Sub Surface BAR

Extracted text

CoSF Version 8 10.21.2025
Date: July 13, 2026
To: Governing Body, Finance Committee, and Public Works & Utilities Committee
From: Bill Huey, Water Division Engineer
Via: Jesse Roach, Interim Public Utilities Director
Jonathan M. Montoya, Interim Water Division Director
John Del Mar, Engineering Supervisor
Subject: Request for Approval of a Budget Amendment Request (BAR) in the amount of $6,000,000 for
FY2027 to CIP 3058, Item # 21-0484/23-0182 with Sub Surface Contracting, Inc.
Vendor Name: Sub Surface Contracting, Inc.
Munis Vendor Number: 7991
ITEM AND ISSUE:
The Public Utilities Department respectfully request your review and approval of a Budget Adjustment
Resolution (BAR) in the amount of $6,000,000.00 from the Water Enterprise Cash Fund to the Water WIP
Construction for on-call Construction services for Sub Surface Contracting, Inc. (Bill Huey, Engineer,
bchuey@santafenm.gov).
Action Requested: Approval of BAR for Price Agreement #21-0484 and #23-0182
BACKGROUND AND SUMMARY:
The Priority Line Replacement Price Agreement is an on-call requirements contract, with the Water
Division issuing work orders as needed for work such as water line replacements. The contract is funded
from CIP for Transmission and Distribution to work on their infrastructure.
In July 2021, City Council has awarded bid number ‘21/43/B for the Priority Line Replacement (PLR) Price
Agreement, CIP # 3058 to Sub Surface and AAC for four (4) Fiscal Years, FY 2021-22 until FY2024-25 at
the initial funding amount of $3,500,000 inclusive of NMGRT. Future funding was dependent upon the
availability of CIP funds.
Contract Amendment #1 was approved April 2023 to correct supply chain delays on the previous Sub
Surface PLR contract that required $467,000.00 to be paid under this contract.
Contract Amendment #2 was approved in January 2025 to increase contract amount $1,656,807.JDM
JDMJM
JMJesse Roach

Contract Amendment #3 was approved July 2025 to extend the contract term with Sub Surface Contracting,
Inc. to 10 years from award and increase the maximum contract amount to $20,000,000.00 including
NMGRT. The extended contract term will end on June 30, 2031.
The Water Division is requesting approval of the attached FY2027 BAR for $6,000,000.00 (including
NMGRT) additional funding to allow for FY2027 work to be conducted.
PROCUREMENT METHOD:
ITB/PA No. 21/43/B FY 21/22 Priority Line Replacement Price Agreement, CIP # 3058 approved by City
Council on 7/28/2021.
CONTRACT NUMBER:
The FY25 Munis Contract number for Sub Surface is 3202929
The FY25 Project Ledger number for Sub Surface is WTR1950535
PRIOR APPROVALS AND SUPPORTING INFORMATION:
FUNDING SOURCE:
Fund Name/Number: Water Cash Fund / 505
Munis Org Name/Number: WTR Cap Proj / 5050395
Munis Object Name/Number: WIP Construction / 572970

DATE
JUSTIFICATION: (use additional page if needed)
--Attach supporting documentation/memo
Fund Balance
Fund(s) Affected Increase/(Decrease)
505 (6,000,000)
TOTAL: (6,000,000)
Amanda Britt 6/23/2026
Prepared By {print name} Date Budget Officer Date
City Council
Division Director Signature {optional} Date Approval Date Finance Director { ≤ $5,000} Date
Agenda Item #:
Department Director Signature Date City Manager { ≤ $60,000} Date
ITEM DESCRIPTION
CIP WIP Construction, Priority Line Replacement
ORG
5050395
EXPENDITURES
WTR1950535572970
{enter as positive #}{enter as negative #}
DECREASE
{enter as positive #} {enter as negative #}
6,000,000
{Complete section below if BAR results
in a net change to ANY Fund}
Item#21-0484 / 23-0182
Munis Contract #3202929
BAR is needed to fund On-Call Construction services with Sub Surface Contracting, Inc. for FY27
CITY COUNCIL APPROVAL
City Council agenda items ONLY}
6,000,000$ -$
REVENUES
{Use this form for Finance Committee/
Log # {Finance use only } :
Journal # {Finance use only } :
City of Santa Fe, New Mexico
BUDGET ADJUSTMENT REQUEST (BAR)
OBJECT PROJECT
6/23/2026Public Utilities Department / Water Division
DEPARTMENT / DIVISION NAME
INCREASE
Rev. 3/26JONATHAN MONTOYA (Jul 13, 2026 14:59:15 MDT)
JONATHAN MONTOYA

Signature:Email:Signature:Email:bchuey@santafenm.govJohn Del Mar (Jul 13, 2026 13:35:41 PDT)
John Del Marjpdelmar@santafenm.gov