Charter Review Commission Thu, May 28, 2026 ยท Charter Review Commission https://santafeminutes.space/meeting/1507 == Executive Summary == The Charter Review Commission held a meeting to organize its work, focusing on establishing a clear scope, timeline, and structure for reviewing the city's charter. Key discussions revolved around defining the commission's authority, particularly concerning community outreach and the types of topics it could address. The commission also dedicated significant time to planning public engagement, including scheduling public input meetings, identifying suitable venues, and developing strategies for effective communication and outreach to ensure broad community participation. A major outcome of the meeting was the decision to form three subcommittees: Community Outreach and Communication, Governance, and Strategic Planning. These subcommittees were assigned specific tasks to streamline the review process, with an emphasis on developing public-facing tools and researching charter provisions. The commission also clarified the process for collecting and prioritizing public input, aiming to create user-friendly forms and educational materials to guide the public through the charter review process. == Key Decisions == - Approved the agenda and minutes from the previous meeting. - Approved a timeline for public input meetings, with flexibility for adjustments. - Decided to form three subcommittees: Community Outreach and Communication, Governance, and Strategic Planning. - Assigned commissioners to the newly formed subcommittees based on their preferences. == Motions & Votes == - Approval of the agenda โ€” Passed (unanimous, implied) - Approval of the minutes from the previous meeting as amended โ€” Passed (unanimous, implied) - Approval of the proposed timeline for public input meetings, with the understanding that it could be adjusted if necessary โ€” Passed (All in favor, none opposed) == Public Comment == Public comments were primarily integrated into the commission's internal discussions, with commissioners acting as advocates for public engagement strategies. Themes included the need for proactive outreach to community groups, concerns about "meeting fatigue," the importance of accessible meeting venues, and the desire for clear, user-friendly public input mechanisms. There were no distinct public comment periods with external speakers noted in the provided summaries. == Topics == - Charter Commission Scope - Subcommittee Formation - Public Meeting Process - Staffing and Research Support - Outreach Subcommittee Duties - Mayor/Council Powers - Attendance and Absences - Previous Commission Report - Budget Authority - Minutes Approval == Full Transcript == We are live. Mayor: Good evening. I'd like to call the regular meeting of the Charter Review Commission today, May 28th, at 5:12 p.m. to order. Could we have roll call, please? Commissioner Duran. Commissioner Viel. Commissioner Viel: Present. Mayor: Commissioner Ray. Commissioner Ray: Present. Mayor: Commissioner Pettz. Commissioner Pettz: Present. Mayor: Commissioner Gold. Commissioner Chavez. Commissioner Grano. Commissioner Grano: Present. Mayor: Commissioner Vela. Commissioner Vela: Present. Mayor: Charities. Charities: Present. Mayor: You have a quorum, Madam Chair. Mayor: Thank you very much for that. We have item number three on the agenda, which is the approval of the agenda. Are there any changes to the agenda? Commissioner Pettz: Chair, I have a change. Under C, formation of possible subcommittees, it says Commissioner Pettis said her thoughts around subcommittees. Was this the agenda or the minutes? Mayor: The minutes. Sorry. Let's save that for the next item. And I'm glad you looked at them. It's good. You're on it. Thank you. So, let's go back to the agenda. Any changes to the agenda? If not, I'd like a motion for approval. Commissioner: To approve. Mayor: Have a motion for approval. Second. Commissioner: Second. Mayor: Second. All in favor say aye. Commissioners: Aye. Mayor: All oppose? Nay. Agenda is approved. Great. Now let's go to item number four, approval of minutes. And I know our Vice Chair has some comments on the minutes. Commissioner Pettz: Thank you, Chair. Under C, formation of possible subcommittees, on page four, it says that Commissioner Pettis, that is me, proposed having three subcommittees: research on governance, community action, and outreach. And I just proposed two, like a research on governance and some sort of community outreach subcommittee. Mayor: So, Commissioner, are you suggesting that the sentence end after "a community action subcommittee period"? Commissioner Pettz: That would work. Mayor: Thank you, Chair. Thank you. Any other corrections to the minutes? I have a couple of minor ones since we're on page four. The paragraph above the one Commissioner Pettis just referenced, item C, the second paragraph says Chair Ortiz says she thinks that it is premature to form subcommittees. And the word is "no," but I think it should be "also," or the sentence could just end "to form subcommittees." Period. Oh, it's "now." Okay. Commissioner: Excuse me. Mayor: Yes, ma'am. Commissioner: Chair, where is where is it that you're? Mayor: We're on page four of the minutes, item C, the second paragraph. Commissioner: And this should be "now." Mayor: Yes, ma'am. And thank you, Commissioners, for clarifying that. I wasn't quite sure what it was supposed to be. That works. So that's a second correction on that page. And the ones I have, I have to say, are very minor. And I want to thank Elizabeth for the great work that she does on these, but it's always good if we catch an error to correct it. On page five, item eight, matters from the committee. The first paragraph, the second sentence, "congratulations" is probably to the Chair and Vice Chair instead of "OT." That's on page five, eight, first paragraph. And on page six, just for future references, my name is one full word. It's not two words. It's Lillie Mae. There's no uppercase M. So it's all Woodford. So for all future documents, it should be L-I-L-L-I-E M-A, one word. And those are the only corrections I have. Any further corrections? Do I have a motion for approval as corrected? Commissioner: Move to approve as amended. Mayor: As amended. Have a second. All in favor say aye. Commissioners: Aye. Mayor: All oppose? Nay. The motion passes. The minutes are approved as amended. Okay. We're going to go to item number five, presentations. And I just want to note that we had one of our Commissioners walk in, Commissioner Chavez, so that she's shown as present. Item number five, presentations. Charter Review Commission subject matter scope. A presentation from our attorney, Marcos Martinez, and he will be clarifying some information for us. Mr. Martinez, please. Mr. Martinez: Thank you, Madam Chair, members of the Charter Commission. I understand that the Assistant City Attorneys provided a memo regarding the scope of the Charter Commission's subject matter topics, and that in spite of that memo, or maybe because of it, the Commission had additional questions they wanted to raise regarding the scope. But generally, I think it's the position of the City Attorney's office that the resolution that identified six different topics, that those topics were meant to be not the exclusive topics, but the primary focus of this Commission's duties as assigned by the governing body. I would also recognize or note that the Charter Review Commission in the charter itself does identify the possibility of additional topics, and those would be topics that would be raised by the public, and that's specifically permitted in Charter Section 10-01. And if you'll allow me to read from that section of the charter, it states, "The creation of the Commission and its function shall be advertised on a separate page of the city's website. The page shall allow for the public to submit proposed amendments. Commission shall hold no less than two meetings in each of the city council districts for the purpose of taking input from the public." So I think there is a possibility of additional topics that may be raised by the public, but I think the focus of the scope of this Commission is meant to be on the six topics identified in the resolution. And reading from the resolution itself, it says, "The Commission shall review the Mayor's and Councilor's duties and powers established in the charter and any amendments proposed by members of the governing body and the public on those topics, focusing on separation of powers and balance of powers between the Mayor and City Councilors." So, I think that I think basically I've probably restated a lot of what was in that memo. But I'd like to address the Commission and see if there's any additional questions the Commission has regarding that scope. Mayor: Thank you, Mr. Martinez. So, I trust that the Commissioners have had the opportunity to read that memo in its entirety. If there are any questions in regard to any portion of that memo, now would be the time to ask anyone. So, this, and correct me if I'm wrong, changes our direction from our past meeting where we were soliciting comments and possible items for discussion by the Charter Commission members. Those items would not be part of our charge to research and do. Only our charge right now is to deal with the six items that are in the resolution and any others that surface through public meetings through the process that we will be moving forward. Is that correct? Mr. Martinez: Yes, that is correct. Mayor: Okay, questions? We're good. Okay, thank you, Marcos. That helps clarify it. It certainly gives us a clearer path forward. And we appreciate you sharing that memo and coming to field any questions we have. Thank you. Mr. Martinez: Thank you. And thank you all for your service. I really admire the work you'll be doing. Mayor: Thank you. We may have some questions for you, Marcos, as we move forward. Are you planning to stay with us? Mr. Martinez: I can stay until six, and then I have to pick up my daughter. Mayor: Okay. Well, then I'm going to ask a question now so that so that we don't delay you. And this is more of a housekeeping issue. In the proclamation, there is some language that outlines that the Commission, that the city will provide to the Commission no less than two staffers, one to do research and one to, I can't remember the other word, to proofread or clarify issues that the Commission has. And so we know that we're going to need to do a lot of research in certain areas. And we're, I'm wondering who those individuals will be. Mr. Martinez: Thank you, Madam Chair, for the question. Let me read from the Charter Commission because this language actually does come right out of the charter itself. It says, "The governing body shall fund a budget adequate for the Commission to perform its functions, and the City Attorney or the City Attorney's designate, and no fewer than two additional employees identified by the City Manager shall assist the Commission to perform research and drafting functions for the Commission." So I think this is the provision, the clause that you had in mind. Thank you for posing the question. I don't have an answer. I think that the direction is clear in the charter, and so I think it's incumbent upon the City Manager to identify those employees for you. I'm going to take this question back to the City Manager since it is directing him to do something here specific, and we will get you that information and circulate it to you before the next Commission meeting. Mayor: Perfect. Wonderful. Thank you. I appreciate that. Have a good evening. Mr. Martinez: Thank you. Mayor: Okay, let's move on to, and Commissioners, just be mindful, I am working to make sure that we honor our time limit of no more than two hours, and hopefully we're more efficient and can be done before that. But let's let's move on. Item number six, discussion of possible items. Item 6A, Charter Review process. I took the liberty of developing that to help us have at least a framework for discussion for this evening of what the process might look like. And I laid out some of the items that will need to be addressed by the Commission. And I scheduled some tentative timelines, and more importantly, some of the timelines in there were to help the staff start looking at locations for the public meetings. And I hope you all had an opportunity to look it over. We can go through, there's three major portions of this. We can go through them, read through them, but if you've all read them, we don't need to do that. I just want to make sure you all have had an opportunity to look at because this could be the template. And I would ask once we look at it and discuss it and make any changes, I would ask that we take action on this so that it's clear the direction we're moving and the staff knows at what pace we're moving. I'm open, I'll open it up to the Commission to ask questions or if you'd like for us to go through each item. Commissioner: Madam Chair, what are you looking at? What paper? Mayor: 2026 discussion draft. It's a timeline. It looks like this. Okay, it's got, it's 2026 Charter Commission process discussion draft. Commissioner: Discussion draft. Mayor: It should be under the tab labeled "Committee Process." Commissioner: Commission process tab. Mayor: Okay. Commissioner: Okay, Madam Chair, I did review this, and I was wondering if you could just summarize the different sections, maybe not necessarily go through every bullet point, but just to kind of get us grounded in what's what's coming forth in the next few months. Mayor: Okay, I can do that. So, determining topics to be addressed. This is the groundwork that we have to do to get moving to to determine what we're going to be looking at. Well, clearly after our attorney's presentation, we've got those six items that we need to deal with. That's that's clear. And if we flip to the third bullet talking about prioritizing the topics based on urgency and relevance, we'll be doing that through the months of July, August, September, and October because that's when we're going to be hosting the public meetings, which is that last bullet in number one. So basically, the dates are set there, two days each month, July, August, September, October. The staff has these dates. They've already secured some some locations for the July and the August meetings, which is great. And this just sets our timeline and locations for the next few months. The next part of that is formation of subcommittees to do our research and our analysis. So this evening, we plan to have a conversation, and I hope we can come to some conclusion as to what committees we're going to have and who's going to be on them. That will allow the people on these committees, between this month and next month, to meet and at least look at their charge and come up with a plan of action. That will be the month of June, and then as we move forward through July, August, and September, these committees that are formed will be listening to the input that's provided at the public meetings and add to whatever they're working on, or we may have to add additional information that has not been identified in the six bullets to these subcommittees, to their work. That's the formation of subcommittees that will be doing the research. As you heard, hopefully our attorney, hopefully we'll have some staffers to help us do some of the research because it is important work formulating recommendations. Of course, the subcommittees will be presenting their findings. They'll not just meet the one time between now and next month. They'll be meeting throughout the summer, and whatever work that they develop, they should be presenting it to the commission. So that will be an ongoing activity. We'll be having the public meetings in July, August, September, and October. So by November and December, we should start looking at some recommendations from the subcommittees, having the full commission debate them, refining the proposals, and making sure that whatever we're looking at complies with legal standards. So that would be the November-December framework. In January, my thought is that once we've defined what we're proposing, that perhaps we could have a public meeting for the community in January to set out those items that we're considering moving forward. We would not have voted on them yet, but they could be for consideration to get further input on specifics. They could include any of those six items and anything additional that the community has proposed to us. So it depends on this commission how many items we're going to send forward to the city. February, hopefully we can finalize those recommendations through a formal commission vote. Then it'll give us February and March to prepare a final report for the City Council, which will be extensive. The last report, I think it was 20 pages or so. Then April 1st is when that report needs to be submitted to the City Council. Questions? Commissioner: Yes, sir. Commissioner Bella: Rearrange this a little bit. For the January meeting, what's the expectation of flexibility that's left in the proposal? We bring it to the public and there's a disagreement. Do we expect that we'll make changes before that April deadline, or what's the scope of the public input for January? I think the direction would be whatever this commission chooses to do. If this commission has some recommendations for January, it would be my thought that whatever presentation we make and whatever comments we get, the commissioners will take them on their merit and decide what we need to do. If they're compelling arguments and compelling statements, based on what we were looking at doing, and the commission as a majority decides to change our direction, that's certainly our prerogative. I think it's entirely up to the commission what to do at that point. Does that make sense? Commissioner Bella: Yeah, I think I was just clarifying because it was expressed before that sort of administrative time between January and April. But I trust that the commission as a whole can make that judgment call. I was just curious what your intention was. That was my thought. I'm open to whatever this commission would like. I was just trying to define some parameters to give us a baseline and move from there. Commissioner Bella: Sounds good. Thank you. Thank you for the question. Other questions? Madam Vice Chair. Oh, I'm sorry. Chair: Thank you for putting this together. I just have a question where it says, "Prioritize topics based on urgency." It gives July, August, September, October. Then we're also going out to get, solicit feedback. So I was kind of thinking we would need to have that third bullet completed before we went out to obtain feedback. I'm sorry, where are you at? Which one? Chair: I'm talking about the third and fourth bullet under... Oh, up on top. Okay. That was when I thought we were going to be doing all of the topics that we mentioned at the last meeting, plus the six. But according to our attorney, those other items were not going to be looked at. So that no longer is an issue. Chair: Okay, thank you. But thank you for asking that clarifying question. Other questions, Madam Vice Chair? Chair: To the point that Commissioner Bella brought up about the meeting in January, I really appreciate your work on this, and I think this is a good framework for us to be working. I think it makes a lot of sense to me to go through this process that you're saying, where we're moving with some community input to get to the prioritization of what we're going to be doing. Then once we do research, I would recommend that we do a series of presentations. Maybe this is the opportunity where we get to work with some of the community organizations, the government classes at the community college, and we can get some input from them on the work that we've already done, on the recommendations we're doing. I think that it would satisfy my desire to have more than just public hearings and have sort of nuanced conversations with different sectors of the community. So maybe that can be instead of one meeting, maybe we can have a few meetings between January and February with different constituencies. Thank you, Chair. That would be the desire of the commission. We can do that. I suggested one, but we can do more than one. I know it's a busy season for budgets and for me as well. I lobby, so I'm busy during that time. But if we need to do more than one meeting, we certainly can do that. Do we want to play that by ear at this point? We can always add to this. This just is kind of setting the framework. Would that work if we keep that in mind? And if we decide when we get to December that we have so much meat in terms of the richness of the conversations that we need to have more than one hearing, we can always add. Mr. Ba: Thank you, Mr. Pettis. Just a clarifying question related to what Commissioner Pettis was bringing up. I think we were also talking about when we do our public meetings, obviously those are the ones that we need to do that are required by the resolution. I guess I'm thinking of ways to actually not just have an open forum, but actually having more intentional invitations from groups to actually participate. Then there's this other piece about going to groups, going to youth groups, or going to government classes. We even talked about that potentially. So I guess I'm thinking about that being earlier, not in January, that we would be getting more timely to be doing it kind of between these public meetings to solicit input. But I don't know how to design it in my brain. I feel like we need to talk about it more, but that we're utilizing already existing entities and groups that are already meeting instead of trying to recreate a meeting where people have to come to us. So instead, we go to them. I guess I bring that up because it worked really well when we were trying to get input from the Midtown property. When we had meetings and we had people come to us, we didn't have many people show up. But when we had an organization that actually worked with us that was embedded in the community, and they had partnerships and they have members, there was a lot more participation, and I think we yielded a lot more great feedback because of it. So I'm just trying to, I don't have a solution, and I'm just trying to figure out when this would happen and how we combine it with these already organized public meetings or listening sessions that we called them. We called them listening sessions the last time we talked about this. So, I don't know. I don't know if that warrants maybe talking about this in a subcommittee meeting in detail, but I'm just trying to obviously not do too much that we can't handle, but also trying to take the opportunities to talk to folks that are already, they're interested in this, they're interested in governance, like a captive audience, if you will, instead of just people saying, "Come to us." It doesn't always work. I mean, we know this, public meetings, and then we talked about how many public meetings there are, which is great. And there's a, what did we call it? There was just like a, there was so, there was so many meetings that people tended not to attend. We talked about this, but there's a name for it. There's so many meetings that you get inundated and... Commissioner: Conversations is what was mentioned at the last time. Commissioner: Yes. Commissioner: Just having too many meetings to attend, and public ends up just having to decide. It's like meeting fatigue. Thank you. That's probably what I'm feeling right now. Meeting fatigue. Okay, I'll yield the floor. Thank you. Thank you, Commissioner Vader, and thank you, Commissioner Pettis. You're raising very, very valid, very good points in terms of the realistic possibility of people showing up to all these meetings. We have to comply with the resolution that we have to conduct the meetings. The suggestion was mentioned previously again this evening regarding outreach. I have posed that question. I'm waiting for a response. What authority do we have to go out and do some level of outreach? And with that authority, what does that look like? What does that look like? It could look like a number of things. So I'd like for a clarification from the City Attorney. I wish Marcos hadn't left because this is where we need that response from, but I still have it on my radar, and I have that question in. Any further comments in that regard? Chair: If I can, we're being cognizant of community, but we're also being cognizant of ourselves. I'm looking at the calendar here, and now that we're seeing the dates, those of us with all the responsibilities we all hold that are different, I, yeah, multiple meetings per month in community, which last meeting, and I could have completely dreamt this, but I thought we had discussed these public meetings, listening sessions, also having an education component to them, so we were finding efficiencies there and not adding additional meetings on top of that. And then, yeah, I just wanted, as a person here with a young child, I'm like, I cannot do, we cannot. So I'm also just, I think we should also be cognizant of ourselves and stretching ourselves too far and staff too far, and where we can find efficiency, we should. Thank you. Good comment. I counted 18 meetings when doing this draft. And so we just need to be mindful of that, and we want to be successful, and we want to do a good job. And so let us get clarification from the attorney regarding what authority we have to do the outreach. What could that look like, separate from the hearings? Go ahead, Commissioner Pettis. Chair: I guess I'd like to propose, like Miel said before, that maybe we should bring this to a subcommittee, maybe work out the kinks. Personally, I'd like to offer, as I've already mentioned, the relationships I have with folks in the City of Portland and how they did their best practice around the community engagement piece and the education piece and the public hearings versus more focused, nuanced conversations with certain constituencies. And I also learned over the last week or so that the city of Lexington, Kentucky, conducted a civic assembly over the last month, specifically around the charter for that city. So they convened a group of residents, and they took them through a process over a couple of weekends, talking about what is the charter, how does it work, and what are we doing, and what should we consider. So they had a process over there too. It was a little different because it was a civic assembly. But what I'm saying is that we have a lot of examples of how people have done this, best practices out there: big cities, small cities, conservative cities, progressive cities. So to your point, Commissioner Val, I think we don't need to wrap our heads around how to do it right now. We have something to learn. **Speaker:** Perfect. I put a note on item E about a potential subcommittee. Yes. **Speaker:** Yes. I understand that we need to get feedback from the attorney, but we can get public input more than just attending meetings. I mean, the city has a listserv. I get emails all the time. Once we come up with what we want feedback on, we can send it out through a survey. We can go to the news. We can go to PRQE. I mean, there are different ways that we can obtain feedback where people don't actually have to come to a meeting. But I understand that we have to have a certain number, but I guess that would go to the subcommittee group. But there are different avenues to obtain feedback. Thank you. Thank you. Any further comments on this one? **Speaker:** Chair, I had one more question. These dates, these are straw person dates, right, that you're just putting on the table? Do we need to commit to those soon? And then remind me, is every member expected to be at all of these? I don't remember. We discussed last. There needs to be a quorum, right, for each? **Speaker:** Yes. **Speaker:** Okay. **Speaker:** Commissioner, those dates are set dates. The staff has already secured four different meeting locations. They put down a deposit. **Speaker:** When did we, Chair, when did we discuss these dates? I'm just curious. **Speaker:** They were not discussed. These were dates that I proposed to the staff. We sat down and looked at dates aside from our monthly commission meetings to see when it might work. The staff determined that Thursdays were the best times. I think that the four sessions that are scheduled are Thursdays. And so the commission did not discuss them. So if the commission decides to change those dates, the staff has to go back and... **Speaker:** We'll just have to do some surveying internally to make sure we have a quorum because I already can't make three of those dates based on summer life stuff. So I want to make sure we're lined up there. **Speaker:** And that's another question in terms of hearings that our attorney could answer. Do we need to have a quorum for hearings? I don't know the answer to that because it's not necessarily an official meeting. I would guess maybe not. So that would, we'll get an answer to that for these hearings. Will we be required to have a quorum? The only thing I would ask the commissioners to think about is that whenever we develop our subcommittees, you designate at least one person from that subcommittee to attend some of the hearings. You guys can switch off so that you're listening to what is being presented. So we'll get that clarification. Were you done? **Speaker:** Okay. **Speaker:** I would like to just say that as an empty nester, I'm happy to, if I'm in town, I'll go. **Speaker:** Okay. Of course, we need to find out if a quorum is needed at the public meetings. Okay. **Speaker:** Point of order, Madam Chair. If the commissioners can just make sure they're speaking directly into the microphone so that the stenographer can hear them. **Speaker:** Okay, great. Any further questions? Did that answer your question? **Speaker:** Okay. Madam Chair, I'm pretty sure... **Speaker:** I was just thinking we probably don't need a quorum for the meetings. They're really just public meetings to garner education. Like we would have a component of education, but also have, you know, getting feedback. And I know both of the dates in October I can't make. But I think that's, we're busy people and we're volunteering our time. So, you know, the most folks that can make these dates, great. And if not, you know, we have folks covering us. So thank you. Any further comments? **Speaker:** I think... **Speaker:** Go ahead. **Speaker:** You're closer to her. **Speaker:** Madam Chair, I know I won't be able to make the two July meetings, and I have to look at the dates for the rest of them. So maybe we should put a chart together of who's going to be able to make what and see if some of these dates won't work. Well, if no quorum is required, it's not an issue. **Speaker:** But you don't want to just have one person show up. I don't think. **Speaker:** Maybe. I don't know. **Speaker:** I don't know. I don't know. I think there's no action item, and there doesn't need to be a quorum at all. But it's a listening and conversation section. What it is is, and that's an action, but it's not required of us to take action on it. But I think having those relationships, and we understand that everybody here is not going to make all the dates, and water will find its way. We'll figure it out together. **Speaker:** Okay. Further comments, further comments on the dates. That seems to be the issue here. The dates. I mean, it's a lot of dates, and it's in four short months. Though twice a month, it's a challenge. But if there is no quorum required, and as long as we have a committee chair from whatever committee is there, or a representative, let me rephrase that, a representative from each committee there, I think that'll serve as the ability to collect the data in the presentation. Commissioner. **Speaker:** Would it be possible to make it an offline action item just for us to share any conflicts that we know of, and then we'll get a sense of if there's an issue or not, maybe through email before the next time we convene? **Speaker:** We probably shouldn't be doing emails on items. **Speaker:** So yes, the board cannot communicate with each other via email because that is a violation of the Open Meetings Act, and it constitutes a rolling quorum. **Speaker:** Okay. So let's go ahead. **Speaker:** Can we convene with an individual commissioner? Yes, as long as a quorum doesn't exist, you can hold individual conversations. But you cannot speak together as a quorum outside of a committee meeting. **Speaker:** So let's take a couple of minutes and just go through the dates and see who cannot, because this is an important issue, to see who cannot be there July 16th and 23rd. And I just need a show of hands. One person, two people, three people. **Speaker:** Just one day, the 23rd. **Speaker:** Okay. So, oh, let's take it day by day. July 16th, two. Okay, that's another question. I'm assuming these are at 6:00 PM in the evening. **Speaker:** I'm going to allow Jerica to answer that question. **Speaker:** Jerica. **Speaker:** Where it talks about cadence, we can go through each individual date with the cadence for the months, and the individual dates are for review of each. **Speaker:** Okay. But what time are they starting all of these? **Speaker:** Not all. **Speaker:** Okay. Can we set the time at 6:00? **Speaker:** We can discuss it further once we get to this part. That way we are all on the same page. **Speaker:** Okay. Let's make the assumption that at 6:00 PM after everybody gets off of work. So July 16th, how many cannot? Two. July 23rd, two. August 6th, one. Okay. August 20th, one. Okay. September 3rd. I'm sorry. Was there two on August 20th? Thank you. Thank you. September 3rd, September 17th. One. Okay. October 1st. One, two, two. **Speaker:** No, just one. **Speaker:** October 15th, one. Okay. All right. So we're dealing with one or two people being absent. I think that's perfectly workable. I think we're good. And I appreciate all of you trying to attend these, and we know if you can't make it, there are real good reasons for not making it. But we will do our best as a whole to move forward and get these dates going. Okay. So on this, I'd like for us to take action on it. The conversation that we had on item three about the meetings in January, we might add more as we, as if we choose, if we need to. And I think that's the only additional comment. Was there another one? **Speaker:** There was another one, Chair, on the first one, conducting public meetings. Here also the idea of, and we also include some more nuanced conversations with the public at that stage. **Speaker:** Well, that's a question for the attorney. We will get him to respond to that. But you also talked about setting up a subcommittee. We can talk more about the... **Speaker:** Subcommittee. What I'm saying is, let's, I would like to propose that we add a little time for that here. **Speaker:** And also under what it will look the same. **Speaker:** Which bullet? **Speaker:** Does that make sense under bullet four? **Speaker:** Oh, the fourth one, add more as needed. Okay. I will put that. Okay. Okay. **Speaker:** Thank you, Chair. **Speaker:** So thank you. Any further comments, concerns about this timeline? I would like for us to vote on it, knowing that if something goes awry, that we as a board can change the timeline. But I would just like to have a timeline set so the staff can move forward and so that we can plan our time as well. So I would entertain a motion for approval as amended this evening. Have a second. **Speaker:** I'll second. **Speaker:** Okay. All in favor say aye. **Speaker:** Aye. Aye. **Speaker:** All opposed. Nay. The ayes have it. Thank you very much for getting that set up. And we're tentatively thinking 6:00 PM, but Jerica will give us more information on that as we move forward. So we're going to move to that. The Charter Review Commission cadence format that Jerica has prepared for us. And I'm going to turn the, that's 6B. I'm going to turn the floor over to Jerica. Thank you for the work that you did on that, Jerica. **Speaker:** Hello, Commission. So the first item for commission review is the cadence by month. To the best of your knowledge of your current schedules, is the following cadence okay with everyone in attendance? Two public input sessions for the month of July. Two public input sessions for the month of August. Two public input sessions for the month of September. Two public input sessions in the month of October, and at least one public input session for the month of January. These are at a minimum based on what we just approved. Okay, great. Thank you. Is there, you want to discuss further some of the venue scouting, or do commissioners have any questions about what is presented in the venue scouting snapshot? **Speaker:** Chair, thank you for putting this together. I appreciate it. I'm not familiar with some of these locations. I just want to ensure that they're accessible both for people to be able to get there and once they get there, that they can get in. **Speaker:** Jerica, could you speak in general to the locations just so that we all have a sense of where we're going? **Speaker:** Yes. The easiest district for us to have locations to have these meetings is District One. So two dates have been secured tentatively, if those work for you all, at the Convention Center, which is next door. It will be utilizing the parking deck there. There are elevators and accessible parking as well along the street. Those dates tentatively are July 16th and September 3rd. Time being 6:00 to 8:00 PM in Ballroom F. District Two is a difficult one as we do not have any city-sponsored buildings in that district. So I've been working to outsource other venues available. Currently don't have any secured in District Two, but have currently been reaching out to the National Education Association of New Mexico on Boto Street Road, and the New Mexico General Services Department on St. Francis, which is a state building, New Mexico GSD. I'm awaiting a response from both of those venues. I have not gone to those yet. I'm waiting to hear back on what their capacity is compared to the needs for those meetings. I'm also looking for backup venues in that district as well. The Southside Library is a city venue, and it is accessible. There's accessible parking, and it is the first room when you walk into the library from the parking lot direction. I'm still working on District 4. There are a couple of options there. One date is tentatively secured for August 6th at the Chavez Center, and again, that is an accessible room and is the first room when you enter the building. Thank you. **Commissioner:** Comments, questions, Commissioner? **Miss Jericho:** Could we use a gym, like one of the public schools' gyms? **Jerica:** Yes, I've been trying to get in touch with St. Michael's and... **Commissioner:** Santa Fe High falls in there. Yes. **Jerica:** Yes. **Commissioner:** I'll see you after. **Jerica:** Awesome. **Commissioner:** Thank you, Commissioner. Any other questions about locations? **Madam Chair:** I was suggesting the schools as well. And then also the Santa Fe Public School District office that's in District 2. I can't remember if they have a meeting space. I mean, they have where the board meets, but I don't know if there's another community space in that building. I can reach out. **Jerica:** Okay. Thanks. **Commissioner:** Are there suggestions, Mr. Duran? **Mr. Duran:** Well, I was going to elaborate on that, but last time we also discussed, or the meeting before, more community-centered spaces even for these meetings. I think you brought up vital spaces, I think, Commissioner. And so we can put those back on the table as well. We should put those... **Commissioner:** Have we used community senior centers? I mean, there's so many throughout the city. Have we had a chance to look into those? I mean, that's a great idea. **Jerica:** To all the senior centers recently. We rocked them, didn't we? So, those are options. Hopefully... **Commissioner:** We can ask vital spaces or like 501c's in those areas if they'd be willing to allow us into their space to have these conversations. They already have a network. And we can look in each district and see who's there because you have chain breakers. But... **Commissioner:** Who would Jerica contact? Commissioner. **Commissioner:** I can give you all the ones in different districts depending where their homes are. We can talk after this, and you could pick my brain. **Jerica:** Perfect. **Commissioner:** Perfect. So, we've got those locations. We have the senior centers. We have gyms. **Madam Chair:** Okay. Are there comments, questions about the public meetings? **Jerica:** For District 4, there are two city-owned spaces in the Midtown campus. One is a 500-capacity theater, and the other is a potential hybrid session venue if you all are interested in hybrid sessions, where some of us would be in person in the building because it's a smaller capacity building, and it would be available for people to attend virtually. Additionally, with the dates that are currently on the table, they're all Thursdays and they're all evenings tentatively. So, if there's any wiggle room there, we'll open up, I believe, the ability to use additional venues across the city and make it more accessible with people's schedules, if there are possibly any weekend dates or daytime dates. That way, it can be a little bit more wiggle room when sourcing venues. **Commissioner:** Can you give us information on the hybrid? Is that one venue the only venue that we would have a hybrid situation? Everything else would not be able to get people online. **Jerica:** We could possibly have multiple hybrid sessions. It will just have to be where it will be in person. That would be the district that it would be a part of, and then be made accessible to people online. We could accommodate smaller venues, so like the libraries where the maximum of the largest one, I believe, is 60 people, and some go as low as 40. So, having that be a hybrid session would make it available for people to attend online and people to be in person. **Commissioner:** Perfect. Could we potentially have a goal to see if we can get at least one hybrid session in each of the four districts? **Jerica:** I can work on that. **Commissioner:** Okay, that would be great because at least that way we're trying to give those that cannot attend in each district an opportunity to get online. **Jerica:** It could be made more difficult depending on like the network issues that happen at different venues. Like the Chavez Center doesn't have the best Wi-Fi and could be one that goes in and out. But the one in the Midtown campus, the Emergency Operations Center, the capacity is 25, but they have multiple projectors, TVs, cameras, and power outlets already at the venue. And that one has flexible dates in July and December. But the later it is in the day, the more difficult it could be because it will be on us to open the space and close it and ensure that no one is wandering around the rest of the venue. So, if that one's in the day, there will be more staff available to help corral any additional people that are around. **Madam Chair:** Okay. Well, if you'll work towards that, that would be great. But this issue keeps coming up, and I don't think we really decided the timing for these hearings. I said initially 6 p.m. because I'm assuming most people work. But I mean, Commissioners, do we want to schedule some during the day on these days? **Commissioner:** Chair, I would say it would be good to have maybe a Thursday evening and like a Saturday day option. **Commissioners:** [laughter] **Madam Chair:** Well, and that, and that's the reason we're having this conversation at this time early on because once we get going, we've got to move. And I assumed we're doing these all in the evening so that people that work could attend them. I'd not considered weekends because it's a volunteer board, and I hate making our lives more complicated than they already are. So, Commissioner... **Commissioner:** Chair, yeah, I was just, I mean, weekends, how much success has the city had with these type of public meetings on the weekends? It seems like those will likely be less popular than the evening. I'm just guessing there based on schedules and errands and all that, but I could be misguided there. What is the, what has been the performance in the past for the city? **Madam Chair:** Any idea, Xavier? Jerica? **Jerica:** I'm not too... I'm not too sure how to answer that question, Madam Chair, Commissioner Chavez. I don't think we have very many weekend events like this. Jerica, do you know of any that we've had in your time here? **Commissioner:** Were some of the ones that we did for rank choice voting on the weekend? There were a couple I wasn't able to attend. **Commissioner Pettis:** Commissioner Kendall, to your point, Commissioner Kendall Chavez, I think that, I mean, it really depends to Commissioner Vardial's point, like, are we calling like, "Hey, we're having a meeting, show up." Nobody shows up whether it's Thursday or Saturday, right? But if we're having a meeting on a Saturday morning where we've done some outreach with our community partners, talked to them about telling their members to show up to this thing, they've done a little bit of preparation. We have decided to spend our money, our budget as a commission on community stipends and food, right? Like, it depends on how we're going to do it, right? **Madam Chair:** Good point. Good information. Good questions. Commissioner Val, you're ready to press your button. **Commissioner:** [laughter] **Jerica:** Okay, Jerica. The vacant District 2 forum was, I believe, on a Saturday, and that was a good turnout. There were people that cared real bad, real hard, very passionate about that one. It was very entertaining. And I got to be a stewardess of different microphones. It was very fun. So, depending on people's involvement on what they're interested in, that is a big factor on whether people show. Opening it up to different days and times just offers variety for you all in your schedule as well as folks not able to make a Thursday evening. It allows for like working families that are two-parent households that aren't able to go to work and take care of the kids and go to a meeting in the evening. So, it's up to how comfortable you all are to opening up to a potential weekend date. It, I believe, will make it easier to collaborate with community organizations. So, if there are any like committees that you all know of that already meet regularly at a specific time, and if there is something on the agenda that coincides with what they would already be talking about, then that could be part of the collaborative meetings, like meeting people where they already are, or going to like a farmers market and just setting up a table to put out information that way. It just allows more wiggle room for the venue scouting portion because it's like you said, it's down to the wire in a sense that just in the planning process, not necessarily that the dates are here yet. But it just offers a little bit more flexibility, and it can all, if all the dates remain on Thursday evening, that's fine as well. And also, we're coming up on the summer where kids will be out of school, and families will have more flexibility in the first place. So, it's just where you all are comfortable looking at other times as I'm looking at the availability around the city, especially with schools and stuff. If they have staff already during the day there, and we could go in, pop in for the gym, maybe it's easier for that staff like later, like maybe if it's a half day on a Friday or something like that. So, it's just, you know, making a buffer for myself as I'm looking at places around town. **Mr. Duran:** I did. For me, this is the most important part of our commission work, and we need to be very thoughtful and ensure that we get it right, and we need to ensure that we either go to people or, and we need to ensure that we meet at times that are reasonable and accessible for people. My experience working with the state and holding public meetings, we didn't really have a lot of turnout during the day because people had to work, but we also offered that just in case that was the time that people could actually make it. Thank you, Chair. **Madam Chair:** Thank you. Thank you for those comments. Any further comments? I think this is all really good, Commissioner. **Commissioner:** I do have one last question. Apologize, Chair. **Madam Chair:** No, no apologies. That's what we're here for. **Commissioner:** It's giving me a little bit of heartburn to see the venue rental quotes for some of these places because we have a limited budget, and I would rather it go to community and like making sure that our public meetings are, yeah, are good. So like that would, I would just suggest that we try to prioritize venues that don't have a rental, a rental... **Madam Chair:** Thank you for that comment. I was going to bring that up. The matters from the chair, but we can still discuss it then. Thank you. So, so it sounds to me, and there's a lot of good comments, and I appreciate the dialogue, if we get, in my mind, and feel free to jump in, a determination from the attorney that we can do outreach, and he defines for us what that looks like. We could potentially keep these hearing dates in the evening and invite people, you know, and solicit invitations if he, if we have the authority to do that. So the timing could stay the same to allow the staff to get venues, and if the outreach is something that we can do, then we can solicit organizations or whomever to come to those times, and if it turns out that we need to have one big Saturday event, we certainly can still do that. I'm just trying to set a framework to get us moving so we can keep that in mind. But to me, it hinges on what the attorney allows us to do so that we are within the parameters of our authority. **Speaker:** Are we okay for further comments? **Speaker:** Just a comment, is that it can be a public meeting, but we actually do it in partnership with an organization. So obviously they have their membership and captive audience, and they invite their members to attend and their network to attend, and it's also a public hearing. So anyone else can come too. So it actually feeds two birds with one seed. **Speaker:** So, Commissioner, two birds with one berry. **Speaker:** Okay, say that again. **Speaker:** We have to feed two birds with one berry. **Speaker:** Okay, that too. And one seed. Thank you. Hey, that sounds like we're getting very creative here. I like it. I like it. Okay, are we good? So, at this time, we've already voted on those days, 6:00 PM, and then we can adjust our schedule as we need as we move forward and after the attorney gives us the determination. You good on that? **Speaker:** Next, a clarifying question. **Speaker:** Yes, ma'am. **Speaker:** Do I have the commission's permission? That was confusing for me. Sorry. To look at dates and times outside of the 6:00 to 8:00 Thursday evening. **Speaker:** We voted on those four dates already. We already got a consensus that we're going to have quorum at each of those six states that we start changing them now. And it complicates it. **Speaker:** My question is based on how far the commission meetings are from each other. It's asking for a little bit of additional leash power to look at shifting the times based on availability of venues around town. So, for instance, the hybrid venue in Midtown, I believe the latest that will be available is like 7:00 PM. So, shifting like maybe an hour or two in one direction just to bring forward more options at the next meeting so that there's more options to approve moving forward. **Speaker:** If it's in the evening on that date, I think that's workable. And an additional question, do you all have any organizations around town that you're interested in potentially collaborating with? That'll be very helpful to me to be able to reach out and see what their schedules are and their availability. **Speaker:** We'll get to that when we get the attorney's. Yeah, go ahead on that. But yeah, I know the commissioners have lots of ideas. I think the attorney said it last time, and I won't speak for him, but he said it was a possibility that we do those outreaches. When he comes back, I guess he can re-clarify it. **Speaker:** He will because I asked him offline and I didn't get an answer. So that made me question our authority. **Commissioner Vetta:** Madam Chair, just a clarification here. We were talking about potential other dates, and I'm okay with Saturdays. And so I know we are trying to tie down dates and agree with them, but I'm wondering if Jerica, if we leave the possibility of having a Saturday for venue purposes, and also I know we look at these dates, but around the date, like say it's not September, sorry, September 17th, but it's that Saturday after. I'm looking at other commissioners, and I feel like if we had flexibility, if we needed to change the date, the dates and have a Saturday meeting, I'm okay with that. I'm not saying every single Saturday for these because I think people need variety, but it helps Jerica with looking at other venues. So, can we be flexible even though I know we've voted on dates, but I think we should try to be a little bit flexible for venue purposes and to give community members options beyond just Thursday evenings. **Speaker:** Okay. Yeah, I think we said we could add as we needed to. **Speaker:** Add or change these. **Speaker:** We can delete if we want to. **Speaker:** Yeah. Yeah. Same thing. Yeah, I think we're saying the same thing. I just want to make sure we're all on the same page with that swap. Okay, we could swap dates. Okay, thank you. **Speaker:** There's also the opportunity for virtual meetings, but that would be something I believe that would have to be approved the meeting before the public session would happen. And that's just if something were to be worst-case scenario and the hybrid wouldn't be able to be a secondary option for a moving thing. So that's also an option. **Speaker:** Right. **Speaker:** Point of order on that point, Madam Chair. If we were to have a virtual meeting, that would be fine. But please do keep in mind we are required to have two meetings per district per the resolution. **Speaker:** That's the point. **Speaker:** We know that the dates in January, we'll make sure that happens. We'll keep track of that. So, we will be flexible on those dates. If there's something that really seems like a stellar move to bring several organizations together on Saturday, and I look forward to what our attorney tells us in that regard. Okay. Anything further? We good? The public information campaign for the Charter Review Commission. This is where Jerica, we're looking to you to give us some idea of what kinds of publicity you're going to be working on for us, what we need to do in that regard, and timing of what information you might need. **Speaker:** So, supplemental things for public education and promotion would go through the city's communications department. So that can include a survey that goes out in tandem with the public sessions that includes informational videos that we can draft up. What will be most helpful from the commission on the videos is assistance with scripts and approval of scripts once those are drafted. That could be, that would be really helpful if that could be a point for a subcommittee to help with. That way I can have a group of people to send drafts to for edits and additional questions. That would be really helpful on my side. Something that would be helpful if we're doing the video route is getting a consensus on the language that you all want to use to be representative for the commission. So if there are bullet points that you want the public to study up on or be made aware of as they're about to go to a session, that will be really helpful to get those bullet points and talking points ahead of time. The city socials and email list utilized for these, those will also go through the communications department, and I can assist with drafting up the communications request form to request that additional stuff once we have the language that you all want to use. **Speaker:** The timing on all of this. Do you have any ideas when we would need to be putting data out? What does it look like? Will we put it out in phases? Are we talking just informational four sentences of what's going on now and then next month something larger, bigger? Give us an idea of what it might look like. **Speaker:** The communications department has an ASA project built out for the Charter Review Commission and is just tentatively waiting on information that comes out of these meetings on when those things go out on their side. Because currently they don't have any concrete information to put out other than the webpage is already out and available for people to make public comment. And the information that comes out of the commission that you want on that site for people to be able to see when they go for public comment, that would be drafted up by you all as well in addition with the legislative team. **Speaker:** You said the webpage is available. Yes, it's on the city website. **Speaker:** Where is it? Because I was looking for it. **Speaker:** Point of order, Madam Chair. We don't have the website updated quite yet. Me and the clerk have worked together to come up with a draft of what we want on the website. We will archive everything from the 2023 commission. And the public comments part of the website for the commission is not available quite yet. Once we get to item D, once we have full consensus on the board from that, then we will take the next steps to get the public comment part of the website going. **Speaker:** Perfect. When, what is the timing that you're looking at? Just a general idea of when that webpage might be available. **Speaker:** I'm not too sure. I'll have to get with our communications team to check, and I can get you an answer hopefully tomorrow, if not definitely early next week. **Speaker:** Okay. Great. Great. Anything else? Jerica, **Speaker:** You want to make some of those cool Instagram videos? **Speaker:** Can I get help from the commission on what to put in them? **Speaker:** No, I'm just thinking like what is the charter? Very simple explanation when you did the one on when the city recognized that it was a holiday in the meters, and you were like, the meters are free. When you did that, right, when you went step by step, if you did a very simple outline of what the charter is, nothing too crazy, just so that it starts explaining what those are in small doses. And I think that we, or I, I won't speak for my fellow commissioners, trust your judgment in your expertise. **Speaker:** Thank you, Commissioner. **Commissioner Pettis:** Mr. Graano, I think you are a charismatic person that should be on some of those videos. **Speaker:** Any second comments? Further comments? Anything else, Jerica? Great information. There's a lot for us to think about in terms of what we want to see regarding publicity and timing and website and that kind of information. So, we'll keep thinking about that and figure out how we're going to pull that together. I think that will come later this evening when we get to subcommittees, it sounds like. Let's move on to if there's nothing else on that one. Jerica. Yes. **Speaker:** Does the commission have any idea on how they want the actual public input sessions to look? Tentatively, what I put down was first part being presentation information part, and then the rest of it being small table breakout sessions. Is that okay with you all? **Speaker:** I think that's fine for now if we have enough, if we have enough for the tables. But I think that's about all we can say at this point. Thank you though. Any comments from the commissioners on that? Okay, let's move on to item 6D, 2026 Charter Mission Issues to be Considered. And that's behind issues for consideration. It's a one-pager. It's got nine items on there. And this is a result of Commissioner, your Vice Chair, Commissioner Pettis and I chatting about how are we going to screen and go through all of the, because we're very optimistic that we're going to get a lot of people at our hearings and giving us lots of different ideas. Screen and go through the information, and Commissioner Pettis put this together, and I'll have her explain it and have a conversation about that. Commissioner Pettis. Thank you, Chair. So, Commissioners, yeah, this, is everybody on the page? Issues to be considered. 2026 Charter Commission Issues to be Considered. So, this is, the idea would be that this would be a form that would be available on the website, maybe some QR codes or whatever we're going to put this out to the public. But it's organized in the sense of priorities. So like at the bottom of the page, you'll see priority number one is issues that are council referred by the resolution that convened this commission. Right? Priority number two is issues that are in the charter already, but that we weren't asked to necessarily look at. And priority number three is things that are not even in the charter that somebody wants to be in the charter, right? So we, Chair and I were thinking like we do need a way to like narrow down all the ideas that might come in, and this seemed like a prioritization that made sense to us. So that is what's reflected in this form. You get the person's name, their information, and then ask them what is the issue that you would like for this commission to consider. Great. Is it part of the resolution that the commission is tasked, the six items that we were talking about? Does it have to do with those six items? Note what part of the what is it that it relates to one of those six issues? If not, is your issue something that is part of the charter and you would like for us to consider anyways? If so, please tell us what part of the charter you're talking about. And if not, is this an issue that is just not part of the charter at all, but that you would like for it to be and why? So, it's kind of like getting to those three priorities by asking these questions, which will then let us identify which issues we want to prioritize as a committee. So, I hope as a commission, I hope this makes sense to folks and I'm happy to answer any questions. Thank you, Chair. Mr. Bell: Yes, ma'am. This looks great. I think depending on the tool we use, there might be a way to reduce the potential confusion by reducing the number of yes or no questions and branching it out. So, if you choose that it's, and we wouldn't reveal the priorities, but if you choose that it's an existing charter issue to amend but not part of the resolution, it would give you the option to include which part of the charter you're referring to. So, I think there are some ways in formatting that we could make it a little smoother and then maybe link to the resolution for people to understand whether or not their concern pertains to that and so forth. So, I think the framework and the structure looks really good. I think the formatting could take it just a step further. Agreed. Commissioner, originally I put it in a Google form, like really basic, and it was a little better than this. But if the city can do something, I don't know who's the wizard of forms within staff. I don't know if I'm the wizard of forms. I can try to put it together. Oh, you are. My recommendation would be to build this directly into our website. That's the way we have the governing body public comment set up. It seems to work pretty well. So, my recommendation would be to build this directly into our website. Are you going to create a map as well so that people know how to get to it? I don't know about a map, but I do like the idea that, oh, my mistake. Commissioner Vel, do you have some suggestions for improving this right now so that we can leave them with our staff and they can start working on it, or do you need some time to think? No, no. I think I just don't want it to be confusing out loud. I could definitely annotate it and give it to staff, but in essence, it would be a choice. So, for number five, instead of yes or no, it would be a choice of the three categories that Commissioner Perez outlined. Based on that choice, and this depends on the capacity of the tool, the rest of the questions would reflect what's relevant to that choice. So, in the example I gave before, if in question five or in field five, somebody entered "existing charter issues to amend," then question six would be replaced by question eight because the previous two questions no longer pertain to that entry. So, I can help. I can help. There are, we also may want to consider what tool to use based on what's available and what will make the data most easily digestible. I'm happy to contribute to that. And bilingual. Yeah. Chair, Commissioner, and for staff too, we probably need to define somewhere in that, you could do it through the logic or a pop-up that explains or reminds the user what is captured in separation of powers. I mean, they can go back and refer to the resolution, but most people aren't going to do that. Do you have enough? Commissioner Viel has their hand up. Madam Chair, when this was created, this was to kind of help organize us internally to narrow down the topics that we might consider. I don't see this as a user-friendly forum for the public because a lot of what's discussed here, I don't think it's necessarily common knowledge about the resolution, what it pertains to. Sure, people will have access to the charter and they can look through it. I just don't think people want to share their personal information either. So, this to me is for us, and the way we need to think about what the public is going to access online to get their input needs to look a little bit different. Am I wrong about this being internal? I thought this was for us. Good point. Good point, Commissioner. I think when we first had our conversations, we talked about a screening tool. That's what this looks like potentially, but I think your point is well taken. I think we need a screening tool for this commission on what we're going to use to prioritize all of those, I'm optimistic, items that are coming in. But we also need a form on the website at the hearings for people to fill out whatever information is needed. So, how do we go about developing those two separate documents? Great point, Commissioner Bella. I think the burden on the submitter might be constrained or dictated by how we segment. So, I think the intention of Commissioner Perez was that they would indicate what bucket it goes into. If we take that burden off of them, then we need to do that by reading through the submissions. So, there's a balance there between how much we ask of them and how much we have to do after they submit it. We can't necessarily ask for clarification. So, I don't know what the right answer is, but I think that's what we ask of the public or what we don't ask of the public will probably fall on us, categorizing it. Excellent points, Commissioner Pettis. Thank you, Chair. I agree, this was originally, when we talked about this, Chair, was like our internal way of vetting our own ideas, but then we do need a public-facing tool. I get your point about people not necessarily wanting to identify themselves. I agree with Commissioner Bella about this, like technology can transform this into a very user-friendly thing. I think that would actually be an excellent tool for us to use after our public hearings, right? Is we have like QR codes or whatever at our public hearings because they're more than public hearings, right? There's like a conversation part of it. There's an education part of it. So, people, I think, would be prepared to answer this form after they've gone through because we've already talked about what is the charter, what is the task of the commission, right? We already have a poster there printed that says these are the six issues, right? People have a copy of the charter so they can be like, "Oh, this issue. Oh, yeah. It's right here." So, I think it could be useful. Excellent comments. Excellent. Excellent ideas. Further discussion. Okay, I think I'm going to move us. Did you have something further, Commissioner, please? Okay, we all have really good input. I like hearing it. Feel free to add. I think I would like us to keep this on the table knowing that we probably need two different instruments, and I'd like us to move into formation of subcommittees. And I'm actually going to start segueing into we probably need a subcommittee to develop a form for the public to fill out, to develop a screening template, whatever that might look like, and to potentially develop a survey that was mentioned by Jerica earlier. And potential scripts that also was mentioned by Jerica. And maybe this committee could be our outreach committee and start with that work initially. Does that, how does that sound to Commissioners? Mr. Ella, you want to be Chair? [laughter] It sounds agreeable. I think, well, it depends on what the next decision is, but I think I'd like to understand how many sub, like how many ways we're going to slice this. But that's, I think that's a good package of work to do. Okay, let's talk about that because this outreach committee was not one I had looked at, had been mentioned in the previous meeting, but as we talk, it just makes sense. What you also have in your packet is "Impact of Resolution 2025 Santa Fe Municipal Charter." It's a table. I think this was handed out separately. I just did this today. So, there's this table, looks like this guy, and it shows the six resolutions and it shows the charter sections affected and the key issues and possible changes. I did this with the assistance, and I will disclose this, of AI. So, AI reviewed the correlation to the charters based on the city charter online, and I think someone said at the last meeting that it's not updated. So, some of the stuff may not be accurate as a result of that, but this just kind of helped me develop a cross-reference as to what city articles are going to be impacted by the different, the six different requirements that we're asked to look at. And so, looking at that, and at the different sections on the city charter, I came up with suggestions, and I'm just suggesting these for conversation purposes. We can do whatever we choose. Potentially having a governance subcommittee, and item A, separation of powers, item B, the Mayor's role, and item F are part of three major sections, and those could potentially be one of our subcommittees, the governance. And then, I was looking at the others. There's the budget authority resolution, strategic planning, elections and vacancies, which is kind of different from all of them, but I thought those three could be in a planning, budget, strategic planning subcommittee. And that takes care of our six subcommittees, and then of our six items that we're supposed to look at, end up creating two subcommittees. And then if we created a third subcommittee, the outreach subcommittee, that that committee would be doing the scripts, the survey, the screening, the forms, and anything else we, communications. Yeah. Yeah. And these are just throwing out ideas and trying to see what the charter looked like and what we might be doing with them. Comments, Commissioner Bale. I concur on your grouping, the associating of the different resolution elements together. Outreach. I think Commissioner Perez, you mentioned wanting to be suggesting that there be an education with respect to how these public input sessions go down. I think I could see that being distinct from the other outreach tasks that we've talked about, both by volume and by focus. So, I would recommend a fourth that's focused on the public input sessions, planning, execution, and then the analysis and that piece. Great. We have four suggestions of subcommittees. Comments, further comments. Commissioner Pettis, comments. Madam Chair, just for clarification, so public outreach would be its own subcommittee and communications would be another subcommittee? They're together. Communications and outreach are together. I think the way I would, oh, education. Well, I guess we should come to terms. So, yeah, I think in my mind, the outreach bucket has to do with surveys, social media, the website. I guess you could call this passive engagement. And then the public input sessions subcommittee would deal with those very, very explicitly, those, those, what do we call them? Learning sessions, listening sessions, and, and obviously they would work together to communicate the details of those and things like that. But I think it seems to me that the public input sessions, there's enough detail and enough, to your point, Commissioner, they're important enough a part of our scope that they might be focused on separately. The title of that subcommittee would be the Public Input Session Subcommittee. Community engagement. What's different? What makes that different from the Outreach Committee? I'm just trying to fine-tune this in my mind. There's the, what do you call it, Public Outreach Committee. Sorry, I got so many terms floating around in my head. Community engagement would be specifically on those sessions, and then if we call it outreach or communications, that would be everything else. Mr. Pettis: Thank you, Chair. I agree, Commissioner. I think that the way that I'm understanding what you're proposing is that one subcommittee would be really diving into the sort of the pedagogy and the curriculum and the sort of the evaluation piece. And the material, yeah. Of the, and the analysis, right, of what happens, how we collect the data, why we collect the data that way, what happened, right? And then the other, the Outreach Committee or subcommittee is, yeah, the social media, the advising Jericho, providing content for videos and any kind of sort of public-facing media things. What are we going to put in the newspaper? How are we going to talk about this? Is that? I think that's a good summary. I agree with that. So I see the difference is the outreach is really about communication. Chair, maybe we can call it the, yeah, the Curriculum Subcommittee or something like this. One, and then the other. So we've got, let's simplify this, the Communications and what was the other one? Community Engagement or Public Input Session. Which one? I was trying to jot everything down. There's so many different terms. And some of the terms are interchangeable. So I think Communications seems like the most intuitive for that first bucket. Okay. And then if it's Community Engagement or... Let's just stick with Community Engagement and Public Communication. Yeah. Okay. That sounds good. So that's four committees that we have. And so, Commissioner... Yeah. Thanks, Chair. And for Commissioners, I guess I'd love to hear. So these two committees that I'm, I'm Communications and the Public Engagement one, whatever titles we land on, those are like critical but soft, kind of soft infrastructure to hold the process together. And then these other two are doing what? Research? And it sort of feels, we only have eight members. So I guess theoretically you could have two members in each subcommittee, but that is also sort of a, so I'm just curious how you, Chair, when you originally organized these in your head, or for any Commissioner, what would they be? What would the subcommittee be doing if they were in the Governance Subcommittee? I'm going by what was done in the past with subcommittees. There were three members to a subcommittee. There were three subcommittees. She didn't want a quorum, right? And the Chair went to whatever subcommittee she chose to at that point. There's nine of us. Well, it could be three. It could be three or four. Yes. And two is too few. There were times when we were down to two people in a subcommittee because people couldn't make it. It's too few to get really any work done. So, or would be preferable. So that really begs the question, do we want four subcommittees or can we do it with three? And then the question of what are these subcommittees going to be doing? The ones that deal with the governance and the planning, they're going to be looking at those three resolutions and coming up with language, researching what makes, what's the best practice, what that subcommittee feels should be the direction the commission should go in. Look at some justification, analyzing what's out there, making recommendations, having staff do some research, and then report to the full committee when full committee meetings come at the end of the month, what their progress is at that point and get some concurrence and some affirmative okay to, yeah, keep going in that direction. Wait a minute, no, the majority of us don't think that's the way to go. So the subcommittee is going to be doing research analysis of, for example, the governance will be looking at separation of powers, the Mayor's role, and the appointment and oversight. Those three points. Thank you. I asked that question just to, that's a lot of work. All of them are a lot of work, but that specific to have one group of three people to do all the research feels a little... I want to consider that. Yeah. Yeah. Mr. Us. Just a question. Chair, is it out of the question that one Commissioner could serve in two different? No, it's not out of the question. Yeah. But we need to maintain a balance of, balance, a balance of voice. That's all we need to maintain. As long as it stays in form, there's no quorum. Yes. Is that the... I'm sorry. Like as long as it stays in for... Right. Yeah. Yeah. No, that doesn't preclude someone from serving on two committees. Matter of time. Yeah. Anything else, Commissioner? I think then I'm also thinking that maybe we go back to considering three subcommittees, and then within the Community Outreach Subcommittee, we do both of those buckets and people could specialize in one thing. I can serve... My first thought was that some of these may be front-loaded and rear-loaded in terms of intensity. That may not be the case as, Madam Chair, you described for the, I guess, the two subcommittees proposed around the resolution. Those responsibilities sound like they'll be heavy throughout the next 10 months. I think outreach, once a plan is made, will be light. Maybe we shouldn't bank on that. I'll speak for myself personally. I'd like to be involved in both matters of the resolution and the logistics, you know, in the Outreach Subcommittee. So... I'm sorry, what was the first one that you wanted? Specifically the budget and planning. Oh, the planning. Okay. And I'd like to be involved in the outreach. And I'm not suggesting we need to allocate everybody now, but I'm just expressing it. I don't want to be precluded from some of the other topics. I'm starting my little matrix here. I'd like us to do that so that we can all have our voice. I've got on here Governance Subcommittee that would take care of A, separation of powers, B, Mayor's role, F. I've got the Planning Subcommittee which would be C, budget authority, D, strategic planning, E, elections and vacancies. And outreach is going to be kind of our little floater committee. I think we mentioned scripts, survey, social media, screening forms, and we also mentioned, I have some things somewhere else. Other stuff. I think maybe the Outreach Committee we could start with three or four things initially, get them done, and then add more. Maybe that Outreach Committee is like our floater that does not just communications to the public, but RIPs. Getting ideas here, folks. Any, does that sound like the way to move? I want us to define where we're moving and who's on what committees because I would like to have the Governance and the Planning Subcommittee meet between now and next meeting and have that, those two committees report to the board. Shared. And we might, and the Community Outreach one should be meeting between, that's also all three. I think that one is probably going to be not as heavy throughout the entire, but it will be heavy on the front end, especially with Commissioner, with the focus on pedagogy, curriculum, and that kind of higher level. That committee, that commission subcommittee does need to be stacked and fully. So I do see it as the third or the first, second, or the third of the three rather than a kind of standalone, Chair, as you referenced it. So we've already got one Commissioner expressing his wishes to be on the planning and the outreach. I'm open to make notes here. Shall we go around and start with Commissioner Durant? I'm interested in the strategic planning budget. Commissioner Vard. Well, first, I see three: Community Outreach and Communication Subcommittee, that's one. Governance Subcommittee, that's two. And Strategic Planning Subcommittee, that's three, right? Okay. So for me, I would be interested in the Governance Subcommittee and potentially the Community Outreach and Comms Subcommittee. Thank you. If we had to choose, I am interested in strategic planning, but I know we can't do everything. So, thanks. Commissioner Fed. Thank you, Chair. I am interested in the governance and the outreach, and I luckily I'm not interested in strategic planning, so everybody else can have it. Mr. Baneo. He's trying to read my notes, Chair. So... Okay, like the separation of powers and that and the communications. So I like those subs. Okay. Chair, sign me up for the Budget Authority and Strategic Planning Committee. Okay. And last but not least. I'd be interested in the governance, but I'm not sure how many people are on that already. We have three. We can do another. Okay. And I had a question about the budget authority because that could be a separation of powers issue. I'm sorry, what was that? The budgeting authority. Oh, you want on two? Well, no, I don't necessarily want to be on two, but I could be. But it seems to me that that might be a separation of powers issue, too. Well, please know that a lot of these are going to have overlap, and we know that because there's not that many provisions in the charter. We know there's going to be overlap, and that's why we want you to start with your basic analysis and research first and then surfacing to the full committee the potential overlap, and then we might need to make adjustments in terms of who's taking what piece over. So there will be overlap, okay? Because there's just not many pieces in the charter. And I'd be happy. Okay. So, so you're good on the governance, Commissioner Ray? Yes. Okay. Um, and then so this creates a problem from the standpoint. We still have Commissioner G, which we know he wants to be on governance. And I still need to be on there. And the issue is that we already have four. Because if we have a fifth person, that's a quorum, right? So... If I pull back from governance and give space for Rod to do it... Mr. Gold. Real's out, Gold is in. Is that what you're saying? I mean, I mean, if it appeases and Rob has a little more experience in some of those spaces, so let him have his superpower. My superpower is the other one. Okay. A point of order, Madam Chair. I'm sorry. A point of order. Yes, sir. So if we have four people sitting on a commission, you wouldn't be able to attend the meetings. Okay. I just wanted to make sure. I'm very well aware of that. And that's where my next, my next issue is going to be because, um, yeah. Um, I put myself down for the planning strategic planning because I'm a budget person and strategic planning person. That leaves, or in each committee right now. Um, some of you are doing multiple duty, multiple, um, jobs. Uh, so let's leave it at that for now, knowing that we have four in each committee. Each of us has at least one assignment. And then, um, um, if we'll just leave it at that for now. What I want to tie down a bit is the outreach duties. Um, governance is clear. They're doing A, B, and F on those, those, uh, resolutions. Planning is clear. They're doing C, D, and E. Because we mentioned so many duties on outreach, let's define the duties initially for outreach and have you work on that so that it doesn't get overwhelming. So we talked about developing scripts. We talked about a survey. We talked about screening. So we do need the screening form, I think we just determined, and we need a form for the community to sign on. I think those two things are the first pieces. Commissioner Bella, please jump in. Can you clarify what the screening item is? This is the matrix, the form that the commission would use to determine, "This is number one priority, this is number two priority, this is number three priority," to help the commission determine how they should prioritize. And so we determined at the top of the meeting that these can only come from the public. Correct? Anything in addition to the six? Yes, sir. So I think we can build that screening mechanism into the survey or the form. I don't think they have to be distinct. Okay. Either way, something has to be developed, and this committee would do that. Right. And what are we calling it? If I may, Chair, I don't think we need to get granular on which forms this committee needs to be developing in the next few weeks, but rather, as with the other committee, sort of a broader scope. In my mind, it's public-facing communications to the public. So whether it's... Publicity. Yeah, publicity. And then also development of the design of what our public meetings are going to look like. Meeting design. Okay. And that's kind of, and then sort of like evaluation of... Oh, awesome. And that's it. Let's leave it at that recommendation. Perfect. Thank you, Commissioner. That's what I needed, some concrete information here. So, outreach is going to work on publicity, meeting design, public meeting design, right? And evaluation. Okay, you have your marching orders. Each of you, many members, you all decide when you're going to meet. You have to be mindful of the open meetings and not be sharing a lot of stuff back and forth. Pick a date, and you all meet then, and then someone be prepared. Pick a lead and be prepared at the next meeting to report on that. Mr. Chavis. I think we agreed last meeting that we would get a directory. That's right, a directory of members and contact information. I asked for that. Do we have a listing of phone numbers and emails? Madam Chair, yes, I do have a listing. I can share that with the commission. Okay, perfect. So, you'll send that to each of us. Wonderful. Thanks for reminding us, Commissioner Bell, because we do need that. Okay, so we've got our... lost my agenda here in this mess. We've got the formation of subcommittees. What else is on there? We're getting... we've got seven minutes. I think we're going to make it. So also in your packet, I think it was something added on because I finished that today, is this matrix. This shows the 2023 commission, 15 items that they developed. You have the report in your packet from last time. Three of those 15 items are on our docket to look at now. So you might want to refer to what the previous commission did in your research. The number one item, "Role of Council, Mayor, and Manager," number two item, "National Management," and number 13, "Councilors who lose mayor elections." So go in and read the report there, and you can start with that as a basis. So this is just for your information. It shows the final report page numbers where you can find it, and that's just for your look-see. Any comments, questions so far? We've got our subcommittee forms, subcommittees forum. You have your mandate for next meeting. Matters from the staff. Thank you, Chair, members of the committee. I have no matters at this time. Matters from the committee. Mr. Vieira. Thank you, Madam Chair. Thank you for all the organization to get us to this point. That was a lot of work you did to get us kind of organized. So, I appreciate that, and thank you. I just wanted to note next meeting, which is the 25th, correct? I have a memorial to attend, so I will not be able to participate in that meeting, but hopefully the subcommittee will meet prior to that. And then I just want to mention, when we have folks like Commissioner Gold had said he wasn't going to be at this meeting, so just to note that he's excused, I believe. How is that determined? I mean, it's a good point. You mentioned it when he took roll, and I'm not sure what the protocol is for that. How is that determined? Chair Ortiz, Commissioner Vadriel, he did reach out to me, so he was excused. If that is something that you would like for me to clarify next time when I am taking roll, if a member is already excused, I'm happy to do that. So what is the norm? If someone announces ahead of time they can't make it, they're automatically excused? Essentially, yes. I believe three unexcused absences would warrant removal from the board. So, just a bit of a warning to you all, if you do plan on not attending a meeting, just let me know. Just a quick little email, just say, "Hey, I can't make the meeting." And... Right. That will be considered as an excusal. And Madam Chair, as we know, things come up. So if they even contact you right before the meeting and say something came up, to me, that's always been excused. It's really just when someone just doesn't communicate at all to anybody. Obviously, there's things that happen that you can't reach out, Xavier, but I just want to note the difference so that we all know that... I appreciate... Things happen in life. So, thank you. I appreciate Commissioner Viel. You're helping us keep things in order, and I appreciate that because when you mentioned it earlier, I wasn't sure what the norm was. And so, as long as you're saying, as long as an individual notifies you or me ahead of time that they will be excused, and it will not count against them. That rule regarding missing three meetings, is that statutory or is that a city rule, or where is that missing three meetings? I don't believe it's statutory, Chair. I don't think it's really in writing anywhere as far as I'm concerned. But I mean, the way I look at it, if as long as they're letting us know, either you or me, that they're excused or that they're not going to be there, then they will be excused. Commissioner V, I will be excused for the next meeting. And I'm glad we got that clarification. Okay. Any other matters from the committee? Who's going to convene the governance subcommittee meeting? Well, you have four members, and as we once we adjourn, you can go sit in the corner, and you can all decide how to handle that. Okay. Of the subcommittees. So, who are the other three? Okay, I can read them. Governance is... Gold is one. Piss, Ray, and Gold. Okay. Strategic Planning: Vela, Duran, Chavis, Ortiz. Outreach: Vela, Variel, Piso. Okay. Good question, Commissioner Pettis. I just want to thank everybody for... I'm enjoying these meetings tremendously, and everybody's little contributions. So, thank you all. Thank you, Chair, for everything. Thank you, staff. And I just wanted to flag, particularly for the governance committee, that Commissioner Gold did send a communication through Xavier that I think is very well for folks on that subcommittee. Thank you, Chair. Thank you, Commissioner Pettis, for mentioning that. I believe Xavier emailed us all that. I read it. Yes. And I appreciate the expertise that's on this commission. I appreciate the willingness for everyone to share their years of knowledge and experience. And I think it's really important that we all continue to do that and share it in whatever form or fashion we'd like. I ask us to be open-minded as we move forward because even though we all have potentially preconceived notions, something might come up, and the facts might give us more information that will move us into a better statement, a better best practice. And so I appreciate all of you, and thank you for your work. I think a wonderful job. We are getting ready for that wonderful... Anything else, Commissioners, before I adjourn this meeting? Thank you very much. Have a good evening. Thank you, staff. You did a great job.