CoSF Version 8 10.21.2025 The Purchasing Memo Date: May 27, 2026 To: Governing Body, Finance Committee, and Quality of Life Committee From: Kristen Woods, Youth and Family Services Program Manager Via: Sandra Emory, Community Services Department Director Lia Salaverry, Youth and Family Services Division Director Marcella Apodaca, Community Services Business Operation Manager Justin Gonzales, Youth and Family Services Project Administrator Subject: Contract Amendment No. 2 to for Operations of Shelter Management Vendor Name: Urban Alchemy Munis Vendor Number: 9716 ITEM AND ISSUE: Request for Approval of Amendment No. 2 to Professional Services Contract 25-0217 With Urban Alchemy to Increasing the Amount of Compensation by $522,000 for the New Total Amount of $2,020,303 for Shelter Operations of Homeless Services. (Kristen Woods, Youth and Family Services Program Manager, krwoods@santafenm.gov) CONTRACT NUMBER: The FY26 Munis contract number is 3250623. BACKGROUND AND SUMMARY: The City of Santa Fe (‘City’) is procuring an operator for low-barrier, 24-hour shelter, serving up to 75 adults who are experiencing homelessness. This 12-month contract intended to stabilize operations while the City evaluates, maintain site safety and dignity, and connect guests with services and housing pathways. The shelter will be located at 2801 Cerrillos Road and the emergency procurement will: • Prevent immediate harm to residents and the community by restoring safety and structure • Preserve shelter capacity with no gap in service • Stabilize the shelter while allowing the City to evaluate long-term options for site use PRIOR APPROVALS AND SUPPORTING INFORMATION: FUNDING SOURCE: Fund Name/Number: Health and Human Services/Fund 240KRISTEN WOODS (May 27, 2026 13:50:17 MDT)--1--1 Munis Org Name/Number: Community Services/2400122 Munis Object Name/Number: Grants and Services/510400 Budget Officer / Designee: Date: Budget Officer Comment/Exceptions: PROCUREMENT METHOD: The procurement method used was NMSA 1978, Section 13-1-127, Emergency Emergency NMSA 1978, Section 13-1-127 - The current conditions at 2801 Cerillos Road and the surrounding area have become an emergency impacting public health, safety, and welfare. Data from Santa Fe Police, Fire, and Constituent Services about the change in conditions in this area clearly demonstrate escalating health and safety risks and a serious strain on emergency response and public safety systems. • Santa Fe Police responded to 3,224 calls for service in 2024 in the vicinity of Pete's Place (3.8% of all citywide calls). So far in 2025, that number is 1,350 calls (4.9% of citywide total), averaging 11.25 calls per day. • In the first four months of 2025 alone, SFPD has conducted 618 proactive actions at the site (e.g., close patrols, traffic stops). • Santa Fe Fire Department responded to 583 calls in 2024 and 243 in early 2025. These include overdoses, injuries, and other emergencies totaling over $3.4M in public cost over two and a half years. Constituent Services, from 2022-2025, reports 153 complaints regarding feces, syringes, drug activity, unsanitary conditions and violence in and around the shelter. • At current rates, 2025 is projected to result in approximately 4,050 police calls for service, 1,854 proactive police actions, 729 fire department calls, and $1.95 million in fire department response costs. These conditions pose an imminent threat to shelter guests, surrounding residents and businesses, and first responders. Chief Procurement Officer (CPO)/Designee: Date: CPO Comment/Exceptions: ASSOCIATED APPROVALS: IT Components included? ☐ Yes | ☒ No Approval: Title: Date: Comment/Exceptions: Treasury/Point of Sale Components included? ☐ Yes | ☒ No Approval: Title: Date: Comment/Exceptions: Vehicles included? ☐ Yes | ☒ No Approval: Title: Date:AP (May 28, 2026 11:27:33 MDT) AP05/28/202605/28/2026 Comment/Exceptions: Construction to City Facilities, Furniture, and/or Fixtures included? ☐ Yes | ☒ No Approval: Title: Date: Comment/Exceptions: Is this an externally funded purchase? ☐ Yes | ☒ No If yes, what is the issuing agency: Approval: Title: Date: Comment/Exceptions: Is this a Capital Asset or Project? ☐ Yes | ☒ No Project Ledger Number: Approval: Title: Date: Comment/Exceptions: ATTACHMENTS: Original contract packet (with previous contract amendments) ANDREA PHILLIPS (May 28, 2026 16:37:25 MDT) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER: $ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 5/5/2026 (408) 343-8680 (408) 343-8686 10172 Urban Alchemy PO Box 425509 San Francisco, CA 94142-5509 20079 27154 A 1,000,000 X G74291661004 9/1/2025 9/1/2026 500,000 1,000,000 2,000,000 2,000,000 Deductibl 100,000 1,000,000B 72APB011864 6/24/2025 6/24/2026 10,000,000A G72594083004 9/1/2025 9/1/2026 10,000,000 100,000 C Crime MML0071450925 (1ST) 9/1/2025 Limit 5,000,000 RE: Street outreach services City of Santa Fe, their officials, officers, employees, and agents are additional insureds per attached endorsement. City of Santa Fe Community Health & Safety Attn: Henri Hammond-Paul 119 E Marcy St, Ste 101 Santa Fe, NM 87501 URBAALC-01 DSMITH H&H Insurance Services, Inc. PO Box 830 Los Gatos, CA 95031-0830 info@hhinsure.com Westchester Surplus Lines Ins National Fire & Marine Ins Co Atlantic Specialty Ins Co 9/1/2026 X X X X X X X FORM NUMBER: EFFECTIVE DATE: The ACORD name and logo are registered marks of ACORD ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE FORM TITLE: Page of THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01) AGENCY CUSTOMER ID: LOC #: AGENCY NAMED INSURED POLICY NUMBER CARRIER NAIC CODE © 2008 ACORD CORPORATION. All rights reserved. H&H Insurance Services, Inc. URBAALC-01 SEE PAGE 1 1 SEE PAGE 1 ACORD 25 Certificate of Liability Insurance 0 SEE P 1 Urban Alchemy PO Box 425509 San Francisco, CA 94142-5509 SEE PAGE 1 DSMITH 1 Additional Coverages CYBER LIABILITY Carrier: Houston Casualty Company (NAIC #42374) Policy #: H25NGP24488001 Term: 09/01/2025 - 09/01/2026 Limits: $1,000,000 Aggregate $1,000,000 Each Claim $ 25,000 Deductible Each Claim $ 75,000 Aggregate Deductible DIRECTORS' & OFFICERS' LIABILITY Carrier: Landmark American Insurance Company (NAIC #33138) Policy #: LPP718000 Term: 02/21/2026 - 02/21/2027 Limits: $1,000,000 Aggregate $1,000,000 Each Claim $ 100,000 Retention PROFESSIONAL LIABILITY Carrier: Lloyd's of London Policy #: ATR2502208 Term: 09/01/2025 - 09/01/2026 Limits: $3,000,000 Aggregate $1,000,000 Each Claim $ 50,000 Deductible SEXUAL MISCONDUCT LIABILITY Carrier: Lexington Insurance Company (NAIC #19437) Policy #: 011170832 Term: 09/01/2025 - 09/01/2026 Limits: $4,000,000 Aggregate $2,000,000 Each Victim $ 50,000 Deductible Per Claimant POLICY NUMBER: G74291661004 COMMERCIAL GENERAL LIABILITY CG 20 13 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 13 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 ADDITIONAL INSURED – STATE OR GOVERNMENTAL AGENCY OR SUBDIVISION OR POLITICAL SUBDIVISION – PERMITS OR AUTHORIZATIONS RELATING TO PREMISES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE State Or Governmental Agency Or Subdivision Or Political Subdivision: Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II – Who Is An Insured is amended to include as an additional insured any state or governmental agency or subdivision or political subdivision shown in the Schedule, subject to the following additional provision: This insurance applies only with respect to the following hazards for which the state or governmental agency or subdivision or political subdivision has issued a permit or authorization in connection with premises you own, rent or control and to which this insurance applies: 1. The existence, maintenance, repair, construction, erection or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, street banners or decorations and similar exposures; or 2. The construction, erection or removal of elevators; or 3. The ownership, maintenance or use of any elevators covered by this insurance. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. As required by written contract signed by both parties prior to loss Contract Period: June 17th 2025 through June 16 2026 Category Rate Annual Count Shifts Exempt Project Director 80,000$ 1.00 1.00 Hourly Supervisor 27 56,160$ 1.00 3.00 Hourly Practitioner 21 43,680$ 2.50 3.00 Hourly Food Practitioner 21 43,680$ 2.00 2.00 Hourly Care Coordinators 27 43,680$ 2.00 1.00 Exempt Business Ops 60,000$ 1.00 1.00 Salary Benefits 35% Personnel Costs Meals, Snacks, and Water Other Expenses (laundry, cleaning, insurance, supplies, overhead) Operating Expenses Overhead 15% Total Annual Expenditures Per Month Through June 16th 10.5 Months of Service 24 Hours - 100 Guests FTE Annual 1.0 80,000$ 4.5 252,720$ 11.3 491,400$ 6.0 262,080$ 2.2 94,349$ 1.0 60,000$ 1,240,549$ 434,192$ 1,674,741$ 170,000$ 164,700$ 334,700$ 301,416$ 2,310,857$ 192,571.43$ 10.5 Months of Service 2,022,000.00$ Urban Alchemy Amendment 2 Packet Final Audit Report 2026-05-28 Created: 2026-05-27 By: CHRISTOPHER LA ROCCA (calarocca@santafenm.gov) Status: Signed Transaction ID: CBJCHBCAABAAzcr4cEy72a-F2j8I7V4Giq1HhsQFQljm "Urban Alchemy Amendment 2 Packet" History Document created by CHRISTOPHER LA ROCCA (calarocca@santafenm.gov) 2026-05-27 - 6:19:54 PM GMT- IP address: 63.232.20.2 Document emailed to Justin Gonzales (jmgonzales@santafenm.gov) for signature 2026-05-27 - 6:22:36 PM GMT Document e-signed by Justin Gonzales (jmgonzales@santafenm.gov) Signature Date: 2026-05-27 - 6:39:57 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: IMAGE Document emailed to Marcella Apodaca (maapodaca1@santafenm.gov) for signature 2026-05-27 - 6:40:00 PM GMT Email viewed by Marcella Apodaca (maapodaca1@santafenm.gov) 2026-05-27 - 7:47:39 PM GMT- IP address: 104.47.65.254 Document e-signed by Marcella Apodaca (maapodaca1@santafenm.gov) Signature Date: 2026-05-27 - 7:48:05 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: IMAGE Document emailed to KRISTEN WOODS (krwoods@santafenm.gov) for signature 2026-05-27 - 7:48:08 PM GMT Email viewed by KRISTEN WOODS (krwoods@santafenm.gov) 2026-05-27 - 7:49:45 PM GMT- IP address: 174.240.16.228 Document e-signed by KRISTEN WOODS (krwoods@santafenm.gov) Signature Date: 2026-05-27 - 7:50:17 PM GMT - Time Source: server- IP address: 174.240.16.228 - Signature Appearance Selected: MOBILE_DRAW Document emailed to Lia Salaverry (lasalaverry@santafenm.gov) for signature 2026-05-27 - 7:50:19 PM GMT Email viewed by Lia Salaverry (lasalaverry@santafenm.gov) 2026-05-27 - 7:57:33 PM GMT- IP address: 76.127.40.102 Email viewed by Lia Salaverry (lasalaverry@santafenm.gov) 2026-05-28 - 3:24:37 PM GMT- IP address: 76.127.40.102 Document e-signed by Lia Salaverry (lasalaverry@santafenm.gov) Signature Date: 2026-05-28 - 3:24:53 PM GMT - Time Source: server- IP address: 76.127.40.102 - Signature Appearance Selected: IMAGE Document emailed to Sandra Emory (sxemory@santafenm.gov) for signature 2026-05-28 - 3:24:56 PM GMT Email viewed by Sandra Emory (sxemory@santafenm.gov) 2026-05-28 - 3:25:25 PM GMT- IP address: 104.47.64.254 Document e-signed by Sandra Emory (sxemory@santafenm.gov) Signature Date: 2026-05-28 - 3:26:01 PM GMT - Time Source: server- IP address: 104.156.39.164 - Signature Appearance Selected: IMAGE Agreement completed. 2026-05-28 - 3:26:01 PM GMT -URGENT-GB-Urban_Alchemy_Amendment_1_ Packet (1) Final Audit Report 2026-05-28 Created: 2026-05-28 By: AP (aeperez@santafenm.gov) Status: Signed Transaction ID: CBJCHBCAABAALADqyzEgbIrrteV_8anCKtjD7BjVEf5N "-URGENT-GB-Urban_Alchemy_Amendment_1_Packet (1)" Hist ory Document created by ALYSSA PEREZ (aeperez@santafenm.gov) 2026-05-28 - 5:21:10 PM GMT- IP address: 63.232.20.2 Document emailed to ALYSSA PEREZ (aeperez@santafenm.gov) for filling 2026-05-28 - 5:27:15 PM GMT Signer ALYSSA PEREZ (aeperez@santafenm.gov) entered name at signing as AP 2026-05-28 - 5:27:31 PM GMT- IP address: 63.232.20.2 Form filled by AP (aeperez@santafenm.gov) Form filling Date: 2026-05-28 - 5:27:33 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: TYPE Document emailed to Andrew Hopkins (ajhopkins@santafenm.gov) for signature 2026-05-28 - 5:27:40 PM GMT Email viewed by Andrew Hopkins (ajhopkins@santafenm.gov) 2026-05-28 - 5:31:42 PM GMT- IP address: 104.47.65.254 Document e-signed by Andrew Hopkins (ajhopkins@santafenm.gov) Signature Date: 2026-05-28 - 5:32:09 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: IMAGE Document sent to JoAnn Lovato (jdlovato@santafenm.gov) and Travis Dutton-Leyda (tkduttonleyda@santafenm.gov) for signature. One of them to sign 2026-05-28 - 5:32:13 PM GMT Document e-signed by Travis Dutton-Leyda (tkduttonleyda@santafenm.gov) Signature Date: 2026-05-28 - 7:11:05 PM GMT - Time Source: server- IP address: 153.66.19.38 - Signature Appearance Selected: IMAGE Document emailed to ANDREA PHILLIPS (akphillips@santafenm.gov) for signature 2026-05-28 - 7:11:11 PM GMT Document e-signed by ANDREA PHILLIPS (akphillips@santafenm.gov) Signature Date: 2026-05-28 - 10:37:25 PM GMT - Time Source: server- IP address: 63.232.20.2 - Signature Appearance Selected: DRAW Agreement completed. 2026-05-28 - 10:37:25 PM GMT