MRC Roof and HVAC BAR 8.5.26 - for GB review

Extracted text

• CITY OF SANTA FE
Date:
To:
Via:
From:
January 16, 2025
Governing Body
:WVJOHN BUR.N ETT (Aug 2 , 2026 09:44:11 MDT)
Sam Burnett, Public Works Department Director CS
Carol Swenson, Public Works Business Operations Manager ""'vv'!,:,oN"'"NE""'SWE""'N""'so"""N
Melissa McDonald, Parks and Open Space Division Director 7nH1c-
Shane Rudloff, Parks and Open Space Administrative Manager SR.SR
Phillip Lujan, Parks and Open Space MRC Business Manage~
ACTION: Request for Approval of a Budget Adjustment Request (BAR) to Appropriate $425,795 in
Available FY26 Appropriations to Fund the Replacement of the Clubhouse Roof and HVAC Systems at Marty
Sanchez Links de Santa Fe.
BACKGROUND AND SUMMARY: The Marty Sanchez Links de Santa Fe clubhouse is in need of significant
capital improvements to address aging building infrastructure. The existing roof and all five (5) HVAC units
are original to the facility and have exceeded their useful life. Both systems have experienced increasing
maintenance issues and failures, and replacement has been identified as the most practical and cost-
effective long-term solution.
The Facilities Maintenance Division has reviewed the condition of the roof and mechanical systems and
concurs that replacement is warranted. Recent precipitation events have further highlighted the
deteriorated condition of the roof and the urgency of addressing the deficiencies to protect the facility from
further damage.
At the close of FY26, $425,795 remained available within the Marty Sanchez Golf Course Operating
Agreement appropriations. This BAR appropriates those available funds to support the replacement of the
clubhouse roof and HVAC systems. These funds will be applied toward the replacement costs, with any
remaining project expenses to be funded through available MRC resources, if necessary.
Approval of this Budget Adjustment Request will allow the City to address critical facility infrastructure
needs, improve operational reliability, reduce ongoing maintenance costs, and preserve a key public asset
at the Municipal Recreation Complex.
FUNDING SOURCE:
Fund Name/Number: MUNRECCMP / 530
Munis Org Name/Number: MRC OpsAdm / 5300271
Munis Object Name/Number: Service Contracts/ 510310
Project Ledger: MRC2753000
ATTACHMENTS:
BAR
CofSF Version 5 10.21.2024

ITEM DESCRIPTION
EXPENDITURES
Service Contracts - MRC Roof Repair
REVENUES
Log # (Finance use !llll:i.}:
Journal # (Finance use !llll:i.}:
City of Santa Fe, New Mexico
BUDGET ADJUSTMENT REQUEST (BAR)
DEPARTMENT / DIVISION NAME
Public Works / Parks and Open Space - MRC
ORG OBJECT PROJECT
5300271 510310 MRC2753000
JUSTIFICATION: /use addffional page if needed)
-Attach suooartina documentation/memo
See attached memo - Appropriation of FY26 funds for use to replace roof and HVAC systems at Marty Sanchez Links
de Santa Fe to address a critical need for reolacement.
{Use this farm for Finance Committee/ AMrew J ilopk1i1s
Phillip Lujan 7/24/2026 City Council ag,enda items ONLY}
Prepared By {print name} Date
Cl!::£ !;;Q!,,!tlCIL. aeeBQ~L. Budget Officer
~ lncPenaM Jul24,2026
DATE
7/23/2026
INCREASE DECREASE
{enter as ~ #} {enter as negative #)
425,795
{enter as ~ #} {enter as ~ #}
$ 425 795 $ -
{Complete section below if BAR results
in a net chan! ,e to ANY Fund}
Fund Balance
Fundlsl Affected lncreasel(Decreasel
530 1425,7951
TOTAL: (425,795)
Aug 5, 2026
Date
Division Director Signature {optional} Date
City Council IApproval Date I Finance Director { s $5,000) Date
~
I I
Aug 2, 2026
JOHN BURNETT (Aug 2, 2026 09:44:11 MDT) Agenda/fem#:
Department Director Signature Date City Manager {s $60,000) Date

FY26 Contract Sheet from approved FY26 Budget
Department Name: Public Works Division Name: MRC
IIMunicpal Rec Complex
5300271 Ops/Adm 510150 Compliance Services INMED
Subtotal· Org 5300271 Subtotal: 510250 • Compliance Services
IIMunicpalRecComplex
5300171 Ops/Adm 510300 Professional Contracts lspartan / TBD
Subtotal· Org 5300271 Subtotal: 510300 • Professional Contracts
IIMunkpal Rec Complex
5300171 Ops/Adm 510310 Service Contracts llndigo Sports OBA
Troon
Subtotal· Org 5300271 Subtotal: 510310 • Service Contracts
Munis Purchase Order Central
• 1 22600092 __INDIG O $ PO ..
2026. Pnmed. 0<:,!t Co11rs~ o~a1;0n
PO Lines (l )
$2,7.79,855':00 $2,354,05~L56
Golf COurse M,1m1gemeot and Operation
$0.00
""""""'"
No
Compliance for
Environmental NMED Penni! Fees 7/1/1015 6/30/2016 11,000 SantaFe,NM
11,000
Security/Operational Security / Alann Systems at MRC 7/1/1025 6/30/2016 2,500 TBD
2,500
Operations Golf Course Management l}l/1014 1/1/2018 1,779,855 Tucson,AZ
2,779,855
"
, . C :!:
Add PO Rec eip t
$425,795. 4
Quantitylnwiced ltqwlatfll
2,m,ass.00 2,779,855.00 2,354,059.56 0.00 425,795.44

Account Inquiry [CITY OF SA TA FEJ
Account
Fund 530 MUNRECCMP AcC1
Org 3002 MRC OpsAdm Ace,
Obj ect 510310 SvcC:n r Typ1
Project @] Rof1 1
Sub-
4 Year Compar 1ison Current Year History
'h/Per 2026/ 13
Origina,1 Budget
Transfers In
ra· sfers Out
Revised 'Bu c:lget
Actual (Memo)
Eincurnb ~ances
Req uisrti ons
Pe,cem used
Fiscal Year 2'02.'6
2, 779,8 55.-00 @]
4,578.00 @]
-1 01 ,157 ,00 E]
2,683,276.00
2,253:,099.81 @]
.00 @]
.00 ~
430 76 .9
83.97

MRC Roof and HVAC Memo & BAR PW 8.5.26
Final Audit Report
Created:
By:
Status:
Transaction ID:
Documents:
Number of Documents:
2026-08-05
PHILLIP LUJAN (pmlujan@santafenm.gov)
Signed
CBJCHBCAABMcjCx5QzVaql0gBla6WtxVZ64dbnrU2Ye
MRC Roof and HVAC Memo & BAR PW 8.5.26.pdf (4 pages)
Document page count: 4
Number of supporting files: 0
Supporting files page count: 0
2026-08-05
"MRC Roof and HVAC Memo & BAR PW 8.5.26" History
~ Document created by PHILLIP LUJAN (pmlujan@santafenm.gov)
2026-08-05 - 5:30:03 PM GMT- IP address: 63.232.20.2
g Document emailed to Andrew Hopkins (ajhopkins@santafenm.gov) for signature
2026-08-05 - 5:32:04 PM GMT
~ Email viewed by Andrew Hopkins (ajhopkins@santafenm.gov)
2026-08-05- 8:07:54 PM GMT- IP address: 104.47.65.254
~ Document e-signed by Andrew Hopkins (ajhopkins@santafenm.gov)
Signature Date: 2026-08-05 - 8:08:32 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: IMAGE
9 Agreement completed.
2026-08-05 - 8:08:32 PM GMT
I Poweredby
Adobe
Acrobat Sign