable laws and rules. Requirements for subcontractors, bonding, and
wage decisions will apply at the Task Order level if the amounts meet the statutory
threshold outlined in NMSA 1978, Section 13-4-1 et seq. POs shall be considered
contracts as it relates to this statute.
Please let me know if there are any questions.
Cheers,
Carlos Saiz, Project Manager I
City of Santa Fe Parks and Open Space Division
1142 Siler Road, Bldg. C
Santa Fe, NM 87505
(505) 637-2163
• PARKSF &OPENF SPACE

ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DD/YYYY)
~ 03/09/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Mason BrowningNAME:
Associates Insurance Group fi:JgN:0 Extl: (303) 793-3388 Irie~ Nol: (303) 793-3386
7395 E. Orchard Rd . E-MAIL mbrowning@associatesgroup.comADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC#
Greenwood Village co 80111 INSURERA : Am Trust North America-General 524210
INSURED INSURERB: Westfield Insurance 24112
High Desert Landscape Maintenance INSURERC :
7616 Baca Lane INSURERD :
INSURERE:
Santa Fe NM 87507 INSURERF :
COVERAGES CERTIFICATE NUMBER: Master COi REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTVI/ITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ~- POLICYEFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER IMM/DD/YYYYI IMM/DD/YYYYI LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
I CLAIMS-MADE [81 OCCUR DAMAc;E TU RENTED 1,000,000PREMISES /Ea occurrence\ $
MED EXP (Any one person) $ 5,000
-
B y 511874H 12/31/2025 12/31/2026 PERSONAL & ADV INJURY $ 1,000,000
-
GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
~ [81 PRO- DLoc PRODUCTS - COMP/OP AGG $ 2,000,000POLICY JECT
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000/Ea accidentl
-
X ANY AUTO BODILY INJURY (Per person) $
- -OVIA'JED SCHEDULEDB AUTOS ONLY AUTOS 511874H 12/31/2025 12/31/2026 BODILY INJURY (Per accident) $
- -HIRED NON-OVIA'JED iP~?~~Je~t?AMAGE $
- AUTOS ONLY - AUTOS ONLY
$
X UMBRELLA LIAB
~ OCCUR EACH OCCURRENCE $ 1,000,000
B EXCESS LIAB CLAIMS-MADE 511874H 12/31/2025 12/31/2026 AGGREGATE $ 2,000,000
OED I I RETENTION $ $
WORKERS COMPENSATION XI ~ffTuTE I I OTH-
AND EMPLOYERS' LIABILITY ER
Y/N 1,000,000
A ANY PROPRIETOR/PARTNER/EXECUTIVE
~ y KWC1427100 01/01/2026 01/01/2027 E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under 1,000,000DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
Kim Jevertson is excluded from
operations.
DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
If required by written agreement, the certificate holder is named Additional Insured as respects General Liability. A Waiver of Subrogation applies in favor of
the certificate holder as respects Workers' Compensation.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Santa Fe Parks and Open Space Division ACCORDANCE WITH THE POLICY PROVISIONS.
PO Box 909 AUTHORIZED REPRESENTATIVE
Santa Fe NU 87504 .< yy~ ~a.>--V~
I
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
WC 00 03 13
(Ed. 04-84 )
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce
our right against the person or organization named in the Schedule. (This agreement applies only to the extent that
you perform work under a written contract that requires you to obtain this agreement from us.)
This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.
Schedule
Any person or organization as required by written contract
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.
(The information below is required only when this endorsement is issued subsequent to preparation of the policy.)
Endorsement Effective
Insured
Insurance Company
WC 00 03 13
(Ed. 04-84)
1/1/2026 Policy No. KWC1427100
High Desert Landscape Maintenance
AmTrust Insurance Company
Endorsement No. 0
Premium $ 8,450
Countersigned by ___________________

POLICY NUMBER:511874H COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST
OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
ELECTRONIC DATA LIABILIITY COVERAGE PART
LIQUOR LIABILITY COVERAGE PART
POLLUTION LIABILITY COVERAGE PART DESIGNATED SITES
PLLUTION LIABILITY LIMITED COVERAGE PART DESIGNATED SITES
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
RAILROAD PROTECTIVE LIABILITY COVERAGE PART
UNDERGROUND STORAGE TANK POLIICY DESIGNATED TANKS
SCHEDULE
Name Of Person(s) Or Organization(s): Automatic status when required by written contract, agreement or
permit
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV -
Conditions:
We waive any right of recovery we may have against the person or organization shown in the Schedule above
because of payments we make under this Coverage Part. Such waiver by us applies only to the extent that the
insured has waived its right of recovery against such person(s) or organization(s) prior to loss. This endorsement
applies only to the person(s) or organization(s) shown in the Schedule above.
© Insurance Services Office, Inc., 2019 CG 24 04 12 19 □

POLICY NUMBER: 511874H COMMERCIAL GENERAL LIABILITY
CG 20 371219
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Oraanization(s) Location And Description Of Completed Operations
All persons or organizations when you have All Locations
agreed in writing in a contract or agreement that
such persons or organizations be added as an
additional insured
Information reauired to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II - Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part, by
"your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and
included in the "products-completed operations
hazard".
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and
2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section Ill - Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most
we will pay on behalf of the additional
insured is the amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.
This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.
CG20371219 © Insurance Services Office, Inc., 2012 Page 1 of 1

POLICY NUMBER: 511874H COMMERCIAL GENERAL LIABILITY
CG 20 10 1219
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location(s) Of Covered Operations
All persons or organizations when you have agreed All Locations
in writing in a contract or agreement that such
persons or organizations be added as an additional
insured.
Information reauired to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II - Who Is An Insured is amended
to include as an additional insured the
person(s) or organization(s) shown in the
Schedule, but only with respect to liability for
"bodily injury", "property damage" or "personal
and advertising injury" caused, in whole or in part,
by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on
your behalf;
in the performance of your ongoing operations
for the additional insured(s) at the location(s)
designated above.
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and
2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional
insured will not be broader than that which
you are required by the contract or
agreement to provide for such additional
insured.
B. With respect to the insurance afforded to
these additional insureds, the following
additional exclusions apply:
This insurance does not apply to "bodily injury"
or "property damage" occurring after:
1. All work, including materials, parts or
equipment furnished in connection with
such work, on the project (other than
service, maintenance or repairs) to be
performed by or on behalf of the additional
insured(s) at the location of the covered
operations has been completed; or
2. That portion of "your work" out of which
the injury or damage arises has been put
to its intended use by any person or
organization other than another contractor
or subcontractor engaged in performing
operations for a principal as a part of the
same project.
C. With respect to the insurance afforded to
these additional insureds, the following is
added to Section Ill - Limits Of Insurance:
If coverage provided to the additional insured
is required by a contract or agreement, the most
we will pay on behalf of the additional insured
is the amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable Limits of
Insurance shown in the Declarations; whichever
is less.
Page 1 of 2 © Insurance Services Office, Inc., 2012 CG 2010 1219

This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.
Page 2 of 2 © Insurance Services Office, Inc., 2012 CG 2010 1219

COMMERCIAL GENERAL LIABILITY
CG 22 9212 07
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
SNOW PLOW OPERATIONS COVERAGE
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
Within the "products-completed operations hazard",
Exclusion g. under Section 1- Coverage A - Bodily
Injury And Property Damage Liability does not
apply to any "auto" used for snow plow operations.
CG 22 9212 07 © ISO Properties, Inc., 2006 Page 1 of 1 □

Non-Collusion Affidavit of Prime Bidder
STATE OF )
) ss.
COUNTY OF )
___k::_,_,u___;__g._edt_--1lf'---./2_t!Vi_ ~___"-L_·______, being first duly sv,·orn, deposes and says that:
1) sf-le is the f?r2.651 r:;;,eA}·I- of
__JJ./.'----'---'---t=C,=l+=-----_,,,D=-6;=-==G-_,,~='-'-----=)A--N'---'. _ D_5_"c'.J_4__.L_8 _G__iA-I_ A_1_r.J._l"G_-~tU(4Nc-6 :+;u c .
the Bidder that has submitted and attached 13id;
2) He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent
circumstances respecting such Rid;
3) Such Bid is genuine and is not a collusive or sham Bid;
4) Neither the said Bidder nor any of its otlicers, partners, owners, agents, representatives, employees,
or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed,
directly or indirectly with the Bidder, firm or person to submit a collusive or sham Bid in connection
with the Contract for vvhich the attached Bid has been submitted or to refrain from bidding in
connection with such Contract or has in any manner directly or indirectly, sought by agreement or
collusion or communications or conference with any other Bidder, firm or person to fix the price or
prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the
Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy,
connivance or unlawful agreement any advantage against the City of Santa Fe, or any person
interested in the proposed Contract; and
5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the Bickler or any of its
agents, representatives, owners, employees, or parties in interest, including this affront.
Sub; cribe and'~ ,' me this __9_r_h_ day or_ A_ f_l"_ .·_t _____, 20 ;26_
Notary Public
My Commission expires: __}_/_2_1_/_2_o_')_a
STATE OF NEW MEXICO
NOTARY PUBLIC
.,~ RUBEN ARRIETA
COMMiSSION # 2008512
COMMISSION EXPIRES 01/27/2030

High Desert Contract 3260419 Package for PW
.
sIgs
Final Audit Report
Created:
By:
Status:
Transaction ID:
Documents:
Number of Documents:
2026-07-14
KATHERINE KINCADE (klkincade@santafenm.gov)
Approved
CBJCHBCAABMYieBVHVlsVOYrUHPcEucR5PA1-ryLCqa
High Desert Contract 3260419 Package for PW sigs.pdf (34 pages)
Document page count: 34
Number of supporting files: 0
Supporting files page count: 0
2026-07-18
"High Desert Contract 3260419 Package for PW sigs" History
~ Document created by KATHERINE KINCADE (klkincade@santafenm.gov)
2026-07-14 - 9:31 :10 PM GMT- IP address: 63.232.20.2
g Document emailed to SCOTT OVERLIE (saoverlie@santafenm.gov) for approval
2026-07-14 - 9:33:24 PM GMT
~ Email viewed by SCOTT OVERLIE (saoverlie@santafenm.gov)
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{!}o, Document approved by SCOTT OVERLIE (saoverlie@santafenm.gov)
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Approval Date: 2026-07-16- 4:40:40 PM GMT-Time Source: server- IP address: 63.232.20.2- Signature Appearance Selected: TYPE
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2026-07-16-4:40:44 PM GMT
~ Email viewed by JOHN BURNETT Usburnett@santafenm.gov)
2026-07-16 - 4:58:57 PM GMT- IP address: 63.232.20.2
~ Email viewed by JOHN BURNETT Usburnett@santafenm.gov)
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